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Archer Eastway

Supply Chain & Documentation Coordinator

Markham, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 5, 2026
Experience: Requirements & QualificationsExperience: 1+ years of experience in supply chain coordination, logistics administration, freight forwarding, or basic accounting clerk roles.
Posting language: English
Posted: Nov 5, 2026

Original job description

Job Title: Supply Chain & Documentation Coordinator

Location: Markham, ON

Job Type: Full-time, Onsite

About Us

Archer Eastway is a premier recycling materials and management company dedicated to driving the creation of a circular supply chain. We focus on efficiently extracting value from scrap and end-of-life materials, ensuring these critical components are safely and sustainably supplied back into the global manufacturing ecosystem. As an operationally focused team with a growing suite of processing and logistics capabilities, Archer Eastway is committed to delivering differentiated, reliable solutions for our partners while championing environmental excellence.

Role Overview : In this role, you will bridge the gap between shipping operations, international compliance, and administrative accounting. You will oversee the movement of goods, manage critical trade documentation, and ensure that shipping invoices and financial records reconcile perfectly.

Please note: This role is focused purely on documentation, logistics coordination, and accounting reconciliation.

Key Responsibilities

Documentation Management: Prepare, review, and process all export/import documentation, customs clearances, bills of lading, commercial invoices, packing lists and other compliance documentations with high accuracy.

Logistics Coordination: Coordinate with freight forwarders, carriers, and suppliers to schedule, track, and monitor the movement of shipments.

Accounting & Invoice Reconciliation: Review and reconcile supplier invoices, freight bills, and customs duties against original quotes and purchase orders. Identify and resolve any billing discrepancies.

Financial Data Entry: Maintain precise, real-time records of shipping expenses and accounts payable data in our internal systems.

Compliance & Auditing: Ensure all transport documentation and financial records align with local/international trade laws and company compliance standards.

Vendor & Team Communication: Act as the central point of contact for suppliers, logistics partners, and internal management regarding shipment and billing statuses.

Requirements & QualificationsExperience: 1+ years of experience in supply chain coordination, logistics administration, freight forwarding, or basic accounting clerk roles.

Accounting Knowledge: Understanding of basic accounting principles (e.g., Accounts Payable, invoice reconciliation, billing, data entry into financial software).

Education: Diploma or Degree in Business Administration, Supply Chain/Logistics, Accounting, or a related field (or equivalent practical experience).

Technical Skills: Proficiency with basic accounting tools (like QuickBooks, Xero, or similar), logistics tracking tools, and strong MS Excel skills.

Soft Skills: Exceptional attention to numerical detail, strong time-management skills, and a career-driven mindset with the desire to scale into a full-time capacity.

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More about this job

Responsibilities

Prepare and manage import/export and customs documentation, coordinate shipment schedules and tracking with logistics partners, and communicate shipment status to vendors and internal teams. Reconcile supplier, freight, and customs invoices against quotes and purchase orders, maintain accurate financial records, and ensure documentation and records meet trade compliance requirements.

Requirements

Applicants need at least one year of experience in supply chain coordination, logistics administration, freight forwarding, or basic accounting, along with knowledge of accounts payable and invoice reconciliation. A diploma or degree in business, supply chain/logistics, accounting, or a related field (or equivalent practical experience), proficiency with accounting and logistics tools, and strong Excel skills are requested.

Skills

Export And Import Documentation
Customs Clearance
Bill Of Lading Processing
Logistics Coordination
Shipment Tracking
Invoice Reconciliation
Accounts Payable
Financial Data Entry
Trade Compliance
Vendor Communication
Freight Coordination
QuickBooks
Xero
Microsoft Excel
Attention To Numerical Detail
Time Management

Visa sponsorship

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Keywords

Supply Chain
Logistics Coordination
Export Documentation
Import Documentation
Customs Clearance
Bills Of Lading
Commercial Invoices
Packing Lists
Freight Forwarding
Shipment Tracking
Supplier Invoices
Freight Bills
Customs Duties
Invoice Reconciliation
Accounts Payable
Financial Data Entry
Trade Compliance
Purchase Orders
QuickBooks
Xero
Microsoft Excel
Vendor Communication
Shipping Expenses
International Trade

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