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Added 8 mins ago
Alumni Coordinator – Events and Marketing
University of Victoria
Victoria, BC
Full-time
As part of the Alumni & Development unit, and under the leadership of the Director, Alumni Relations, the UVic Alumni Relations office works in partnership with the UVic Alumni Association…
Added 8 mins ago
Retail Operations Manager
Q for Quinn
Toronto, ON
Full-time
Project management. You'll manage the store opening project from planning through to opening day, including timelines, budgets, vendors, and contractors, and you'll keep leadership updated…
Added 38 mins ago
Program Coordinator, Community Relations
University of Victoria
Victoria, BC
Full-time
Reporting to the Associate Director, Community and Government Relations, the Program Coordinator will play a key role in strengthening relationships between the university and the broader…
Added 1 hour ago
Manager - Diagnostic Imaging
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
Full-time
Experience in project management, procurement, budgeting, and operational planning.
Added 1 hour ago
Clinical Quality, Experience and Improvement Leader
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
Full-time
This position reports to the Director, Quality, Safety, Patient Experience IPAC & Professional Practice and will co-design, implement, and monitor the structures and processes that support…
Added 1 hour ago
Senior Manager, Total Rewards and HR Systems
Lifemark Health Group
Toronto, ON
$110,000 to $130,000 CAD / year
Full-time
…experience strategies for Lifemark Health Group. Reporting to the Director, Total Rewards and Systems, the successful candidate will lead a team and provide strategic leadership across…
Added 1 hour ago
Coordinator, Creative Services
Toronto Rock Lacrosse Club
Oakville, ON
Full-time
REPORTS TO: Director of Communications & Lacrosse Operations
Added 3 hours ago
Health, Safety & Well-Being Partner (Cabico Coaticook)
Cabico&co
Coaticook, QC
Full-time
Experience in project management and HSE risk management.
Added 3 hours ago
Coordinator, Consumer Marketing
Toronto Rock Lacrosse Club
Oakville, ON
Full-time
● Strong project coordination, organizational and time-management skills, with close attention to detail.
Added 5 hours ago
Communications Officer - Communications - Education Centre
Rocky View Schools
Airdrie, AB
Full-time
Demonstrated event planning and project management skills, with the ability to manage multiple priorities simultaneously
Added 6 hours ago
Administrative Assistant-MDD
The Muslim Association of Canada
Mississauga, ON
The Administrative Assistant enhances the Executive Director’s effectiveness by providing high-level information management support and representing the executive to others. Also known as…
Added 8 hours ago
Manager, Centre of Excellence in Hypertension and Vascular Health
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…innovation, and training to advance the prevention, diagnosis, and management of hypertension and vascular…
Added 8 hours ago
Project Manager, Capture and Optimization of Research Data (CORD) Platform
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
The Research Institute of the MUHC is seeking an interim Project Manager to join the Capture and Optimization of Research Data (CORD) platform of the Centre for Outcomes Research and…
Added 8 hours ago
Animal Resources Division Manager – Montreal General Hospital Site
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the general supervision of the Director, Animal Resources Division (ARD), the incumbent is responsible for the management of the research animal facilities at the Montreal General…
Added 9 hours ago
Quality and Patient Safety Consultant
Brant Community Healthcare System
Brantford, ON
Full-time
Certification in Patient Safety or completion of a Project Management Program considered an asset
Added 10 hours ago
Community Youth Coordinator
First Nations University of Canada
Halifax, NS
Full-time
…overseeing various programs within the PAGC Land Based Healing Project funded through Jordan’s Principle. The Coordinator will work with youth and young adults to provide a quality program…
Added 10 hours ago
Analyst Intern (Nuclear)
Calian in Space & Technology
Ottawa, ON
Internship
Provide support to Project Managers as required to ensure all project deliverables are developed and maintained in accordance with the Calian Nuclear Quality Management System (QMS)
Added 10 hours ago
HR Manager - Volunteer Opportunity
Federation of Canadian-Brazilian Businesses (FCBB)
Canada
Volunteer
Reporting to the HR Director, the HR Manager will provide strategic and tactical support to enhance the attraction, development, engagement, and retention of our talented volunteers besides…
Added 11 hours ago
Mechanical Engineer, Major Pursuits - Canem
Canem Systems Ltd.
Calgary, AB
Full-time
Reporting to the Director, Major Pursuits (Calgary), the Mechanical Engineer, Major Pursuits - Canem will use their engineering and design experience to support the Major Pursuits Team in…
Added 11 hours ago
Electrical Engineer, Major Pursuits - Canem
Canem Systems Ltd.
Calgary, AB
Full-time
Reporting to the Director, Major Pursuits - Canem, the Electrical Engineer will use their engineering and design experience to support the Major Pursuits Team in various activities…
Added 11 hours ago
Bid Director - Major Infrastructures
EBC Inc.
Mississauga, ON
Proficiency with Microsoft Office Suite; familiarity with scheduling software (Primavera P6 or Microsoft Project), estimating systems, and collaborative proposal management platforms is…
Added 11 hours ago
Project Director
EBC Inc.
Mississauga, ON
Under the supervision of the Vice President of the Civil Operations, the Project Director is fully responsible for all the proposals he will be involved with, with or without the assistance…
Added 11 hours ago
Senior Electrical Engineer
EBC Inc.
BC · Campbell River Outskirts, British Columbia
Reporting to the Project Director, the Project Engineer - Electrical & Controls owns the engineering delivery of the project's electrical, controls, HVAC, fire protection and diesel…
Added 13 hours ago
Senior Finance Coordinator
Yemen HR Consulting
Aden
Full-time
LINE MANAGEMENT RESPONSIBILITIES: Senior Finance Officer & Finance & Admin Officers.
Added 13 hours ago
Help Desk Analyst
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
Full-time
…support for the ICT Team. In addition the incumbent will complete project work as directed by the Director of…

