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Added 13 mins ago
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Arctic Arrow Powerline Group Ltd.

HSE Administrator

Calgary, AB, Canada

Pay: $55,000 to $58,000 CAD / year
Job type: Full-time
Apply by: Mar 27, 2027
Experience: 1-5 years' HSE administration experience
Posting language: English
Posted: Sep 28, 2026

Apply About employer

Applications open in a new tab.

Original job description

Reporting to the HSE Manager, the Health, Safety and Environmental Administrator supports the implementation and maintenance of Arctic Arrow's health, safety, and environmental programs. The role maintains HSE records and prequalification platforms, coordinates training and onboarding requirements, manages PPE, and supports audits, inspections, and regulatory compliance. The HSE Administrator works closely with the HSE team, operations, and other departments to keep our workplaces safe and compliant.

Requirements

Prequalification and Compliance

Maintain all online prequalification platforms, including ISNetworld, Avetta, SafeContractor, and ComplyWorks
Support the Contracts Department with prequalification packages for HSE review and approval
Administer third-party training requirements from clients (e.g., AltaLink, Fortis, Teck/EVR, BC Hydro)
Ensure COR certification documentation and observations are in place for all locations
Assist the HSE team with annual internal COR audits and action plans, as well as external COR audits
Coordinate and oversee corporate WCB and WorkSafeBC accounts

Training and Onboarding

Book drug and alcohol tests for new hires, annual retests, and post-incident testing as required
Onboard new hires by:
Processing personal tool and PPE inspection results and submitting orders for new or replacement items
Identifying the competency assessments and training required before field dispatch, and submitting them to the HSE team and Work Methods Specialist for further assessment
Ensuring courses are booked and training records are on file in the system
Monitor employee training requirements, identify and communicate gaps, and track outstanding training to completion, keeping all records accurate and up to date

PPE Management

Create, monitor, and track purchase orders for HSE-related purchases, including PPE, training, and testing services, and maintain accurate records and supporting documentation for filing and reconciliation
Maintain PPE inventory and manage sign-out of specialized PPE

HSE Administration and Reporting

Manage the safety@arcticarrowgroup.com inbox and support the HSE Manager with email responses, prioritizing and delegating work requests to the appropriate HSE team member and tracking them to completion
Track all identified corrective actions (e.g., from inspections, investigations, and good catches) to completion
Support the use and maintenance of SiteDocs, tracking form completion and providing feedback to the HSE and operations teams
Prepare meeting agendas and support the recording of meeting minutes
Support the identification of incident trends and statistics

Program Support

Support HSE Advisors with pre-worksite visit planning (e.g., checking PPE and FR clothing orders, preparing safety meetings, and following up on focus inspection actions)
Assist in the development and review of project-specific safety documents (e.g., Safety Management Plans, Emergency Response Plans, Fire Response Plans)
Support the development of an annual review process for Safe Work Practices and Procedures
Support the development of learning tools, including toolbox talks, lessons learned, good catch reports, and internal training supplements
Support the HSE team with monthly safety meeting packages
Complete monthly inspections of office and shop locations with area managers and supervisors
Support HSE Advisors and employees with return-to-work programs and modified duties for returning injured workers
Support and participate in the Joint Occupational Health and Safety Committee, ensuring requirements are met and committee goals and initiatives are communicated transparently
Perform other duties as assigned

Education and Experience:

Proficiency in Adobe PDF and Microsoft Word, Excel, and Outlook
Ability to balance and prioritize numerous deadlines
Excellent organizational and documentation skills
Ability to work independently, as well work collaboratively with a team
Excellent communication (written and verbal) and teamwork skills
Excellent time management skills
Attention to detail, specifically with safety logs, reports, and compliance records
Results oriented
Prior Experience with a utility contractor and COR auditing preferred
1-5 years' HSE administration experience

Benefits

Arctic Arrow offers a competitive compensation and benefits package for the right individual.

Please note that due to the high volume of applicants, only those under consideration will be contacted. If you have not heard back from us, please accept our appreciation for your interest.

Apply About employer

More about this job

Responsibilities

Maintain HSE records, prequalification platforms, training and onboarding requirements, PPE inventory, and compliance documentation. Support audits, inspections, corrective action tracking, safety reporting, committee activities, and HSE program development across company locations and projects.

Requirements

Requires proficiency with Adobe PDF and Microsoft Word, Excel, and Outlook, along with strong organization, documentation, communication, time management, and prioritization skills. One to five years of HSE administration experience is specified; utility contractor experience and COR auditing are preferred.

Skills

HSE Administration
Prequalification Platform Management
Regulatory Compliance
COR Auditing
Training Coordination
Employee Onboarding
PPE Management
Recordkeeping
Corrective Action Tracking
Incident Reporting
Safety Inspections
Microsoft Word
Microsoft Excel
Microsoft Outlook
Adobe PDF
Communication

Visa sponsorship

Not detected in the job text

Keywords

Health, Safety, And Environmental Programs
ISNetworld
Avetta
SafeContractor
ComplyWorks
COR Certification
COR Audits
WCB
WorkSafeBC
Drug And Alcohol Testing
Training Records
PPE
SiteDocs
Corrective Actions
Incident Trends
Safety Management Plans
Emergency Response Plans
Fire Response Plans
Safe Work Practices
Toolbox Talks
Joint Occupational Health And Safety Committee
Return-To-Work Programs
Adobe PDF
Microsoft Word
Microsoft Excel
Microsoft Outlook

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