Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Sep 30, 2026

Hiring at a glance

View jobs

Open jobs: 4,482
Employers: 2,062

Advertised starting pay

Average starting payCAD / year: $72,246Across 305 listings
Average starting payCAD / hour: $26.82Across 152 listings
Average starting payCAD / month: $4,960Across 16 listings
Average starting payUSD / year: $88,033Across 15 listings
Average starting payUSD / hour: $18.49Across 12 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%48 listings
Hybrid: 16%713 listings
On-site: 82%3,693 listings

Not specified: 1% (28 listings)

Employers hiring include Canada Post - Postes Canada (280), HealthCareersInSask.ca (64), Chartwell (49).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 6 days ago
Medical Office Assistant
Interior Health Authority
Kelowna, BC
Full-time
…Urgent and Primary Care Centre is looking for a Casual Medical Office Assistant to join our dedicated team and help deliver exceptional care to patients across the…
Added 6 days ago
Kettle Office Assistant
The Salvation Army in Canada
Calgary, AB
Full-time
Added 6 days ago
Regulatory Affairs Specialist-Contract
Natus Medical Incorporated
Oakville, ON
Contract
Added 6 days ago
Administrative Assistant
AtkinsRéalis
Trail, BC
Part-time
Oversee office access processes, security procedures, and access card management.
Added 6 days ago
Supply Chain Manager Products Refining
Shell
Scotford, AB
Full-time
Added 6 days ago
School Assistant Administrative Secretary; Half-time (#049-OA)
Pembina Trails School Division
Winnipeg, MB
Part-time
Added 6 days ago
Office Administrator, Trucking
Source Energy
AB · Northern Sunrise County, AB
Full-time
The Office Administrator, Trucking assists in the daily operations of the trucking organization, ensuring compliance with transportation regulations. Additionally, this role works very…
Added 6 days ago
[$500 SIGN-ON BONUS] Certified Level II Dental Assistant/Records Technician - Stratford Orthodontics
Corus Orthodontists
Stratford, ON
$25 to $30 CAD / hour
Full-time
Added 6 days ago
Receptionist
Primacorp Ventures Inc
Winnipeg, MB
Added 6 days ago
Kettle Office Assistant
The Salvation Army Canada and Bermuda Territory
Calgary, AB
Full-time
Added 6 days ago
Records Clerk
Town of LaSalle, Ontario
Lasalle, ON
Full-time
Added 6 days ago
Procurement specialist
Aversan Inc.
Montreal, QC
$90,000 to $105,000 CAD / year
Full-time
Added 6 days ago
Office Administrative Assistant
HealthCareersInSask.ca
Yorkton, SK
Full-time
Added 6 days ago
Reception & Office Assistant
HealthCareersInSask.ca
Swift Current, SK
Full-time
Department: Community Health Services Administration
Added 6 days ago
Office Administrative Assistant
HealthCareersInSask.ca
Shaunavon, SK
Part-time
Department: Community Health Services Administration
Added 6 days ago
Executive Assistant IV
TD
Toronto, ON
Full-time
Added 6 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Elkhorn, MB
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 6 days ago
Sourcing Specialist
Groupe Dynamite, Inc Garage
Mont-Royal, QC · Ville Mont-Royal, Quebec
Full-time
Added 6 days ago
Receptionist (Go Dodge Surrey)
Go Auto
Surrey, BC
Other
Added 6 days ago
Partner Administrative Assistant
KPMG
Vancouver, BC
Full-time
The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high qua
Added 6 days ago
Administrative Assistant, Terminal Maintenance
BC Ferries
Delta, BC
Other
Added 6 days ago
Office Administrator
Armco
Montreal, QC
Full-time
We are currently looking for a bilingual Office Administrator to join our Armco team. The Office Administrator supports the efficient day-to-day operation of the Armco office. This role…
Added 6 days ago
Office Manager
Midland Transport
Concord, ON
Full-time
Midland Transport is currently seeking an Office Manager in Concord, ON. The Office Manager will oversee the administrative needs of the Terminal ensuring all other departments are…
Added 6 days ago
Creative Retail Sourcing Specialist
Sheridan College
Oakville, ON
Full-time
Added 6 days ago
Executive Assistant
Moment Energy
Surrey, BC

Arrow Workforce Solutions

Timesheet & Administrative Coordinator

Vaughan, ON, Canada

Pay: Pay Rate: $20/hour
Job type: Full-time
Apply by: Oct 23, 2026
Posting language: English
Posted: Sep 23, 2026

Apply About employer

Applications open in a new tab.

