Closed listing
HSE Administrator
- Calgary, AB, Canada
$55,000 to $58,000 CAD / year · Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Pay
- $55,000 to $58,000 CAD / year
- Job type
- Full-time
- Closing date
- Experience
- 1-5 years' HSE administration experience
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
Reporting to the HSE Manager, the Health, Safety and Environmental Administrator supports the implementation and maintenance of Arctic Arrow's health, safety, and environmental programs. The role maintains HSE records and prequalification platforms, coordinates training and onboarding requirements, manages PPE, and supports audits, inspections, and regulatory compliance. The HSE Administrator works closely with the HSE team, operations, and other departments to keep our workplaces safe and compliant.
Requirements
Prequalification and Compliance
Arctic Arrow offers a competitive compensation and benefits package for the right individual.
Please note that due to the high volume of applicants, only those under consideration will be contacted. If you have not heard back from us, please accept our appreciation for your interest.
Requirements
Prequalification and Compliance
- Maintain all online prequalification platforms, including ISNetworld, Avetta, SafeContractor, and ComplyWorks
- Support the Contracts Department with prequalification packages for HSE review and approval
- Administer third-party training requirements from clients (e.g., AltaLink, Fortis, Teck/EVR, BC Hydro)
- Ensure COR certification documentation and observations are in place for all locations
- Assist the HSE team with annual internal COR audits and action plans, as well as external COR audits
- Coordinate and oversee corporate WCB and WorkSafeBC accounts
- Book drug and alcohol tests for new hires, annual retests, and post-incident testing as required
- Onboard new hires by:
- Processing personal tool and PPE inspection results and submitting orders for new or replacement items
- Identifying the competency assessments and training required before field dispatch, and submitting them to the HSE team and Work Methods Specialist for further assessment
- Ensuring courses are booked and training records are on file in the system
- Monitor employee training requirements, identify and communicate gaps, and track outstanding training to completion, keeping all records accurate and up to date
- Create, monitor, and track purchase orders for HSE-related purchases, including PPE, training, and testing services, and maintain accurate records and supporting documentation for filing and reconciliation
- Maintain PPE inventory and manage sign-out of specialized PPE
- Manage the safety@arcticarrowgroup.com inbox and support the HSE Manager with email responses, prioritizing and delegating work requests to the appropriate HSE team member and tracking them to completion
- Track all identified corrective actions (e.g., from inspections, investigations, and good catches) to completion
- Support the use and maintenance of SiteDocs, tracking form completion and providing feedback to the HSE and operations teams
- Prepare meeting agendas and support the recording of meeting minutes
- Support the identification of incident trends and statistics
- Support HSE Advisors with pre-worksite visit planning (e.g., checking PPE and FR clothing orders, preparing safety meetings, and following up on focus inspection actions)
- Assist in the development and review of project-specific safety documents (e.g., Safety Management Plans, Emergency Response Plans, Fire Response Plans)
- Support the development of an annual review process for Safe Work Practices and Procedures
- Support the development of learning tools, including toolbox talks, lessons learned, good catch reports, and internal training supplements
- Support the HSE team with monthly safety meeting packages
- Complete monthly inspections of office and shop locations with area managers and supervisors
- Support HSE Advisors and employees with return-to-work programs and modified duties for returning injured workers
- Support and participate in the Joint Occupational Health and Safety Committee, ensuring requirements are met and committee goals and initiatives are communicated transparently
- Perform other duties as assigned
- Proficiency in Adobe PDF and Microsoft Word, Excel, and Outlook
- Ability to balance and prioritize numerous deadlines
- Excellent organizational and documentation skills
- Ability to work independently, as well work collaboratively with a team
- Excellent communication (written and verbal) and teamwork skills
- Excellent time management skills
- Attention to detail, specifically with safety logs, reports, and compliance records
- Results oriented
- Prior Experience with a utility contractor and COR auditing preferred
- 1-5 years' HSE administration experience
Arctic Arrow offers a competitive compensation and benefits package for the right individual.
Please note that due to the high volume of applicants, only those under consideration will be contacted. If you have not heard back from us, please accept our appreciation for your interest.
More about this job
Responsibilities
Maintain HSE records, prequalification platforms, training and onboarding requirements, PPE inventory, and compliance documentation. Support audits, inspections, corrective action tracking, safety reporting, committee activities, and HSE program development across company locations and projects.
Requirements
Requires proficiency with Adobe PDF and Microsoft Word, Excel, and Outlook, along with strong organization, documentation, communication, time management, and prioritization skills. One to five years of HSE administration experience is specified; utility contractor experience and COR auditing are preferred.
Skills
- HSE Administration
- Prequalification Platform Management
- Regulatory Compliance
- COR Auditing
- Training Coordination
- Employee Onboarding
- PPE Management
- Recordkeeping
- Corrective Action Tracking
- Incident Reporting
- Safety Inspections
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Adobe PDF
- Communication
Visa sponsorship
Not detected in the job text
Categories
- Security & Safety
- Administrative
- Environmental & Sustainability
Keywords
- Health, Safety, And Environmental Programs
- ISNetworld
- Avetta
- SafeContractor
- ComplyWorks
- COR Certification
- COR Audits
- WCB
- WorkSafeBC
- Drug And Alcohol Testing
- Training Records
- PPE
- SiteDocs
- Corrective Actions
- Incident Trends
- Safety Management Plans
- Emergency Response Plans
- Fire Response Plans
- Safe Work Practices
- Toolbox Talks
- Joint Occupational Health And Safety Committee
- Return-To-Work Programs
- Adobe PDF
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook