Jobs in Canada

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Added 29 mins ago
LS
N26009 Speech Language Pathologist
Lethbridge School Division
Lethbridge, AB
- $16,800 to $41,400 CAD / year
- Temporary
Proof of Education and Certification is required
Added 58 mins ago
CN
Office & Hospitality Coordinator
CULT NATION
Montreal, QC
- Full-time
Des services partagés (finance, culture et talent, légal, données et outils, marque et communications, expérience et installations) soutiennent toutes ces marques à l'échelle du groupe.
Added 59 mins ago
E
Labour Relations Analyst
Extendicare
Markham, ON · Extendicare (Canada) Inc (Steeles Ave.)
- Full-time
Review and summarize collective agreement language, settlements, and legal or arbitration decisions to support Labour Relations initiatives.
Added 2 hours ago
KM
Service Operations Administrator (GTA)
Konica Minolta Business Solutions Canada
Mississauga, ON
- $42,609.32 to $61,251 CAD / year
- Full-time
Konica Minolta operates on a North American Shared Services model, which aligns cross-border priorities and enhances delivery to its field organization. This combines service functions in…
Added 2 hours ago
KM
Service Operations Administrator (GTA)
Konica Minolta Business Solutions, U.S.A., Inc.
Mississauga, ON
- Full-time
Konica Minolta operates on a North American Shared Services model, which aligns cross-border priorities and enhances delivery to its field organization. This combines service functions in…
Added 2 hours ago
CO
Tax & Water Coordinator
City of St. Catharines
St. Catharines, ON
- Full-time
Reporting to the Revenue and Collections Manager, the Tax & Water Coordinator coordinates specialized property tax and water revenue administration, including tax registration and tax sale…
Added 3 hours ago
Relief Coordinator
Métis Nation of Ontario
Thunder Bay, ON
Key responsibilities include delivering housing-based case management services, maintaining a participant caseload when required, and supporting program goals such as promoting successful…
Added 3 hours ago
AO
Family Reunification Advocate - FNFAO - Competition 2026-107
Assembly of Manitoba Chiefs
Winnipeg, MB
- Full-time
Must have a current satisfactory Criminal Record Check, and Clear Child Abuse Checks
Added 3 hours ago
A
Stakeholder Cabinet Coordinator - Airport Project
AECOM
Mississauga, ON
- $75,000 to $110,000 CAD / year
- Full-time
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big…
Added 4 hours ago
MD
Tax Attorney - Staff Attorney 1, 2, or 3
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift · Must have reliable transportation or a valid class D driver's license
Added 4 hours ago
BL
Billing Coordinator (6 Month Contract)
BC Legal Management Association
Vancouver, BC
- Other
Reporting to the Manager, Billing and Collection in our Vancouver office, the Billing Coordinator is responsible for all phases of client billing for their assigned portfolio of lawyers. In…
Added 4 hours ago
A
Executive Assistant
arcadia
Toronto, ON · North York, ON
- Full-time
Schedule: Monday to Friday, five days per week onsite · Please note: This position is fully onsite, and candidates must be able to reliably commute to North York five days per week
Added 4 hours ago
MC
Family Service Worker
Michif Child and Family Services
Brandon, MB
- Full-time
Under the supervision of the Service Supervisor, the Family Services Worker will work as part of a team to provide support and guidance to our families, children and youth under the mandate…
Added 4 hours ago
MC
Administrative Assistant
Michif Child and Family Services
Swan River, MB
- Full-time
Michif Child & Family Services (MCFS) Agency is a mandated child and family services agency with the responsibility to administer and manage culturally appropriate community-based child…
Added 5 hours ago
A&
Payroll and Benefit Coordinator
Aird & Berlis LLP
Toronto, ON
- Full-time
Experience in legal or professional services is preferred
Added 5 hours ago
BU
Client Services Coordinator, Brock Sports
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Reporting to the Associate Director, Sports Performance, the Client Services Coordinator welcomes and greets clients and callers, gathers relevant information, and provides guidance in a…
Added 7 hours ago
MD
Research Analyst Intermediate
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift
Added 7 hours ago
MD
Equal Opportunity and Access Division (EOAD) Deputy Director - Human Services Supervisor 3
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift, 8:00am - 4:30pm · If you live in a state bordering Minnesota, you must live within 50 miles or less from the primary work location to be eligible for telework.***
Added 7 hours ago
MD
Provider Support Policy Analyst / State Program Administrator Coordinator
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift: Day Shift
Added 7 hours ago
MD
Sustainable Forest Incentive Act Administrator, State Program Administrator Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift
Added 14 hours ago
CO
Desktop & Mobility Technician 1 - Under Review
City of Winnipeg
Winnipeg, MB
- Full-time
IMPORTANT: Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada
Added 14 hours ago
Hospital Based Case Coordinator (N3)
Winnipeg Regional Health Authority
Winnipeg, MB
The Home Care Program provides a broad range of services to assist people to safely remain in a community setting. Under the general supervision of the Manager Health Services and while…
Added 14 hours ago
Palliative Care Coordinator (N3)
Winnipeg Regional Health Authority
Winnipeg, MB
Available to work days, evenings, and weekend rotating shifts
Added 15 hours ago
SH
Global Care Navigator, Canada (French-Speaking)
Spring Health
Remote, Canada
- $72,800 to $83,720 CAD / year
- Full-time
- Remote
We are looking for a Care Navigator/Support Coordinator to join our team! Masters degree in a behavioral health field and licensure or certification as a counselor, social worker, or…
Added 15 hours ago
S
Assistant Bioinformatics Coordinator, S2 Up to 8 FTE
Sanya’k̓ula
Vancouver, BC
- Full-time
Job Title: ASSISTANT BIOINFORMATICS COORDINATOR, S2 UP TO 8 FTE Requisition #: 206731 Job Location: Canada-British Columbia-Vancouver Department: GSC - Sequencing Job Type: Regular, Full…

