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Arrow Transportation Systems Inc.

Senior Administrator

2500 Tachie Road, Fort St. James, BC, V0J 1P0, Canada

Compensation: $65,000-$75,000 · Full-time

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Job details

Pay: Compensation: $65,000-$75,000
Job type: Full-time
Apply by: Nov 4, 2027
Experience: Grade 12 and progressive experience 4-6 years, or post-secondary certificate or diploma program and basic experience 1-3 years
Posting language: English
Posted: Nov 4, 2026

Original job description

We Offer

Location: Fort St. James, BC
- This position offers flexibility for a hybrid work arrangement within established parameters but is not eligible for fully remote work
Job Status: Full Time Permanent
Compensation: $65,000-$75,000
- The salary range posted for this position includes a 15% Northern Premium applicable to this location.
Retirement Savings: Pension matching program of 4%
Benefits: Employer-paid benefits package, including dental, prescription drugs, paramedical services, life insurance, short- and long-term disability coverage, and more.
Schedule: Monday-Friday, 8:00am - 4:30pm

As advocates of equal opportunity, we welcome applications from individuals of all backgrounds.

Overview

In Business since 1919 and still growing, Arrow is a leader in bulk commodity hauling, reload operations, freight management, logistics, consulting, and technology with operations throughout Canada and the U.S.

We are looking for a Senior Administrator to join our Portable Wood Processing North team and become part of our Arrow family in Fort St. James, BC.

Reporting to and working closely with the Division Manager, the Senior Administrator’s principal role is to update, create, review, audit, analyze and optimize all financial processes, documentation and reporting of revenue and payable streams for the Division. The Senior Administrator also ensures that all information is reported accurately and appropriately in Arrow and Customer systems as it relates to all activities in the Division. This role ensures processes are followed, and items completed in Arrow’s various software applications on an ongoing basis and as per accounting cycle deadlines. The Senior Administrator may also be responsible for reception, office management, and general office duties.

Responsibilities

Ensure all information pertaining to Revenue is accurately created in appropriate software, is regularly updated and reviewed for accuracy and is regularly audited and reconciled
Ensure all information pertaining to Payables are audited and reflected accurately
Perform comprehensive reconciliations of accounts including insurance claims, pension, health & welfare, lease operator advancements and holdbacks, Union dues, and stumpage
In conjunction with the Division Manager, ensure that documented Incident claims are entered into appropriate software and managed
Code, total, batch, enter, verify, and reconcile transactions such as accounts payable, receivable, payroll, purchase orders, invoices, and petty cash transactions in the appropriate computer systems
Calculate, prepare and issue documents related to accounts such as bills, invoices, inventory reports, account statements, lease operator statements, and other financial statements using computerized and manual systems
Prepare analysis and/or reports as required by division, internal and/or external customers
Ensure all HR/Hiring and related paperwork is completed and filed appropriately whether internally or with 3rd parties (i.e. required Teamsters paperwork where applicable)
Ensure all files are organized and maintained, and all office processes are streamlined for most efficient and effective operation
Order office supplies, service office equipment and arrange for servicing
Provide internal and external Customer Service excellence
Perform clerical duties such as word processing, maintaining filing and record systems, emailing, and photocopying
Process incoming and outgoing mail
Respond to telephone, in person or electronic enquiries or forward to appropriate person
Provide general information to clients and the public
May be asked to get involved in operations administration and lower-level operating duties when required by the Manager
Ensure full compliance with safety policies and procedures. When applicable, identify hazards and bring potential safety compliance gaps to the attention of Senior Management
Comply with all rules and regulations, protocols, and established metrics
Other duties as assigned by the Manager

The following are specific to Trucking Divisions:

Ensure all information pertaining to payables including lease operator statements, TMT information, and regular Teamsters payments are audited and reflected accurately
Responsible for fuel card allocation and timely tracking of fuel usage
Quarterly WCB tracking for lease operators
Accurate tracking of truck utilization

The following are specific to Forestry Divisions:

Ensure that all load tickets from the scales are accurately reflected in the respective system and balanced regularly with the suppliers
Ensure all information pertaining to payables, including semi-monthly log and/or hog supply payments, are audited and reflected accurately
Responsible for fuel card allocation and timely tracking of fuel usage
Accurate tracking of projects/shipments pertaining to FES
Accurate tracking and reporting of all stumpage transactions & balancing of MOF accounts
PEFC documentation tracking, preparation, and participation in annual audits and certification process

You Possess

Grade 12 and progressive experience 4-6 years, or post-secondary certificate or diploma program and basic experience 1-3 years
Full accounting cycle experience including accounts payable, accounts receivable, payroll, month-end and year-end processes
Understanding forestry terminology and processes with governing bodies such as PEFC and MOF
Excellent alphanumeric keyboarding skills
Proficient in Microsoft Excel and ability to quickly learn new computer applications, i.e., Arrow custom applications, Office 365, etc.
Strong concern for the accuracy and quality of work
Exceptional Internal and external customer service skills
Problem solving ability and proven initiative
Strong safety mindset
Needs to be responsible, accountable and dependable
Demonstrates strong communication skills both verbally and written
Strong work ethic and positive team attitude
Highly flexible, with solid interpersonal skills that allow one to work effectively in a diverse working environment
Ethics and Integrity
Organizational skills and keen attention to detail
Professional appearance/demeanor, whether in person, via email or on the telephone
Embody Arrow's core values: Safety, Quality, Integrity, Responsibility, Teamwork and Fun!

#IND

Arrow has been recognized as a Top Fleet Employer of Distinction, a SmartWay Transport Partner, a BCTA Clean Carrier, a BC Hydro Clean Energy Champion and as a Carrier of Excellence in Women's Leadership.

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More about this job

Responsibilities

Maintain, audit, reconcile, and optimize the division’s revenue, payable, payroll, and other financial records and reporting in Arrow and customer systems. Support office and HR administration, customer service, safety compliance, and forestry-specific tracking and documentation, including load tickets, stumpage, fuel usage, and PEFC audits.

Requirements

Candidates need Grade 12 with 4–6 years of progressive experience, or a post-secondary certificate or diploma with 1–3 years of basic experience, plus full accounting-cycle experience. They should understand forestry terminology and processes, be proficient in Microsoft Excel, learn new applications quickly, and demonstrate accuracy, customer service, communication, organization, initiative, and a strong safety mindset.

Skills

Full-Cycle Accounting
Accounts Payable
Accounts Receivable
Payroll
Account Reconciliation
Financial Reporting
Microsoft Excel
Data Accuracy
Customer Service
Problem Solving
Written and Verbal Communication
Office Administration
Organization
Attention to Detail
Safety Compliance
Forestry Administration

Benefits

Pension Matching Program
Employer-Paid Benefits
Dental Insurance
Prescription Drug Coverage
Paramedical Services
Life Insurance
Short-Term Disability Coverage
Long-Term Disability Coverage

Visa sponsorship

Not detected in the job text

Keywords

Accounts Payable
Accounts Receivable
Payroll
Full Accounting Cycle
Month-End Processes
Year-End Processes
Financial Reconciliation
Financial Reporting
Microsoft Excel
Office 365
Arrow Custom Applications
Forestry
PEFC
Ministry of Forests
Stumpage
Load Tickets
Fuel Card Allocation
Truck Utilization
Lease Operator Statements
Teamsters Payments
WCB Tracking
Incident Claims
Human Resources Paperwork
Office Management
Safety Compliance
Customer Service
Accounts Statements
Purchase Orders
Inventory Reports

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