Account Receivables Clerk
- Abbotsford, BC, Canada
$55,000 to $58,000 CAD / year · Full-time
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Job details
- Pay
- $55,000 to $58,000 CAD / year
- Job type
- Full-time
- Apply by
- Experience
- 3+ years' experience in a similar role and high volume (data entry/invoicing) environment
- Working hours
- 40 hours per week
- Posting language
- English
- Posted
Original job description
Company Overview
Arctic Arrow is a Canadian owned and operated company specializing in powerline transmission, distribution, and underground cable work. We offer exemplary construction and maintenance services in the power utility sector across Canada and operate out of offices located in Abbotsford, Surrey, Cranbrook, Sparwood, Fort St. John, Prince George and Terrace, British Columbia as well as Calgary, Alberta.
As we continue to grow, Arctic Arrow is offering this exciting opportunity for an Accounts Receivables Clerk to work as part of our Finance team.
Position Overview
Reporting to the Controller, this position is responsible for processing account receivables invoices and their collection in a timely and efficient manner.
Requirements
KEY RESPONSIBILITIES
Billing & Invoicing
$55,000.00 - $58,000.00 annually (40 hours per week, in office)
Please note that due to the high volume of applicants, only those under consideration will be contacted. If you have not heard back from us, please accept our appreciation for your interest.
Arctic Arrow is a Canadian owned and operated company specializing in powerline transmission, distribution, and underground cable work. We offer exemplary construction and maintenance services in the power utility sector across Canada and operate out of offices located in Abbotsford, Surrey, Cranbrook, Sparwood, Fort St. John, Prince George and Terrace, British Columbia as well as Calgary, Alberta.
As we continue to grow, Arctic Arrow is offering this exciting opportunity for an Accounts Receivables Clerk to work as part of our Finance team.
Position Overview
Reporting to the Controller, this position is responsible for processing account receivables invoices and their collection in a timely and efficient manner.
Requirements
KEY RESPONSIBILITIES
Billing & Invoicing
- Work closely with Project Managers, Operations, and Payroll to obtain timesheets, equipment logs, quotes, and contracts for billing
- Ensure all costs are billed as applicable in relation to job costing
- Prepare and issue accurate customer invoices, including progress billings, change orders, and equitable adjustments signed off by customers
- Create LEMs (Labour, Equipment, Material) billing backup sheets via excel, mJob Time or other software
- Enter and attach invoices in Spectrum (ERP) software
- Submit invoices through client portals as required
- Track and release holdbacks according to contract and lien legislation timelines
- Adhere to month end deadlines
- Respond to customer billing inquiries and resolve discrepancies promptly and professionally
- Monitor aging reports, make collection calls, and communicate collection status
- Escalate delinquent accounts and recommend collection actions or credit holds
- Set up new customers and maintain the customer master file
- Ensure GST/PST and other taxes are correctly applied on invoices
- Maintain organized filing of billing records, contracts, and correspondence
- Other duties as required, including reception back up as needed
- Excellent customer service attitude and skills
- Excellent written and verbal communications skills
- High degree of accuracy, attention to detail and confidentiality.
- Intermediate knowledge of Word, Excel, Outlook and Adobe
- Ability to shift priorities and reach varying deadlines
- Strong "can do" attitude and approach to responsibilities
- Ability to work independently and with all levels of staff within the company
- Diploma in Accounting or comparable accounting experience
- 3+ years' experience in a similar role and high volume (data entry/invoicing) environment
- 3+ years' experience in the construction/utility industry or project-based company, asset
- Experience with the following types of Billing: Progress, Fixed Price/Percentage of Completion, Time and Material, Unit Price, and Holdbacks
- Working knowledge of Open Invoice, Cortex, Ariba, Taulia, Field Glass - online submission portals
- Education and/or Training in document controls, asset
- Prior experience with SharePoint and Spectrum, asset
$55,000.00 - $58,000.00 annually (40 hours per week, in office)
Please note that due to the high volume of applicants, only those under consideration will be contacted. If you have not heard back from us, please accept our appreciation for your interest.
More about this job
Responsibilities
Prepare and submit accurate customer invoices, coordinate billing documentation with project and operations teams, and track holdbacks while meeting month-end deadlines. Respond to billing inquiries, monitor aging accounts, pursue collections, maintain customer records, and ensure tax and document compliance.
Requirements
Requires a diploma in accounting or comparable accounting experience, along with at least three years of experience in a similar high-volume invoicing or data-entry role. Construction or utility industry experience, familiarity with multiple billing methods and online submission portals, and prior experience with SharePoint and Spectrum are assets.
Skills
- Accounts Receivable
- Billing And Invoicing
- Collections
- Customer Service
- Invoice Processing
- Progress Billing
- Job Costing
- Accounts Receivable Aging
- Tax Compliance
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- Adobe
- Spectrum ERP
- Attention To Detail
Visa sponsorship
Not detected in the job text
Categories
- Finance & Accounting
- Administrative
- Construction
- Customer Service & Support
- Energy
Keywords
- Accounts Receivable
- Billing
- Invoicing
- Collections
- Progress Billing
- Fixed-Price Billing
- Percentage Of Completion
- Time And Materials
- Unit-Price Billing
- Holdbacks
- Job Costing
- GST
- PST
- Spectrum ERP
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- Adobe
- Open Invoice
- Cortex
- Ariba
- Taulia
- Fieldglass
- SharePoint
- Construction
- Utilities
- Customer Master File
- Month-End Close
- Lien Legislation