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Arrow Transportation Systems Inc.

Senior Administrator

1800 Mission Flats Road, Kamloops, BC, V2C 1A9, Canada

Compensation: $60,000-$70,000 · Full-time

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Job details

Pay: Compensation: $60,000-$70,000
Job type: Full-time
Apply by: Oct 5, 2027
Experience: Grade 12 and progressive experience 4-6 years, or post-secondary certificate or diploma program and basic experience 1-3 years
Posting language: English
Posted: Oct 5, 2026

Original job description

We Offer

Location: Kamloops, BC (this is an in-office position)
Job Status: Full Time Permanent
Compensation: $60,000-$70,000
Retirement Savings: Pension matching program of 4%
Benefits: Full extended medical benefits for you and your dependents/family - includes dental, pharmaceutical, paramedical, vision care, life insurance, disability insurance, health spending account and more
Schedule: Monday-Friday, 8:00am - 4:30pm
Scholarship Program: Access to post secondary scholarships for eligible family members
The stability of a 100+ year old company and the spirit of an innovative and entrepreneurial organization
We promote from within! A career with a growing company.

As advocates of equal opportunity, we welcome applications from individuals of all backgrounds. We firmly believe that diversity fosters innovation and contributes to the success of Portland Canal Transportation Limited Partnership.

Overview

In Business since 1919 and still growing, Arrow is a leader in bulk commodity hauling, reload operations, freight management, logistics, consulting, and technology with operations throughout Canada and the U.S.

We are looking for a Senior Administrator to join our Portable Wood Processing South team and become part of our Arrow family in Kamloops, BC.

Reporting to and working closely with the Division Manager, the Senior Administrator’s principal role is to update, create, review, audit, analyze and optimize all financial processes, documentation and reporting of revenue and payable streams for the Division. The Senior Administrator also ensures that all information is reported accurately and appropriately in Arrow and Customer systems as it relates to all activities in the Division. This role ensures processes are followed, and items completed in Arrow’s various software applications on an ongoing basis and as per accounting cycle deadlines. The Senior Administrator may also be responsible for reception, office management, and general office duties.

Responsibilities

Ensure all information pertaining to Revenue is accurately created in appropriate software, is regularly updated and reviewed for accuracy and is regularly audited and reconciled
Ensure all information pertaining to Payables are audited and reflected accurately
Perform comprehensive reconciliations of accounts including insurance claims, pension, health & welfare, lease operator advancements and holdbacks, Union dues, and stumpage
In conjunction with the Division Manager, ensure that documented Incident claims are entered into appropriate software and managed
Code, total, batch, enter, verify, and reconcile transactions such as accounts payable, receivable, payroll, purchase orders, invoices, and petty cash transactions in the appropriate computer systems
Calculate, prepare and issue documents related to accounts such as bills, invoices, inventory reports, account statements, lease operator statements, and other financial statements using computerized and manual systems
Prepare analysis and/or reports as required by division, internal and/or external customers
Ensure all HR/Hiring and related paperwork is completed and filed appropriately whether internally or with 3rd parties (i.e. required Teamsters paperwork where applicable)
Ensure all files are organized and maintained, and all office processes are streamlined for most efficient and effective operation
Order office supplies, service office equipment and arrange for servicing
Provide internal and external Customer Service excellence
Perform clerical duties such as word processing, maintaining filing and record systems, emailing, and photocopying
Process incoming and outgoing mail
Respond to telephone, in person or electronic enquiries or forward to appropriate person
Provide general information to clients and the public
May be asked to get involved in operations administration and lower-level operating duties when required by the Manager
Ensure full compliance with safety policies and procedures. When applicable, identify hazards and bring potential safety compliance gaps to the attention of Senior Management
Comply with all rules and regulations, protocols, and established metrics
Other duties as assigned by the Manager

The following are specific to Trucking Divisions:

Ensure all information pertaining to payables including lease operator statements, TMT information, and regular Teamsters payments are audited and reflected accurately
Responsible for fuel card allocation and timely tracking of fuel usage
Quarterly WCB tracking for lease operators
Accurate tracking of truck utilization

The following are specific to Forestry Divisions:

Ensure that all load tickets from the scales are accurately reflected in the respective system and balanced regularly with the suppliers
Ensure all information pertaining to payables, including semi-monthly log and/or hog supply payments, are audited and reflected accurately
Responsible for fuel card allocation and timely tracking of fuel usage
Accurate tracking of projects/shipments pertaining to FES
Accurate tracking and reporting of all stumpage transactions & balancing of MOF accounts
PEFC documentation tracking, preparation, and participation in annual audits and certification process

You Possess

Grade 12 and progressive experience 4-6 years, or post-secondary certificate or diploma program and basic experience 1-3 years
Full accounting cycle experience including accounts payable, accounts receivable, payroll, month-end and year-end processes
Understanding forestry terminology and processes with governing bodies such as PEFC and MOF
Excellent alphanumeric keyboarding skills
Proficient in Microsoft Excel and ability to quickly learn new computer applications, i.e., Arrow custom applications, Office 365, etc.
Strong concern for the accuracy and quality of work
Exceptional Internal and external customer service skills
Problem solving ability and proven initiative
Strong safety mindset
Needs to be responsible, accountable and dependable
Demonstrates strong communication skills both verbally and written
Strong work ethic and positive team attitude
Highly flexible, with solid interpersonal skills that allow one to work effectively in a diverse working environment
Ethics and Integrity
Organizational skills and keen attention to detail
Professional appearance/demeanor, whether in person, via email or on the telephone
Embody Arrow's core values: Safety, Quality, Integrity, Responsibility, Teamwork and Fun!

#IND

Arrow has been recognized as a Top Fleet Employer of Distinction, a SmartWay Transport Partner, a BCTA Clean Carrier, a BC Hydro Clean Energy Champion and as a Carrier of Excellence in Women's Leadership.

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More about this job

Responsibilities

The Senior Administrator is responsible for managing financial processes, including accounts payable, receivable, and payroll, while ensuring accurate reporting and documentation. They also provide office management support, handle HR paperwork, and maintain compliance with safety and operational protocols.

Requirements

Candidates should have a Grade 12 diploma with 4-6 years of experience or a post-secondary certificate with 1-3 years of experience. Proficiency in full-cycle accounting, Microsoft Excel, and strong organizational skills are required.

Skills

Accounting cycle
Accounts payable
Accounts receivable
Payroll
Financial reporting
Reconciliation
Microsoft Excel
Office management
Customer service
Data entry
Record keeping
Communication
Problem solving
Safety compliance
Attention to detail
Time management

Benefits

Pension matching program
Extended medical benefits
Dental care
Pharmaceutical coverage
Paramedical services
Vision care
Life insurance
Disability insurance
Health spending account
Scholarship program

Visa sponsorship

Not detected in the job text

Keywords

Accounting
Accounts Payable
Accounts Receivable
Payroll
Financial Reporting
Reconciliation
Logistics
Forestry
PEFC
MOF
Microsoft Excel
Office 365
Teamsters
WCB
Invoicing
Inventory Management
Safety Compliance
Administrative Support
Bulk Commodity Hauling
Freight Management

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