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Added 58 mins ago
S
Youth and Family Counsellor, Mental Health Program - BC Children’s Hospital
Sanya’k̓ula
Vancouver, BC
- Full-time
The Youth and Family Counsellor (YFC) reports operationally to the Clinical Nurse Coordinator at BC Children's Hospital Mental Health and is responsible for maintaining a physically and…
Added 1 hour ago
RP
Coordinator, Digital Communications
RECRUITMENT PARTNERS INC.
Calgary, AB
- Contract
Coordinator, Digital Communications - Contract
Added 1 hour ago
NE
#26-36 Administrative Assistant
North Eastern Ontario Family and Children's Services (NEOFACS)
Kapuskasing, ON
- Full-time
Exceptional communications and analytical skills.
Added 1 hour ago
UO
Administrative Manager
University of Waterloo
Waterloo, ON · Mathematics & Computer
- Full-time
Supervises the Administrative Coordinator and manages recruitment and training of contract staff and co-op students within the office
Added 1 hour ago
UO
Administrative Coordinator
University of Waterloo
Waterloo, ON · Mathematics & Computer
- Full-time
Reporting to the Administrative Manager (AM), the Administrative Coordinator (AC) – Women in Mathematics (WiM) is leading WiM’s Directed Reading & Research Program (DRP) by ensuring the…
Added 2 hours ago
M
Office Coordinator (Fixed Term Contract)
Metlen
Calgary, AB
- Part-time
…to senior leadership, managing calendars, meetings, travel, communications, records, and executive…
Added 3 hours ago
CA
Human Resources Coordinator
Confidate App
Montreal, QC
- Full-time
Role Description The Human Resources Coordinator is a full-time, on-site role based in Montreal, QC. This position supports daily HR operations, including maintaining employee records,…
Added 3 hours ago
RO
Competitions Intern
Rugby Ontario
Toronto, ON
- Internship
Reporting to the Leagues & Competitions Coordinator, the Competitions Intern is a member of the Rugby Operations department. The position will focus on delivering key parts of Rugby…
Added 3 hours ago
NE
Administrative Assistant #26-36
North Eastern Ontario Family and Children's Services (NEOFACS)
Kapuskasing, ON
- $45,073 to $53,691 CAD / year
- Contract
Exceptional communications and analytical skills.
Added 4 hours ago
TC
Human Resources Coordinator
TESC Contracting
Sudbury, ON · Greater Sudbury, ON
- Full-time
TESC is seeking a Human Resources Coordinator to join our team on a temporary full-time basis to provide support for an anticipated 18–24-month term.
Added 4 hours ago
VA
LSS Shipping Coordinator
Voyageur Aviation
North Bay, ON
- Full-time
As a key member of the Material Control team, the LSS Shipping Coordinator will report to the Manager, Logistics Support Services and is responsible for coordinating and managing the…
Added 6 hours ago
UO
Residence Admissions Clerk
University of Victoria
Victoria, BC
- Full-time
Under the direction of the Coordinator, Residence Admissions, the Residence Admissions Clerk performs a variety of functions requiring extensive knowledge and use of the Residence Services…
Added 6 hours ago
CS
Human Resources Assistant (12-month Contract)
Condor Security Inc.
Toronto, ON
- Full-time
Coordinate candidate communications and follow up on recruitment requirements.
Added 6 hours ago
KH
Customer Relations Coordinator, (Term) Kensington Homes
Kensington Homes
Winnipeg, MB
- Full-time
Reporting to the Marketing Manager, as the Customer Relations Coordinator you are responsible for communicating with clients throughout all stages of the home building process to ensure…
Added 6 hours ago
TF
Coordinator, Marketing & Communications
Terry Fox Foundation
Toronto, ON · North York, ON
- $60,000 to $70,000 CAD / year
- Full-time
As our Coordinator, Marketing & Communications, you'll play an important role in helping us connect with supporters, tell meaningful stories, and bring fundraising campaigns to life.…
Added 6 hours ago
Clerical Assistant (Administrative Coordinator), College of Medicine
University of Saskatchewan
Saskatoon, SK
Nature of Work: Reporting to the Program Coordinator, CME, the incumbent works in collaboration with the CME team to ensure the successful delivery of the Saskatchewan International Medical…
Added 6 hours ago
FE
Benefits Coordinator
Future Electronics
Canada
- Full-time
Join our HR team as a Benefits Coordinator and gain hands-on experience across Canadian group insurance, retirement, disability, and wellness programs.
Added 7 hours ago
Project Coordinator
Covenant Care + Covenant Living
Edmonton, AB
Support Office Project Coordinator Permanent Full Time (Hybrid)
Added 7 hours ago
EA
Coordinator, Volunteer Program
Engineers and Geoscientists BC
Burnaby, BC
- Full-time
The coordinator also supports recognition, networking, and training opportunities, coordinates regular communications and resources for support staff and volunteers, and provides program…
Added 7 hours ago
GG
C-Commissioning Operator-HPU
Grizzlytrek Group
AB
- Contract
Reporting to the Commissioning Coordinator for the HPU, the HPU Commissioning Operator will oversee the initial startup, testing, and stabilization of the HPU, ensuring all equipment is…
Added 7 hours ago
GG
C-Commissioning Permitting & LOTO Operator
Grizzlytrek Group
AB
- Contract
…Day-to-day work direction will come from the CSU Permitting & LOTO…
Added 7 hours ago
MC
Marketing Coordinator
MaKami College
Calgary, AB
- Full-time
MaKami College is looking for a Marketing Coordinator who loves to learn and takes real ownership of their work. Reporting into the Marketing Department, you will support the Vice President…
Added 7 hours ago
MC
Practicum Coordinator - DMSMM
MaKami College
Calgary, AB
- Full-time
Diploma or degree in Business, Marketing, Digital Marketing, Communications, Design, or a related field is required.
Added 7 hours ago
MC
Fund Development & Donor Relations Coordinator
MaKami College
Calgary, AB
- Full-time
The Fund Development & Donor Relations Coordinator provides administrative and operational support for the MaKami College Education Foundation’s fundraising and donor relations activities.…
Added 8 hours ago
PC
Human Resources Coordinator
Paladin Canada
Saskatoon, SK
- Full-time
Paladin Canada is seeking a Human Resources Coordinator to join our Human Resources team in Saskatoon. This is an excellent opportunity for an early-career HR professional or recent…

