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Added 6 mins ago
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Arctic Arrow Powerline Group Ltd.

Project Administrator

Surrey, BC, Canada

Pay: Compensation Range: $23-$26/hour.
Job type: Full-time
Apply by: Mar 24, 2027
Experience: A minimum of 3 years' experience in a project administration or construction-related role
Posting language: English
Posted: Sep 25, 2026

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Original job description

Position Overview

Reporting to the Director, Finance & Administration and Project Controller (PCA), and working with the Payroll and Accounts Receivable Departments at Head Office (Abbotsford), the Project Administrator (PA) is responsible for providing a wide range of project administrative support functions for the BC regional area. The PA works closely with the PCA, Project Manager (PM) and General Foremen (GF) who provide general direction and request operational support to ensure the successful execution of our projects.

Requirements

KEY RESPONSIBILITIES

Provide day-to-day administrative support to the Project Controller, Project Managers, General Foremen, and other members of the project team
Update project trackers as required.
Print forms and project binders for field crews
Provide backup support for timesheet processing as needed, including collecting and reviewing daily field timesheets, updating tracking spreadsheets, and submitting payroll information to the Payroll Department
Create and maintain organized project files including work orders, quality control documents, purchase orders, as-built drawings, and third-party costs
Set up and manage new projects in Spectrum (in-house ERP system); track project progress and prepare Daily, Weekly, and Monthly reports as required
Issue Purchase Orders to subcontractors (field locates, excavation, hydrovac, flaggers, etc.)
Ensure traffic permits are in place prior to project commencement
Coordinate and book travel arrangements for project-related activities; prepare and submit daily crew location sheets and update the Resource Schedule
Liaise with clients, subcontractors, and internal stakeholders to resolve discrepancies, respond to technical queries, and attend progress meetings as required
Support project invoicing, closeout activities, change order documentation, and reconciliation of change management records
Forward employee reimbursements, receipts, and vacation requests to the Payroll Department, ensuring appropriate approvals are in place
Perform other administrative support tasks as required.

Qualifications And Experience

A minimum of 3 years' experience in a project administration or construction-related role
Finance for Accounting experience is considered an asset
Strong organizational and planning skills with a high level of attention to detail
Excellent written and verbal communication skills; ability to build trusting relationships with field staff, office teams, clients, and suppliers
Experience with field reporting, project administration, and hourly payroll timecard submission
Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, MS Project, Outlook, and SharePoint
Completion of Grade 12 Education; post-secondary courses in a related field from a recognized institution are preferred
Previous experience in the power transmission and/or distribution industry is a strong asset

Benefits

Arctic Arrow offers a competitive compensation and benefits package.

Compensation Range: $23-$26/hour.

Benefits: Canada Life and myHSA.

RRSP matching contributions, after 1 year of employment.

Please note that due to the high volume of applicants, only those under consideration will be contacted. If you have not heard back from us, please accept our appreciation for your interest.

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More about this job

Responsibilities

Provide day-to-day administrative support to project controllers, managers, foremen, and project teams, including maintaining project records, trackers, and reports. Coordinate timesheets, purchase orders, permits, travel, invoicing, closeout, and communications with clients, subcontractors, and internal departments.

Requirements

Requires at least three years of project administration or construction-related experience, strong organizational and communication skills, and experience with field reporting and hourly payroll timecard submissions. Grade 12 education is required; related post-secondary courses, finance or accounting experience, and power transmission or distribution industry experience are preferred or considered assets.

Skills

Project Administration
Project Coordination
Project Reporting
Project File Management
Timesheet Processing
Payroll Administration
Purchase Order Management
Travel Coordination
Client and Subcontractor Liaison
Project Invoicing
Change Order Documentation
Microsoft Office
Microsoft Project
SharePoint
Communication
Organization and Planning

Benefits

Health Benefits
Health Spending Account
RRSP Matching Contributions

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Construction
Project Controller
Project Manager
General Foremen
Project Trackers
Field Timesheets
Payroll Processing
Project Files
Work Orders
Quality Control Documents
Purchase Orders
As-Built Drawings
Spectrum ERP
Daily Reports
Weekly Reports
Monthly Reports
Traffic Permits
Resource Scheduling
Project Invoicing
Project Closeout
Change Orders
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Project
Microsoft Outlook
SharePoint
Power Transmission
Power Distribution

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