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Added 21 mins ago
Manager, Customer Experience Trainee
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Toronto, ON
Full-time
…experience? If so, then apply with us today for the position of Manager Customer Experience and offer your expertise in creating meaningful and memorable customer…
Added 21 mins ago
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Added 21 mins ago
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Arctic Arrow Group

Project Administrator

Surrey, BC, Canada

Pay: Compensation Range: $23–$26/hour.
Job type: Full-time
Experience: A minimum of 3 years’ experience in a project administration or construction-related role.
Posting language: English
Posted: Sep 25, 2026

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Original job description

POSITION OVERVIEW

Reporting to the Director, Finance & Administration and Project Controller (PCA), and working with the Payroll and Accounts Receivable Departments at Head Office (Abbotsford), the Project Administrator (PA) is responsible for providing a wide range of project administrative support functions for the BC regional area. The PA works closely with the PCA, Project Manager (PM) and General Foremen (GF) who provide general direction and request operational support to ensure the successful execution of our projects.

KEY RESPONSIBILITIES

Provide day-to-day administrative support to the Project Controller, Project Managers, General Foremen, and other members of the project team.
Update project trackers as required.
Print forms and project binders for field crews.
Provide backup support for timesheet processing as needed, including collecting and reviewing daily field timesheets, updating tracking spreadsheets, and submitting payroll information to the Payroll Department.
Create and maintain organized project files including work orders, quality control documents, purchase orders, as-built drawings, and third-party costs.
Set up and manage new projects in Spectrum (in-house ERP system); track project progress and prepare Daily, Weekly, and Monthly reports as required.
Issue Purchase Orders to subcontractors (field locates, excavation, hydrovac, flaggers, etc.).
Ensure traffic permits are in place prior to project commencement.
Coordinate and book travel arrangements for project-related activities; prepare and submit daily crew location sheets and update the Resource Schedule.
Liaise with clients, subcontractors, and internal stakeholders to resolve discrepancies, respond to technical queries, and attend progress meetings as required.
Support project invoicing, closeout activities, change order documentation, and reconciliation of change management records.
Forward employee reimbursements, receipts, and vacation requests to the Payroll Department, ensuring appropriate approvals are in place.
Perform other administrative support tasks as required.

QUALIFICATIONS AND EXPERIENCE

A minimum of 3 years’ experience in a project administration or construction-related role.
Finance for Accounting experience is considered an asset.
Strong organizational and planning skills with a high level of attention to detail.
Excellent written and verbal communication skills; ability to build trusting relationships with field staff, office teams, clients, and suppliers.
Experience with field reporting, project administration, and hourly payroll timecard submission.
Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, MS Project, Outlook, and SharePoint.
Completion of Grade 12 Education; post-secondary courses in a related field from a recognized institution are preferred.
Previous experience in the power transmission and/or distribution industry is a strong asset.

Arctic Arrow offers a competitive compensation and benefits package.

Compensation Range: $23–$26/hour.

Benefits: Canada Life and myHSA.

RRSP matching contributions, after 1 year of employment.

Please note that due to the high volume of applicants, only those under consideration will be contacted. If you have not heard back from us, please accept our appreciation for your interest.

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More about this job

Responsibilities

The Project Administrator provides comprehensive administrative support to project teams, including managing project documentation, trackers, and reporting. They also assist with payroll processing, purchase orders, and coordination between clients, subcontractors, and internal departments.

Requirements

Candidates must have at least 3 years of experience in project administration or construction, along with proficiency in Microsoft Office and payroll timecard submission. A high school diploma is required, with preference given to those with post-secondary education or experience in the power transmission industry.

Skills

Project administration
Construction administration
Timesheet processing
Payroll support
Purchase order management
Microsoft Office Suite
Excel
Spectrum ERP
Reporting
Communication
Organizational skills
Planning
Data entry
Invoicing
Permit management

Benefits

Canada Life insurance
MyHSA
RRSP matching contributions

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Construction
Payroll
Accounts Receivable
Spectrum
ERP
Purchase Orders
Traffic Permits
Timesheets
Microsoft Office
Word
Excel
PowerPoint
MS Project
Outlook
SharePoint
Power Transmission
Distribution
Invoicing
Change Orders
Quality Control
As-built drawings
Subcontractors
Field reporting
Resource scheduling

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