Jobs in Canada

25+ jobs

Group jobs by employerEmail me new jobs Save this search

Added 3 mins ago
KA
Service Advisor
Kaizen Automotive Group
Airdrie, AB
- Full-time
Added 3 mins ago
C
Claims Representative I, Auto
Co-operators
Toronto, ON · Moncton, NB · Hamilton, ON · Guelph, ON · London, ON · Ottawa, ON · Mississauga, ON · Calgary, AB · North York, ON
- Full-time
Work Model: Hybrid (2 days in office)
Added 3 mins ago
OR
Pricing, Communications and POS Lead
OSL Retail Services Inc
Mississauga, ON
- Other
Added 3 mins ago
Enumerator (Saint John, New Brunswick & surrounding area)
CMHC - SCHL
Moncton, NB
Added 3 mins ago
SH
Learning Solutions Specialist - Hybrid (Ontario)
Sentrex Health Solutions
Markham, ON
- Full-time
…PSP workforce including but not limited to: Case Managers, Administrative Assistants, Supervisors, Program Managers and other related roles within PSP as…
Added 3 mins ago
SA
Manager Clinic Operations
Schroeder Ambulatory Centre
Richmond Hill, ON
- Full-time
Added 3 mins ago
PC
Youth Care Worker (Temporary Part-Time)
PLEA Community Services Society of BC
Maple Ridge, BC
- Part-time
Added 3 mins ago
LH
Physiotherapy Assistant
Lifemark Health Group
St. Albert, AB
- Full-time
Added 3 mins ago
MA
Underwriting Assistant (Fixed-Term, 12 Months)
Marsh Agency
Canada
- Full-time
As an Underwriting Assistant, you will provide essential operational and administrative support to underwriters to ensure accurate, timely, and compliant processing of new and renewal…
Added 3 mins ago
MB
Digital Client Advisor
Maison Birks
Montreal, QC
- Full-time
Added 3 mins ago
E3
Receptionist/Accounts Receivable Clerk - Part Time
Environmental 360 Solutions
Prince Rupert, BC
- Part-time
Added 3 mins ago
TM
Facilities Crew Coordinator
The Mosaic Company
Belle Plaine, SK
- Full-time
Added 3 mins ago
CO
Job ID #32356: Manager, Capital Projects & Energy Management
City Of Hamilton
Hamilton, ON
- Full-time
Develop due diligence and design guidelines, project procedures, as well as administrative procedures pertaining to project planning and management.
Added 3 mins ago
ZI
Client Success & Operations Manager
Zentrela Inc.
Hamilton, ON
- Full-time
Maintain organized administrative records, documents, and operational systems.
Added 3 mins ago
NG
Catering Coordinator - Full Time
Northview Golf & Country Club
Surrey, BC
- Full-time
Evening shift
Added 3 mins ago
EC
Mental Health & Addiction Treatment Sup Workr FT
EHN Canada
Peterborough, ON
- Full-time
Must hold a valid driver’s license and insurance in good standing and be comfortable driving clients to offsite appointments and activities
Added 3 mins ago
UO
Administrative Temp Opportunities
University of New Brunswick
Fredericton, NB
- Temporary
Role Qualifications & Expectations: The successful candidate must hold an earned Master's in Nursing
Added 3 mins ago
WU
Research Officer
Western University
London, ON
- Full-time
Added 3 mins ago
MD
Tax Attorney - Staff Attorney 1, 2, or 3
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift · Must have reliable transportation or a valid class D driver's license
Added 3 mins ago
HI
Clinical Sales Specialist (St. John's, Newfoundland)
H.A.L.O Inc.
Toronto, ON
- Full-time
Work closely with cross-functional teams, including clinical, IT, and administrative stakeholders, to ensure successful product implementation and sustained success.
Added 3 mins ago
IV
Accounting Administrator (AP)
ICON Visual Communications Inc
Markham, ON
- $50,000 to $55,000 CAD / year
- Full-time
Added 3 mins ago
NI
PAYROLL SUPERVISOR
Nabors Industries
St. John's, NL · Greater St. John's Metropolitan Area
- Full-time
Monitor changes in federal and Newfoundland and Labrador legislation, payroll practices, and administrative requirements, update procedures, and escalate material compliance, financial, or…
Added 3 mins ago
P&
I&IT Senior Solutions Designer
Public & Business Services & Procurement | Services au public et aux entreprises & Approvisionnement
Toronto, ON · North York, ON
- $92,976 to $135,136 CAD / year
- Temporary
Compensation Group: Association of Management, Administrative and Professional Crown Employees of Ontario
Added 3 mins ago
EC
Manager, Operational Risk
East Coast Credit Union
Canada
- Full-time
Added 3 mins ago
CH
Physiotherapist
CBI Health
Windsor, ON
- Full-time

arcadia

Executive Assistant

Toronto, ON, Canada
North York, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 12, 2026
Posting language: English
Posted: Nov 12, 2026

Original job description

About the Opportunity

We are partnering with an established, privately owned Canadian organization to hire an experienced Executive Assistant to support two members of its senior leadership team.

