Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 10, 2026

Hiring at a glance

View jobs

Open jobs: 5,056
Employers: 2,626

Advertised starting pay

Average starting payCAD / hour: $30.75Across 639 listings
Average starting payCAD / year: $72,687Across 392 listings
Average starting payUSD / year: $68,882Across 14 listings
Average starting payCAD / month: $4,999Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%50 listings
Hybrid: 14%685 listings
On-site: 85%4,283 listings

Not specified: 1% (38 listings)

Employers hiring include Canada Post - Postes Canada (263), HealthCareersInSask.ca (63), Chartwell (50).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 4 days ago
CC
Assistant Corporate Secretary
Canadian Commercial Corporation
Ottawa, ON
- $100,589 to $134,487 CAD / year
- Full-time
Added 4 days ago
C
Change Management Analyst
CGI
Toronto, ON
- Full-time
Added 4 days ago
L&
Print Music Sales/Office Assistant
Long & McQuade Musical Instruments
Vancouver, BC
- Full-time
Added 4 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Porcupine Plain, SK
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused
Added 4 days ago
Sr Strategic Supply Chain Manager, Canada Softlines, Canada Retail Softlines
Amazon
Toronto, ON
Added 4 days ago
PM
Administrative Secretary 2
Prairie Mountain Health
Brandon, MB
- Full-time
Certificate in Business Office Administration course or equivalent education
Added 4 days ago
MD
procurement manager
MS DRYWALL LIMITED
Delta, BC
- Full-time
Added 4 days ago
H
Administrative Assistant
Ha-Shilth-Sa
Port Alberni, BC
- Full-time
Added 4 days ago
RU
Office Clerk (3 month contract)
Ricoh USA, Inc.
Toronto, ON
- Full-time
Sorting and distribution of mail and office supplies, including interoffice, couriers and overnight mail
Added 4 days ago
VS
Operations Supervisor-Bayshore Shopping Centre
Victoria’s Secret & Co.
Ottawa, ON · Nepean, ON
- Full-time
Added 4 days ago
R
Procurement Manager - Corporate Services
Roche
Mississauga, ON · Canada Pharma Campus
- Full-time
Added 4 days ago
R
Administrative Assistant
Resilience
Mississauga, ON · CAN - ON - Mississauga - Meadowpine Blvd
- Full-time
Added 4 days ago
AS
ASD-S - Casual School Administrative Assistant - Hampton Education Centre
Anglophone School District
Hampton, NB
- Part-time
Reporting to the Principal or designate, the Casual Administrative Assistant supports the daily operation of the school office and performs a wide range of clerical, secretarial, and…
Added 4 days ago
AS
ASD-S - Casual School Administrative Assistant - Saint John Education Centre
Anglophone School District
Saint John, NB
- Part-time
Reporting to the Principal or designate, the Casual Administrative Assistant supports the daily operation of the school office and performs a wide range of clerical, secretarial, and…
Added 4 days ago
FC
Operations Supervisor-1
FedEx Canada
Truro, NS
- Part-time
Added 4 days ago
AT
administrative officer
Ancor Transport Ltd
Surrey, BC
- Full-time
Added 4 days ago
NZ
Office Manager and Consular Adviser, Vancouver
New Zealand Trade and Enterprise
Vancouver, BC
- Full-time
NZTE operates a hybrid work environment. This role requires a regular (3-4 days per week) in-office presence to support the team, consular services, and the day-to-day operations of the…
Added 4 days ago
PH
Administrative Assistant 2
Provincial Health Services Authority
Vancouver, BC
- Full-time
Added 4 days ago
NZ
Office Manager and Consular Adviser, Vancouver
New Zealand Trade and Enterprise
Vancouver, BC
- Full-time
NZTE operates a hybrid work environment. This role requires a regular (3-4 days per week) in-office presence to support the team, consular services, and the day-to-day operations of the…
Added 4 days ago
S
Receptionist (Maternity Leave Replacement)
Stingray
Montreal, QC
- Full-time
Are you a positive, organized, and professional individual who thrives on being the central hub of a dynamic office? Stingray is a passionate team dedicated to music and technology, and we…
Added 4 days ago
S
Cashier/Administrative Clerk
Save-On-Foods
Airdrie, AB
- Part-time
Added 4 days ago
RB
Product Management Analyst
Royal Bank of Canada
Halifax, NS
- Full-time
As part of the Product Management Team within the Chief Data Office (CDO), we're seeking someone to help support data and business analytics activities, as well as the development of data…
Added 4 days ago
SR
Administrative Assistant
Saskatchewan Research Council (SRC)
Saskatoon, SK
- Full-time
Added 4 days ago
SN
Office Coordinator - Long Term Care
S&R Nursing Homes
Windsor, ON
- Full-time
Support our Home in the Office Coordinator role where you keep daily life running smoothly, from warm phone greetings to billing and admission contracts.
Added 4 days ago
CO
Administrative Assistant I (ID: 56182)
City of Edmonton
Edmonton, AB
- Full-time