Armour Transportation Systems

Immigration Coordinator

Moncton, NB, Canada

Salary: $50,000 - $65,000 · Full-time

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Job details

Pay: Salary: $50,000 - $65,000
Job type: Full-time
Apply by: Nov 12, 2026
Experience: 2 years of experience in HR administration and/or Immigration administration
Posting language: English
Posted: Oct 24, 2026

Original job description

Description

Join the Seaboard Armour Transportation & Logistics Team Today!

Position Overview: The Immigration Coordinator provides administrative support for the organization's employees on temporary work permits. This role works directly with HR, managers and employees to ensure work permit, visa, and immigration-related processes are completed accurately, on time, and in compliance with applicable legislation to maintain eligibility to work status.

This position does not provide immigration legal advice and is not required to hold RCIC designation. The focus is on documentation management, case coordination, compliance monitoring, reporting, employee communications, and process administration.

Location: Moncton, NB

Schedule: Monday - Friday | 8:00am - 5:00pm

Salary: $50,000 - $65,000

Type: In-office

Key Responsibilities

Immigration Case Coordination

Collect, organize, review, and maintain immigration documentation and supporting records.
Track case progress and ensure required documentation is received within established timelines.
Maintain accurate case files and electronic records.

Compliance & Legislative Monitoring

Monitor work permit, visa, passport, and immigration document expiry dates.
Maintain immigration tracking systems and generate compliance reports.
Escalate compliance risks and upcoming renewals to HR leadership.

Employee & Manager Support

Serve as a primary point of contact for employees and managers regarding immigration process questions and status updates.
Prepare employee communications regarding application requirements, timelines, and documentation requests.
Provide guidance on internal immigration processes while referring legal questions to HR leadership

Data Management & Reporting

Maintain immigration spreadsheets and HRIS records.
Prepare regular reports on:
- Active immigration cases
- Upcoming renewals
- Compliance risks
- Work permit expiries
- Program metrics and service-level timelines
Conduct audits of employee files and immigration records.

Administrative Support

Prepare letters, employer forms, supporting documentation, and government submissions as directed.
Coordinate signatures and approvals from leadership.
Manage correspondence with employees, immigration providers, and government agencies.
Support process improvements and documentation standardization initiatives.

Experience

What We're Looking For

2 years of experience in HR administration and/or Immigration administration
Experience supporting the Provincial Nominee Program, Atlantic Immigration Program, Temporary Foreign Worker Program (TFWP)
Knowledge of Canadian immigration processes and employer obligations.

Skills

What You Bring

Exceptional organizational and document management skills.
Strong attention to detail and accuracy.
Ability to manage multiple files and competing deadlines.
Strong verbal and written communication skills.
Analytical mindset with strong tracking and follow-up skills.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply on LinkedIn About employer

More about this job

Responsibilities

Coordinate immigration cases by collecting and maintaining documentation, tracking deadlines and renewals, monitoring compliance, and keeping accurate employee records. Support employees, managers, HR, immigration providers, and government agencies through communications, reporting, administrative submissions, and process improvements.

Requirements

Requires at least two years of experience in HR administration and/or immigration administration, including experience supporting the Provincial Nominee Program, Atlantic Immigration Program, or Temporary Foreign Worker Program. Candidates should know Canadian immigration processes and employer obligations and demonstrate strong organization, accuracy, communication, analytical, tracking, and follow-up skills.

Skills

Immigration Case Coordination
Document Management
Compliance Monitoring
Canadian Immigration Processes
Work Permit Administration
Visa Administration
Case Tracking
Recordkeeping
Reporting
HRIS Data Management
File Auditing
Employee Communications
Deadline Management
Attention to Detail
Process Improvement
Stakeholder Coordination

Visa sponsorship

Not detected in the job text

Keywords

Immigration Administration
Human Resources Administration
Canadian Immigration
Work Permits
Visas
Passports
Provincial Nominee Program
Atlantic Immigration Program
Temporary Foreign Worker Program
Employer Obligations
Immigration Documentation
Compliance Monitoring
Renewal Tracking
Case Coordination
Electronic Records
HRIS
Compliance Reporting
File Audits
Government Submissions
Employee Communications
Immigration Providers
Document Standardization
Service-Level Timelines

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