This is an opportunity to work closely with executives in a stable, growing business where your organization, judgment, and ability to anticipate needs will make a meaningful difference.

We're looking for someone who takes pride in keeping things organized, communicates professionally, and can be trusted to handle sensitive information with discretion.

Candidates with backgrounds in executive support, legal administration, or professional services are encouraged to apply.

Location: North York, Ontario

Salary: $70,000–$80,000 CAD + Benefits

Employment Type: Full-Time, Permanent

Work Arrangement: 5 Days Onsite (Monday–Friday)

Key Responsibilities

Manage executive calendars, appointments, meetings, and scheduling priorities.
Coordinate travel arrangements, accommodations, itineraries, and related logistics.
Draft, proofread, and manage professional correspondence, reports, presentations, and business documents.
Prepare meeting agendas, take minutes, and follow up on outstanding action items.
Organize and maintain confidential files, contracts, and executive documentation.
Coordinate internal meetings, company events, conferences, and occasional trade shows.
Act as a professional point of contact for internal teams, external partners, and business stakeholders.
Manage competing priorities and proactively anticipate the needs of senior leadership.
Assist with general office coordination and occasional reception responsibilities.
Support additional executive and operational initiatives as needed.

Qualifications & Experience

Previous experience as an Executive Assistant, Executive Coordinator, Legal Secretary, Legal Assistant, or in a comparable executive support position.
Experience supporting senior executives, business owners, or law firm partners.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Excellent written and verbal communication skills, including professional correspondence and document preparation.
High level of discretion, confidentiality, and attention to detail.
Proficiency with Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
Comfortable working independently, taking initiative, and solving problems without constant direction.
Professional, personable, and confident communicating with senior leadership and external stakeholders.
Experience in a legal, corporate, or professional services environment is an asset, but not required.
Experience coordinating executive travel, meetings, and events is an asset.

What We're Looking For

Beyond technical skills, we're looking for someone dependable, proactive, and genuinely interested in building a long-term relationship with the leadership team.

The ideal candidate is comfortable in a hands-on executive support role, enjoys managing the details that keep a business running smoothly, and understands the importance of professionalism and confidentiality.

Compensation & Work Arrangement

Base Salary: $70,000–$80,000 CAD
Benefits: Comprehensive employee benefits package
Location: North York, Ontario
Schedule: Monday to Friday, five days per week onsite
Employment: Permanent, full-time

Please note: This position is fully onsite, and candidates must be able to reliably commute to North York five days per week.

The selection process will include professional references and background screening appropriate to the responsibilities of the position. You must be able to pass a criminal background check.

Apply

If you're an experienced executive support professional looking for a stable, long-term opportunity working closely with senior leadership, we'd welcome the opportunity to connect.

Apply directly here, or reach out to Arcadia to learn more about the position.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage calendars, travel, correspondence, documents, meetings, confidential records, and events for two senior leaders. Serve as a professional contact for stakeholders, anticipate executive needs, and assist with office coordination and operational initiatives.

Requirements

Candidates need experience in executive support or a comparable role, strong organization and communication skills, discretion, and proficiency with Microsoft Office. Experience supporting senior leaders and coordinating travel, meetings, or events is valued; legal, corporate, or professional services experience is an asset.

Skills

Executive Calendar Management
Travel Coordination
Professional Correspondence
Document Preparation
Meeting Coordination
Minute Taking
Action Item Follow-Up
Confidential Records Management
Event Coordination
Stakeholder Communication
Prioritization
Discretion
Attention to Detail
Microsoft Outlook
Microsoft Word
Microsoft Excel

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Support
Executive Coordination
Calendar Management
Travel Arrangements
Meeting Agendas
Minute Taking
Action Item Tracking
Professional Correspondence
Reports
Presentations
Business Documents
Confidential Files
Contracts
Event Coordination
Conference Coordination
Trade Shows
Office Coordination
Reception
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Legal Administration
Professional Services
Background Screening
Criminal Background Check

Report this job

Work requirements

Jobs in Canada