Closed listing
Office Administrator
- Montreal, QC, Canada
Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Job type
- Full-time
- Closing date
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
Founded in 1982 by members of the Armoyan family, Armco Capital Inc. has grown from a small family business into a diversified and dynamic group of companies with locations in Canada and the US. Armco continues to grow; both in business diversification, development and its team of dedicated professionals.
We are currently looking for a bilingual Office Administrator to join our Armco team. The Office Administrator supports the efficient day-to-day operation of the Armco office. This role coordinates administrative procedures, maintains office records, assists with local accounting activities, responds to leasing and tenant inquiries, and serves as the first point of contact for visitors.
Key Responsibilities
Office Administration
Armco is proud to have been recognized as one of Canada’s Best Managed Companies for nine consecutive years - a reflection of our commitment to growth, our people, and a supportive workplace.
We value adaptable, positive individuals who are motivated to learn and grow. If you are bilingual, organized, and committed to providing excellent administrative and customer support, we would love to hear from you. Please submit your resume for consideration.
We appreciate all applications; however, only candidates selected for an interview will be contacted.
We are currently looking for a bilingual Office Administrator to join our Armco team. The Office Administrator supports the efficient day-to-day operation of the Armco office. This role coordinates administrative procedures, maintains office records, assists with local accounting activities, responds to leasing and tenant inquiries, and serves as the first point of contact for visitors.
Key Responsibilities
Office Administration
- Coordinate general office operations, procedures, correspondence, filing systems, and shared-drive documentation.
- Maintain organized and accurate office records, manuals, reports, and internal documents.
- Prepare, review, and format documents and reports, ensuring accuracy and professionalism.
- Maintain knowledge of ongoing projects to provide effective administrative support to the team.
- Order and manage office supplies and assist with office equipment procurement when required.
- Receive, distribute, and track incoming and outgoing mail, couriers, and packages.
- Manage petty cash and prepare or modify purchase orders for supplies and services.
- Complete local accounts payable and accounts receivable duties and serve as the office’s primary contact for related inquiries.
- Process cheques and prepare bank deposits.
- Maintain accurate financial records and supporting documentation.
- Coordinate with the Accounting team to resolve discrepancies and ensure timely processing.
- Respond to leasing inquiries received by telephone, email, and walk-in visitors.
- Provide prospective tenants with general property and availability information.
- Respond to tenant questions relating to move-ins, move-outs, and other property matters.
- Act as a liaison between tenants and the Maintenance team when service or repair assistance is required.
- Track inquiries and follow-up items to ensure timely responses and resolutions.
- Answer and direct incoming telephone calls.
- Welcome visitors and direct them to the appropriate team member.
- Maintain a professional, organized, and welcoming office environment.
- Assist with special projects and perform other related duties as assigned.
- Post-secondary education in business administration, finance, or a related field, or an equivalent combination of education and experience.
- Minimum of three plus (3+) years of related administrative experience.
- Fluency in spoken and written English and French is required.
- Proficiency with Microsoft Outlook, Word, and Excel.
- Previous accounts payable or accounts receivable experience is considered an asset.
- Experience with Yardi or another property-management system is considered an asset.
- Real estate or property-management experience is considered an asset.
- Excellent communication, customer-service, organizational, and time-management skills.
- Strong attention to detail and accuracy.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Ability to handle confidential and sensitive information professionally.
- Self-motivated, dependable, and able to work independently and collaboratively.
Armco is proud to have been recognized as one of Canada’s Best Managed Companies for nine consecutive years - a reflection of our commitment to growth, our people, and a supportive workplace.
We value adaptable, positive individuals who are motivated to learn and grow. If you are bilingual, organized, and committed to providing excellent administrative and customer support, we would love to hear from you. Please submit your resume for consideration.
We appreciate all applications; however, only candidates selected for an interview will be contacted.
More about this job
Responsibilities
Coordinate office operations, records, correspondence, supplies, mail, petty cash, and purchase orders, while providing reception and administrative support. Handle local accounts payable and receivable, respond to leasing and tenant inquiries, and coordinate tenant maintenance requests and follow-ups.
Requirements
Requires post-secondary education in business administration, finance, or a related field, or equivalent education and experience, plus at least three years of related administrative experience. Fluency in spoken and written English and French, proficiency with Microsoft Outlook, Word, and Excel, and strong communication, organizational, customer-service, and time-management skills are required.
Skills
- Office Administration
- Accounts Payable
- Accounts Receivable
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Yardi
- Property Management
- Customer Service
- Written and Verbal Communication
- Organization
- Time Management
- Attention to Detail
- Recordkeeping
- Tenant Relations
- Confidentiality
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Finance & Accounting
- Customer Service & Support
Keywords
- Office Administration
- Accounts Payable
- Accounts Receivable
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Yardi
- Property Management
- Real Estate
- Leasing Inquiries
- Tenant Relations
- Move-Ins and Move-Outs
- Maintenance Coordination
- Purchase Orders
- Petty Cash
- Bank Deposits
- Financial Records
- Office Records
- Document Preparation
- Mail and Courier Management
- Reception
- Customer Service
- Confidential Information
- English
- French