Jobs in Canada

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Added 8 mins ago
W
Executive Assistant
WSP
Ottawa, ON
- Full-time
WSP is seeking an experienced Executive Assistant to support the Executive Vice President for the Property & Buildings Sector.
Added 52 mins ago
LS
Executive Assistant
LRO Staffing
Ottawa, ON
- Contract
Executive & Board Assistant - Contract - 19658
Added 2 hours ago
A
Executive Assistant
arcadia
Toronto, ON · North York, ON
- Full-time
Schedule: Monday to Friday, five days per week onsite · Please note: This position is fully onsite, and candidates must be able to reliably commute to North York five days per week
Added 4 hours ago
EE
Executive Assistant
Express Employment Professionals - Ottawa East
Ottawa, ON
- $70,000 to $87,000 CAD / year
- Full-time
Our client, a well-respected non-profit organization based in the downtown core, is looking for a seasoned Bilingual Executive Assistant to provide high-level support in a hybrid role.
Added 13 hours ago
UO
Lead Executive Assistant
University of Ottawa
Ottawa, ON · Tabaret Hall
- Full-time
…related documents from handwritten notes to support the chief executive. Prepares requests for approval by the Board of Governors, Senate, AC and other committees and…
Added 13 hours ago
L
Expression of Interest | Executive Assistant | Vancouver
lululemon
Vancouver, BC
- Full-time
This is an expression of interest/evergreen posting for Executive Assistant I roles for future consideration.
Added 13 hours ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 15 hours ago
RP
Executive Assistant
Reckless Pictures
Vancouver, BC
- Full-time
We are seeking a highly organized, adaptable, and proactive 2nd Executive Assistant to support our Executive Producers, and Creative Executives. This role would report to the 1st Executive…
Added 17 hours ago
R&
Executive Assistant III
Robertson & Company Ltd.
Toronto, ON
- Contract
Prime Hires is seeking a skilled Executive Assistant III to join our client in support of an existing vacancy.
Added 20 hours ago
NN
Office Administrator and Executive Assistant
Nurse Next Door
ON · MISSISSAUGA, Ontario
- Full-time
We are seeking a warm, highly organized, and resourceful Office Administrator and Executive Assistant to manage the day-to-day functions of our office and provide direct executive support…
Added 23 hours ago
BC
Executive Assistant – Finance & Legal (On site)
BFL CANADA
Montreal, QC
- Full-time
We are looking for an Executive Assistant – Finance & Legal to join our team in our Montreal office!
Added 1 day ago
SA
Executive Assistant
Stelumar Advanced Manufacturing Inc.
Canada
- Full-time
3-5 years as an Executive or Administrative Assistant supporting multiple senior leaders; office administration experience is an asset
Added 1 day ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 1 day ago
Senior Executive Assistant
Treasury Prime
Canada
You must have great taste and be able to recognize quality in a sea of mediocrity
Added 1 day ago
MF
Executive Assistant
McConnell Foundation
Montreal, QC
- Full-time
The Executive Assistant is a trusted partner to the CEO and President’s Office, ensuring the smooth operation of executive priorities, governance activities, and organizational…
Added 1 day ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 1 day ago
TT
Executive Assistant to the Kúkwpi7 (Chief)
Tk̓emlúps te Secwépemc
Kamloops, BC
- Internship
POSITION TITLE: Executive Assistant to the Kúkwpi7 (Chief)
Added 1 day ago
RP
Executive Assistant
Reckless Pictures
Vancouver, BC
- Full-time
Role Description The Executive Assistant is a full-time, on-site role based in Vancouver, BC, providing high-level administrative support to senior leadership. Day-to-day responsibilities…
Added 1 day ago
B
Executive Assistant, Business Process
BD
Mississauga, ON · CAN Mississauga - Derry Road West
- $55,000 to $105,000 CAD / year
- Full-time
The Executive Assistant, Business Process role will be responsible for providing executive and administrative support to select members of the Canadian Leadership Team while serving as a…
Added 1 day ago
B
Executive Assistant, Team Lead
BD
Mississauga, ON · CAN Mississauga - Derry Road West
- $60,000 to $110,000 CAD / year
- Full-time
Responsible for providing strategic executive support to the Vice President & General Manager and selected Canadian Leadership Team members while serving as the Team Lead for the Executive…
Added 1 day ago
Executive Assistant
UCB
Oakville, ON
We are looking for an experienced, proactive, and highly organized Executive Assistant to join our Canadian organization, based in our UCB office in Oakville, Ontario. You will provide…
Added 1 day ago
Executive Assistant to Health
Musqueam Indian Band
Vancouver, BC
Reporting to the Health Director, the Executive Assistant is responsible for handling a wide range of administrative and high-level support related tasks and can work independently. This…
Added 1 day ago
E
Senior Executive Assistant
Enbridge
Calgary, AB
- Full-time
At Enbridge, we are committed to delivering safe, reliable energy while driving financial excellence and innovation. We are seeking a Senior Executive Assistant to join our team!
Added 1 day ago
C
Executive Assistant
CanadaVisa
Toronto, ON
- Full-time
We're looking for an Executive Assistant to be the operational backbone for our office, CEO and COO. You'll keep the office running smoothly and protect leadership's time so they can focus…
Added 1 day ago
LA
Senior Executive Assistant
LiftPoint Advisory Inc.
Surrey, BC
- Full-time
LiftPoint Advisory is partnering with EverNorth to find an experienced Senior Executive Assistant to support President and CEO Tony Fadyeyev. This is an opportunity to build a close working…