arcadia

Executive Assistant

Toronto, ON, Canada
North York, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 12, 2026
Posting language: English
Posted: Nov 12, 2026

Original job description

About the Opportunity

We are partnering with an established, privately owned Canadian organization to hire an experienced Executive Assistant to support two members of its senior leadership team.

This is an opportunity to work closely with executives in a stable, growing business where your organization, judgment, and ability to anticipate needs will make a meaningful difference.

We're looking for someone who takes pride in keeping things organized, communicates professionally, and can be trusted to handle sensitive information with discretion.

Candidates with backgrounds in executive support, legal administration, or professional services are encouraged to apply.

Location: North York, Ontario

Salary: $70,000–$80,000 CAD + Benefits

Employment Type: Full-Time, Permanent

Work Arrangement: 5 Days Onsite (Monday–Friday)

Key Responsibilities

Manage executive calendars, appointments, meetings, and scheduling priorities.
Coordinate travel arrangements, accommodations, itineraries, and related logistics.
Draft, proofread, and manage professional correspondence, reports, presentations, and business documents.
Prepare meeting agendas, take minutes, and follow up on outstanding action items.
Organize and maintain confidential files, contracts, and executive documentation.
Coordinate internal meetings, company events, conferences, and occasional trade shows.
Act as a professional point of contact for internal teams, external partners, and business stakeholders.
Manage competing priorities and proactively anticipate the needs of senior leadership.
Assist with general office coordination and occasional reception responsibilities.
Support additional executive and operational initiatives as needed.

Qualifications & Experience

Previous experience as an Executive Assistant, Executive Coordinator, Legal Secretary, Legal Assistant, or in a comparable executive support position.
Experience supporting senior executives, business owners, or law firm partners.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Excellent written and verbal communication skills, including professional correspondence and document preparation.
High level of discretion, confidentiality, and attention to detail.
Proficiency with Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
Comfortable working independently, taking initiative, and solving problems without constant direction.
Professional, personable, and confident communicating with senior leadership and external stakeholders.
Experience in a legal, corporate, or professional services environment is an asset, but not required.
Experience coordinating executive travel, meetings, and events is an asset.

What We're Looking For

Beyond technical skills, we're looking for someone dependable, proactive, and genuinely interested in building a long-term relationship with the leadership team.

The ideal candidate is comfortable in a hands-on executive support role, enjoys managing the details that keep a business running smoothly, and understands the importance of professionalism and confidentiality.

Compensation & Work Arrangement

Base Salary: $70,000–$80,000 CAD
Benefits: Comprehensive employee benefits package
Location: North York, Ontario
Schedule: Monday to Friday, five days per week onsite
Employment: Permanent, full-time

Please note: This position is fully onsite, and candidates must be able to reliably commute to North York five days per week.

The selection process will include professional references and background screening appropriate to the responsibilities of the position. You must be able to pass a criminal background check.

Apply

If you're an experienced executive support professional looking for a stable, long-term opportunity working closely with senior leadership, we'd welcome the opportunity to connect.

Apply directly here, or reach out to Arcadia to learn more about the position.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage calendars, travel, correspondence, documents, meetings, confidential records, and events for two senior leaders. Serve as a professional contact for stakeholders, anticipate executive needs, and assist with office coordination and operational initiatives.

Requirements

Candidates need experience in executive support or a comparable role, strong organization and communication skills, discretion, and proficiency with Microsoft Office. Experience supporting senior leaders and coordinating travel, meetings, or events is valued; legal, corporate, or professional services experience is an asset.

Skills

Executive Calendar Management
Travel Coordination
Professional Correspondence
Document Preparation
Meeting Coordination
Minute Taking
Action Item Follow-Up
Confidential Records Management
Event Coordination
Stakeholder Communication
Prioritization
Discretion
Attention to Detail
Microsoft Outlook
Microsoft Word
Microsoft Excel

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Support
Executive Coordination
Calendar Management
Travel Arrangements
Meeting Agendas
Minute Taking
Action Item Tracking
Professional Correspondence
Reports
Presentations
Business Documents
Confidential Files
Contracts
Event Coordination
Conference Coordination
Trade Shows
Office Coordination
Reception
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Legal Administration
Professional Services
Background Screening
Criminal Background Check

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Work requirements

Jobs in Canada