Supply Chain & Documentation Coordinator

Job Title: Supply Chain & Documentation Coordinator

Location: Markham, ON

Job Type: Full-time, Onsite

About Us

Archer Eastway is a premier recycling materials and management company dedicated to driving the creation of a circular supply chain. We focus on efficiently extracting value from scrap and end-of-life materials, ensuring these critical components are safely and sustainably supplied back into the global manufacturing ecosystem. As an operationally focused team with a growing suite of processing and logistics capabilities, Archer Eastway is committed to delivering differentiated, reliable solutions for our partners while championing environmental excellence.

Role Overview : In this role, you will bridge the gap between shipping operations, international compliance, and administrative accounting. You will oversee the movement of goods, manage critical trade documentation, and ensure that shipping invoices and financial records reconcile perfectly.

Please note: This role is focused purely on documentation, logistics coordination, and accounting reconciliation.

Key Responsibilities

Documentation Management: Prepare, review, and process all export/import documentation, customs clearances, bills of lading, commercial invoices, packing lists and other compliance documentations with high accuracy.

Logistics Coordination: Coordinate with freight forwarders, carriers, and suppliers to schedule, track, and monitor the movement of shipments.

Accounting & Invoice Reconciliation: Review and reconcile supplier invoices, freight bills, and customs duties against original quotes and purchase orders. Identify and resolve any billing discrepancies.

Financial Data Entry: Maintain precise, real-time records of shipping expenses and accounts payable data in our internal systems.

Compliance & Auditing: Ensure all transport documentation and financial records align with local/international trade laws and company compliance standards.

Vendor & Team Communication: Act as the central point of contact for suppliers, logistics partners, and internal management regarding shipment and billing statuses.

Requirements & QualificationsExperience: 1+ years of experience in supply chain coordination, logistics administration, freight forwarding, or basic accounting clerk roles.

Accounting Knowledge: Understanding of basic accounting principles (e.g., Accounts Payable, invoice reconciliation, billing, data entry into financial software).

Education: Diploma or Degree in Business Administration, Supply Chain/Logistics, Accounting, or a related field (or equivalent practical experience).

Technical Skills: Proficiency with basic accounting tools (like QuickBooks, Xero, or similar), logistics tracking tools, and strong MS Excel skills.

Soft Skills: Exceptional attention to numerical detail, strong time-management skills, and a career-driven mindset with the desire to scale into a full-time capacity.