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Added 7 mins ago
Technical Coordinator, Parking Services
City of Mississauga
Mississauga, ON
Completion of a university degree or college diploma in Information Technology, Computer Science, Business Administration, Data Analytics, Information Systems, Business Technology…
Added 7 mins ago
MN
Project Manager (Water Wastewater)
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- Full-time
The project manager will be overseeing the the delivery of a water wastewater project in Toronto within the major projects team and will be managing budgets, schedules, and resources to…
Added 7 mins ago
Customer Service Specialist
Univar Solutions
Edmonton, AB
Reporting to the CS Manager, the Customer Service Specialist is responsible for handling activities including order taking, processing orders from beginning to end, providing a single point…
Added 7 mins ago
AN
Addictions Worker - Full-time
A New Tomorrow Treatment Solutions Ltd.
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- Full-time
Reporting to the Lead Addictions Worker & Manager of Support Services, the Addictions Worker is responsible for engaging in therapeutic practices within their scope of practice. The…
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Building Operator
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Complete preventive/demand maintenance tasks on HVAC, plumbing mechanical and life safety systems; input data histories into Computerized Maintenance Management System
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Sales Development Representative - Oshawa
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Collaborate with the internal team and the Sales Manager on various projects aimed at optimizing sales and standing out from the competition.
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Inbound Sales Development Representative - Hospitality
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Work with the Hospitality Sales Manager to develop new strategies to grow sales pipeline, and consistently meet monthly, and quarterly goals;
Added 7 mins ago
C
Senior Municipal Project Manager
CIMA+
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- $128,160 to $176,220 CAD / year
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Added 7 mins ago
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Added 7 mins ago
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Patient Care Specialist-4
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Mississauga, ON
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Added 7 mins ago
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(CAN) Team Leader, Transportation (Contract - 14 Months Maternity Coverage) Mon-Fri 1:00am to 9:30am
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- Full-time
…freight. This position needs to work closely with the site General Manager, stores, and the national inbound…
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Senior Planner - Development
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- $109,090.8 to $127,600.2 CAD / year
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Executive Director Science and Innovation
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- Full-time
Further information about the role and the expected leadership behaviours can be found in the attached Job Description Form. Assessment of leadership behaviours may be included in the…
Added 7 mins ago
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(CAN) Pharmacy Assistant
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Reporting to the Manager IT Product Delivery, this position is responsible to Design, build, and maintain automated UI and API test suites (using Java/C#/JavaScript/Python,…
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Added 7 mins ago
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Added 7 mins ago
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Added 7 mins ago
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Added 7 mins ago
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Added 7 mins ago
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Added 7 mins ago
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Armour Transportation Systems

Immigration Coordinator

Moncton, NB, Canada

Salary: $50,000 - $65,000 · Full-time

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Job details

Pay: Salary: $50,000 - $65,000
Job type: Full-time
Apply by: Dec 2, 2026
Experience: 2 years of experience in HR administration and/or Immigration administration
Posting language: English
Posted: Nov 1, 2026

Original job description

Description

Join the Seaboard Armour Transportation & Logistics Team Today!

Position Overview: The Immigration Coordinator provides administrative support for the organization's employees on temporary work permits. This role works directly with HR, managers and employees to ensure work permit, visa, and immigration-related processes are completed accurately, on time, and in compliance with applicable legislation to maintain eligibility to work status.

This position does not provide immigration legal advice and is not required to hold RCIC designation. The focus is on documentation management, case coordination, compliance monitoring, reporting, employee communications, and process administration.

Location: Moncton, NB

Schedule: Monday - Friday | 8:00am - 5:00pm

Salary: $50,000 - $65,000

Type: In-office

Key Responsibilities

Immigration Case Coordination

Collect, organize, review, and maintain immigration documentation and supporting records.
Track case progress and ensure required documentation is received within established timelines.
Maintain accurate case files and electronic records.

Compliance & Legislative Monitoring

Monitor work permit, visa, passport, and immigration document expiry dates.
Maintain immigration tracking systems and generate compliance reports.
Escalate compliance risks and upcoming renewals to HR leadership.

Employee & Manager Support

Serve as a primary point of contact for employees and managers regarding immigration process questions and status updates.
Prepare employee communications regarding application requirements, timelines, and documentation requests.
Provide guidance on internal immigration processes while referring legal questions to HR leadership

Data Management & Reporting

Maintain immigration spreadsheets and HRIS records.
Prepare regular reports on:
- Active immigration cases
- Upcoming renewals
- Compliance risks
- Work permit expiries
- Program metrics and service-level timelines
Conduct audits of employee files and immigration records.

Administrative Support

Prepare letters, employer forms, supporting documentation, and government submissions as directed.
Coordinate signatures and approvals from leadership.
Manage correspondence with employees, immigration providers, and government agencies.
Support process improvements and documentation standardization initiatives.

Experience

What We're Looking For

2 years of experience in HR administration and/or Immigration administration
Experience supporting the Provincial Nominee Program, Atlantic Immigration Program, Temporary Foreign Worker Program (TFWP)
Knowledge of Canadian immigration processes and employer obligations.

Skills

What You Bring

Exceptional organizational and document management skills.
Strong attention to detail and accuracy.
Ability to manage multiple files and competing deadlines.
Strong verbal and written communication skills.
Analytical mindset with strong tracking and follow-up skills.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply About employer

More about this job

Responsibilities

Coordinate immigration cases by collecting and maintaining documentation, tracking progress and deadlines, and monitoring work permit, visa, passport, and immigration document expiries. Support employees and managers, maintain records and reports, prepare administrative submissions, and escalate compliance risks to HR leadership.

Requirements

Requires at least two years of experience in HR administration and/or immigration administration, including experience supporting the Provincial Nominee Program, Atlantic Immigration Program, or Temporary Foreign Worker Program. Candidates should know Canadian immigration processes and employer obligations and have strong organizational, communication, document management, accuracy, and follow-up skills.

Skills

Immigration Case Coordination
Document Management
Compliance Monitoring
Canadian Immigration Processes
Work Permit Administration
Visa Administration
Recordkeeping
Reporting
Employee Communication
Attention To Detail
Organization
Deadline Management
Tracking And Follow-Up
Data Management
HRIS Records
Process Improvement

Visa sponsorship

Not detected in the job text

Keywords

Immigration Administration
Canadian Immigration
Work Permits
Visas
Passports
Provincial Nominee Program
Atlantic Immigration Program
Temporary Foreign Worker Program
Employer Obligations
Immigration Documentation
Case Coordination
Compliance Monitoring
Expiry Tracking
Compliance Reporting
HR Administration
HRIS
Electronic Records
Employee Communications
Government Submissions
File Audits
Process Standardization
Service-Level Timelines

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