arcadia

Executive Assistant

Toronto, ON, Canada
North York, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 12, 2026
Posting language: English
Posted: Nov 12, 2026

Original job description

About the Opportunity

We are partnering with an established, privately owned Canadian organization to hire an experienced Executive Assistant to support two members of its senior leadership team.

This is an opportunity to work closely with executives in a stable, growing business where your organization, judgment, and ability to anticipate needs will make a meaningful difference.

We're looking for someone who takes pride in keeping things organized, communicates professionally, and can be trusted to handle sensitive information with discretion.

Candidates with backgrounds in executive support, legal administration, or professional services are encouraged to apply.

Location: North York, Ontario

Salary: $70,000–$80,000 CAD + Benefits

Employment Type: Full-Time, Permanent

Work Arrangement: 5 Days Onsite (Monday–Friday)

Key Responsibilities

Manage executive calendars, appointments, meetings, and scheduling priorities.
Coordinate travel arrangements, accommodations, itineraries, and related logistics.
Draft, proofread, and manage professional correspondence, reports, presentations, and business documents.
Prepare meeting agendas, take minutes, and follow up on outstanding action items.
Organize and maintain confidential files, contracts, and executive documentation.
Coordinate internal meetings, company events, conferences, and occasional trade shows.
Act as a professional point of contact for internal teams, external partners, and business stakeholders.
Manage competing priorities and proactively anticipate the needs of senior leadership.
Assist with general office coordination and occasional reception responsibilities.
Support additional executive and operational initiatives as needed.

Qualifications & Experience

Previous experience as an Executive Assistant, Executive Coordinator, Legal Secretary, Legal Assistant, or in a comparable executive support position.
Experience supporting senior executives, business owners, or law firm partners.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Excellent written and verbal communication skills, including professional correspondence and document preparation.
High level of discretion, confidentiality, and attention to detail.
Proficiency with Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
Comfortable working independently, taking initiative, and solving problems without constant direction.
Professional, personable, and confident communicating with senior leadership and external stakeholders.
Experience in a legal, corporate, or professional services environment is an asset, but not required.
Experience coordinating executive travel, meetings, and events is an asset.

What We're Looking For

Beyond technical skills, we're looking for someone dependable, proactive, and genuinely interested in building a long-term relationship with the leadership team.

The ideal candidate is comfortable in a hands-on executive support role, enjoys managing the details that keep a business running smoothly, and understands the importance of professionalism and confidentiality.

Compensation & Work Arrangement

Base Salary: $70,000–$80,000 CAD
Benefits: Comprehensive employee benefits package
Location: North York, Ontario
Schedule: Monday to Friday, five days per week onsite
Employment: Permanent, full-time

Please note: This position is fully onsite, and candidates must be able to reliably commute to North York five days per week.

The selection process will include professional references and background screening appropriate to the responsibilities of the position. You must be able to pass a criminal background check.

Apply

If you're an experienced executive support professional looking for a stable, long-term opportunity working closely with senior leadership, we'd welcome the opportunity to connect.

Apply directly here, or reach out to Arcadia to learn more about the position.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage calendars, travel, correspondence, documents, meetings, confidential records, and events for two senior leaders. Serve as a professional contact for stakeholders, anticipate executive needs, and assist with office coordination and operational initiatives.

Requirements

Candidates need experience in executive support or a comparable role, strong organization and communication skills, discretion, and proficiency with Microsoft Office. Experience supporting senior leaders and coordinating travel, meetings, or events is valued; legal, corporate, or professional services experience is an asset.

Skills

Executive Calendar Management
Travel Coordination
Professional Correspondence
Document Preparation
Meeting Coordination
Minute Taking
Action Item Follow-Up
Confidential Records Management
Event Coordination
Stakeholder Communication
Prioritization
Discretion
Attention to Detail
Microsoft Outlook
Microsoft Word
Microsoft Excel

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Support
Executive Coordination
Calendar Management
Travel Arrangements
Meeting Agendas
Minute Taking
Action Item Tracking
Professional Correspondence
Reports
Presentations
Business Documents
Confidential Files
Contracts
Event Coordination
Conference Coordination
Trade Shows
Office Coordination
Reception
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Legal Administration
Professional Services
Background Screening
Criminal Background Check

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Work requirements

Jobs in Canada