Arctic Arrow Group

Project Administrator

Surrey, BC, Canada

Pay: Compensation Range: $23–$26/hour.
Job type: Full-time
Experience: A minimum of 3 years’ experience in a project administration or construction-related role.
Posting language: English
Posted: Sep 25, 2026

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Original job description

POSITION OVERVIEW

Reporting to the Director, Finance & Administration and Project Controller (PCA), and working with the Payroll and Accounts Receivable Departments at Head Office (Abbotsford), the Project Administrator (PA) is responsible for providing a wide range of project administrative support functions for the BC regional area. The PA works closely with the PCA, Project Manager (PM) and General Foremen (GF) who provide general direction and request operational support to ensure the successful execution of our projects.

KEY RESPONSIBILITIES

Provide day-to-day administrative support to the Project Controller, Project Managers, General Foremen, and other members of the project team.
Update project trackers as required.
Print forms and project binders for field crews.
Provide backup support for timesheet processing as needed, including collecting and reviewing daily field timesheets, updating tracking spreadsheets, and submitting payroll information to the Payroll Department.
Create and maintain organized project files including work orders, quality control documents, purchase orders, as-built drawings, and third-party costs.
Set up and manage new projects in Spectrum (in-house ERP system); track project progress and prepare Daily, Weekly, and Monthly reports as required.
Issue Purchase Orders to subcontractors (field locates, excavation, hydrovac, flaggers, etc.).
Ensure traffic permits are in place prior to project commencement.
Coordinate and book travel arrangements for project-related activities; prepare and submit daily crew location sheets and update the Resource Schedule.
Liaise with clients, subcontractors, and internal stakeholders to resolve discrepancies, respond to technical queries, and attend progress meetings as required.
Support project invoicing, closeout activities, change order documentation, and reconciliation of change management records.
Forward employee reimbursements, receipts, and vacation requests to the Payroll Department, ensuring appropriate approvals are in place.
Perform other administrative support tasks as required.

QUALIFICATIONS AND EXPERIENCE

A minimum of 3 years’ experience in a project administration or construction-related role.
Finance for Accounting experience is considered an asset.
Strong organizational and planning skills with a high level of attention to detail.
Excellent written and verbal communication skills; ability to build trusting relationships with field staff, office teams, clients, and suppliers.
Experience with field reporting, project administration, and hourly payroll timecard submission.
Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, MS Project, Outlook, and SharePoint.
Completion of Grade 12 Education; post-secondary courses in a related field from a recognized institution are preferred.
Previous experience in the power transmission and/or distribution industry is a strong asset.

Arctic Arrow offers a competitive compensation and benefits package.

Compensation Range: $23–$26/hour.

Benefits: Canada Life and myHSA.

RRSP matching contributions, after 1 year of employment.

Please note that due to the high volume of applicants, only those under consideration will be contacted. If you have not heard back from us, please accept our appreciation for your interest.

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More about this job

Responsibilities

The Project Administrator provides comprehensive administrative support to project teams, including managing project documentation, trackers, and reporting. They also assist with payroll processing, purchase orders, and coordination between clients, subcontractors, and internal departments.

Requirements

Candidates must have at least 3 years of experience in project administration or construction, along with proficiency in Microsoft Office and payroll timecard submission. A high school diploma is required, with preference given to those with post-secondary education or experience in the power transmission industry.

Skills

Project administration
Construction administration
Timesheet processing
Payroll support
Purchase order management
Microsoft Office Suite
Excel
Spectrum ERP
Reporting
Communication
Organizational skills
Planning
Data entry
Invoicing
Permit management

Benefits

Canada Life insurance
MyHSA
RRSP matching contributions

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Construction
Payroll
Accounts Receivable
Spectrum
ERP
Purchase Orders
Traffic Permits
Timesheets
Microsoft Office
Word
Excel
PowerPoint
MS Project
Outlook
SharePoint
Power Transmission
Distribution
Invoicing
Change Orders
Quality Control
As-built drawings
Subcontractors
Field reporting
Resource scheduling

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