Arrow Workforce Solutions

Timesheet & Administrative Coordinator

Vaughan, ON, Canada

Pay Rate: $20/hour · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Pay Rate: $20/hour
Job type: Full-time
Apply by: Oct 23, 2026
Posting language: English
Posted: Sep 23, 2026

Original job description

Timesheet & Administrative Coordinator

Location: Vaughan, ON

Address: Vaughan, ON L4L 9P1

Employment Type: Temporary to Permanent

Schedule: Sunday – Thursday, 10:00 AM – 7:30 PM

Pay Rate: $20/hour

Department: Operations / Payroll Support

Reports To: Operations Manager / Director of Operations

Position Overview

We are seeking a detail-oriented and organized Timesheet & Administrative Coordinator to support our operations and payroll processes.

The primary responsibility of this role is to review employee timesheets and accurately enter hours and related information into Excel-based tracking files. The ideal candidate will be comfortable handling a high volume of data, have strong attention to detail, and be proficient in Microsoft Excel.

Accuracy, organization, confidentiality, and the ability to meet weekly payroll deadlines are critical to success in this position.

Key Responsibilities

Review manual, paper, scanned, and emailed employee timesheets for completeness and accuracy.
Enter regular hours, overtime hours, breaks, and other applicable information into Excel timesheet trackers.
Verify employee names, employee IDs, work locations, dates, hours, and other required information before entering data.
Identify missing, incomplete, duplicate, or inconsistent timesheet information and follow up with the appropriate team members for clarification.
Cross-check entered information against original timesheets to ensure accuracy.
Maintain organized electronic records of timesheets and supporting documentation.
Update and maintain Excel spreadsheets used for payroll and operational reporting.
Ensure all timesheet information is completed accurately within established payroll deadlines.
Assist with identifying and correcting timesheet discrepancies before payroll processing.
Maintain confidentiality of employee, payroll, and client information.
Provide general administrative and data-entry support to the Operations and Payroll teams as required.
Follow established processes and procedures to ensure consistent and accurate payroll support.

Qualifications & Skills

Previous experience in administration, data entry, payroll support, staffing, or a similar role is preferred.
Good working knowledge of Microsoft Excel.
Strong data-entry skills with a high level of accuracy.
Excellent attention to detail and ability to identify discrepancies.
Ability to work with repetitive and high-volume data while maintaining accuracy.
Strong organizational and time-management skills.
Ability to prioritize tasks and meet strict weekly payroll deadlines.
Good written and verbal communication skills.
Ability to work independently and follow established processes.
Strong sense of confidentiality when handling employee and payroll information.

Required Excel Skills

Candidates should be comfortable with:

Entering and organizing large amounts of data.
Sorting and filtering information.
Using basic formulas such as SUM.
Formatting spreadsheets.
Copying and validating data.
Identifying duplicate, missing, or inconsistent information.
Working across multiple worksheets and Excel files.

Apply About employer

More about this job

Responsibilities

Review employee timesheets and accurately enter and verify hours and related information in Excel trackers, following up on missing or inconsistent data. Maintain organized and confidential records, support payroll and operations administration, and complete work within weekly payroll deadlines.

Requirements

Previous experience in administration, data entry, payroll support, staffing, or a similar role is preferred, along with working knowledge of Microsoft Excel. Candidates should have strong accuracy, attention to detail, organization, communication, confidentiality, and time-management skills, and be able to handle high-volume data and meet strict deadlines.

Skills

Microsoft Excel
Data Entry
Timesheet Review
Payroll Support
Data Accuracy
Attention to Detail
Data Validation
Discrepancy Resolution
Recordkeeping
Confidentiality
Organization
Time Management
Deadline Management
Written Communication
Verbal Communication
Administrative Support

Visa sponsorship

Not detected in the job text

Keywords

Timesheets
Payroll Support
Operations
Microsoft Excel
Data Entry
Excel Trackers
Payroll Processing
Regular Hours
Overtime
Breaks
Employee IDs
Timesheet Discrepancies
Data Validation
Sorting
Filtering
SUM Formulas
Spreadsheet Formatting
Duplicate Detection
Electronic Records
Confidential Information
Administrative Support
Weekly Payroll Deadlines

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