Original job description

Timesheet & Administrative Coordinator

Location: Vaughan, ON

Address: Vaughan, ON L4L 9P1

Employment Type: Temporary to Permanent

Schedule: Sunday – Thursday, 10:00 AM – 7:30 PM

Pay Rate: $20/hour

Department: Operations / Payroll Support

Reports To: Operations Manager / Director of Operations

Position Overview

We are seeking a detail-oriented and organized Timesheet & Administrative Coordinator to support our operations and payroll processes.

The primary responsibility of this role is to review employee timesheets and accurately enter hours and related information into Excel-based tracking files. The ideal candidate will be comfortable handling a high volume of data, have strong attention to detail, and be proficient in Microsoft Excel.

Accuracy, organization, confidentiality, and the ability to meet weekly payroll deadlines are critical to success in this position.

Key Responsibilities

Review manual, paper, scanned, and emailed employee timesheets for completeness and accuracy.
Enter regular hours, overtime hours, breaks, and other applicable information into Excel timesheet trackers.
Verify employee names, employee IDs, work locations, dates, hours, and other required information before entering data.
Identify missing, incomplete, duplicate, or inconsistent timesheet information and follow up with the appropriate team members for clarification.
Cross-check entered information against original timesheets to ensure accuracy.
Maintain organized electronic records of timesheets and supporting documentation.
Update and maintain Excel spreadsheets used for payroll and operational reporting.
Ensure all timesheet information is completed accurately within established payroll deadlines.
Assist with identifying and correcting timesheet discrepancies before payroll processing.
Maintain confidentiality of employee, payroll, and client information.
Provide general administrative and data-entry support to the Operations and Payroll teams as required.
Follow established processes and procedures to ensure consistent and accurate payroll support.

Qualifications & Skills

Previous experience in administration, data entry, payroll support, staffing, or a similar role is preferred.
Good working knowledge of Microsoft Excel.
Strong data-entry skills with a high level of accuracy.
Excellent attention to detail and ability to identify discrepancies.
Ability to work with repetitive and high-volume data while maintaining accuracy.
Strong organizational and time-management skills.
Ability to prioritize tasks and meet strict weekly payroll deadlines.
Good written and verbal communication skills.
Ability to work independently and follow established processes.
Strong sense of confidentiality when handling employee and payroll information.

Required Excel Skills

Candidates should be comfortable with:

Entering and organizing large amounts of data.
Sorting and filtering information.
Using basic formulas such as SUM.
Formatting spreadsheets.
Copying and validating data.
Identifying duplicate, missing, or inconsistent information.
Working across multiple worksheets and Excel files.

Apply About employer

More about this job

Responsibilities

Review employee timesheets and accurately enter and verify hours and related information in Excel trackers, following up on missing or inconsistent data. Maintain organized and confidential records, support payroll and operations administration, and complete work within weekly payroll deadlines.

Requirements

Previous experience in administration, data entry, payroll support, staffing, or a similar role is preferred, along with working knowledge of Microsoft Excel. Candidates should have strong accuracy, attention to detail, organization, communication, confidentiality, and time-management skills, and be able to handle high-volume data and meet strict deadlines.

Skills

Microsoft Excel
Data Entry
Timesheet Review
Payroll Support
Data Accuracy
Attention to Detail
Data Validation
Discrepancy Resolution
Recordkeeping
Confidentiality
Organization
Time Management
Deadline Management
Written Communication
Verbal Communication
Administrative Support

Visa sponsorship

Not detected in the job text

Keywords

Timesheets
Payroll Support
Operations
Microsoft Excel
Data Entry
Excel Trackers
Payroll Processing
Regular Hours
Overtime
Breaks
Employee IDs
Timesheet Discrepancies
Data Validation
Sorting
Filtering
SUM Formulas
Spreadsheet Formatting
Duplicate Detection
Electronic Records
Confidential Information
Administrative Support
Weekly Payroll Deadlines

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