Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 9, 2026

Hiring at a glance

View jobs

Open jobs: 4,814
Employers: 2,370

Advertised starting pay

Average starting payCAD / hour: $29.08Across 402 listings
Average starting payCAD / year: $72,584Across 369 listings
Average starting payUSD / year: $68,882Across 14 listings
Average starting payCAD / month: $4,988Across 11 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%52 listings
Hybrid: 14%683 listings
On-site: 84%4,042 listings

Not specified: 1% (37 listings)

Employers hiring include Canada Post - Postes Canada (260), HealthCareersInSask.ca (64), Chartwell (50).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 13 days ago
WC
Health Records Clerk - Family Practice Health Centre
Women's College Hospital
Toronto, ON · Greater Toronto Area, Canada
- $25.37 to $28.46 CAD / hour
- Full-time
Added 13 days ago
IF
Executive Assistant, Distribution, GBRS
iA Financial Group (Industrial Alliance)
Quebec, QC
- Temporary
Are you passionate about administration and looking to contribute to the purpose of a company that strives to ensure its clients feel confident and secure about their future? As an…
Added 13 days ago
NI
Office Administrator and Bookkeeper
Nawkaw Inc.
Mississauga, ON
- Full-time
This position helps keep projects, schedules, work orders, documentation, reporting, customer communication, and office activities organized and moving forward. The role also performs…
Added 13 days ago
Operations Supervisor, Pipelines
FortisBC
Langley (District), BC · Surrey, BC · Langley, BC
Added 13 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Schumacher, ON
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a c
Added 13 days ago
SA
Office Administrative Assistant
Stelumar Advanced Manufacturing Inc.
Canada
- Full-time
Added 13 days ago
NF
Receptionist & Sales Support
Northbridge Financial
Mississauga, ON
- Full-time
Working within a fast-paced office, we need someone with exceptional communication and organizational skills to handle inbound calls, mail and visitors in the Burnaby office. Our Office…
Added 13 days ago
FC
Operations Supervisor
FedEx Canada
Rimouski, QC
- Part-time
Added 13 days ago
KP
Research Assistant - Competition ID: 4823
Kwantlen Polytechnic University
Richmond, BC
- Temporary
Added 13 days ago
Health Records Clerk - Family Practice Health Centre
Women's College Hospital
Toronto, ON
Added 13 days ago
Receptionist
VetStrategy / Daubigny
Toronto, ON
Added 13 days ago
Administrative Assistant
CBCL Limited
St. John's, NL
Our St. John’s office is looking for a proactive, digitally confident and people-focused Administrative Assistant to serve as the operational backbone of our office and municipal…
Added 13 days ago
M
Administrative Assistant, Consumer Insolvency
MNP
Kitchener, ON
- Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 13 days ago
Entry Level Field/Office Coordinator/Engineer- Eastern Canada District - 2026
Kiewit
Oakville, ON
Added 13 days ago
A
Receptionist
Aplin
Winnipeg, MB
- Full-time
…interacting with people, staying organized, and ensuring the office runs…
Added 13 days ago
2I
IT Business Analyst / Project Manager
2iSolutions Inc.
Regina, SK
- Contract
Added 13 days ago
EH
Administrative Assistant
Enterprise Holdings
Surrey, BC
- Full-time
Added 13 days ago
OT
Deputy Equipment Manager
Ontario Transit Group
Toronto, ON
- Full-time
Added 13 days ago
MI
Change Management Consultant
Maverin Inc.
Ottawa, ON
- Contract
Added 13 days ago
Intake & Administrative Coordinator
Partners Community Health
Mississauga, ON
Added 13 days ago
NF
Receptionist & Sales Support
Northbridge Financial Corporation
Mississauga, ON
- Full-time
Working within a fast-paced office, we need someone with exceptional communication and organizational skills to handle inbound calls, mail and visitors in the Burnaby office. Our Office…
Added 13 days ago
HH
Collision Centre Administrative Assistant
HSC Holdings Inc
Oakville, ON
- $18 to $20 CAD / hour
Added 13 days ago
C&
Receptionist
Cushman & Wakefield
Dartmouth, NS
- Full-time
Added 14 days ago
CA
Global Referentials Management Analyst
Crédit Agricole CIB
Montreal, QC
- Contract
Added 14 days ago
D&
Operations Supervisor
Day & Ross
Winnipeg, MB
- Full-time

Arrow Workforce Solutions

Timesheet & Administrative Coordinator

Vaughan, ON, Canada

Pay Rate: $20/hour · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Pay Rate: $20/hour
Job type: Full-time
Apply by: Oct 23, 2026
Posting language: English
Posted: Sep 23, 2026

Original job description

Timesheet & Administrative Coordinator

Location: Vaughan, ON

Address: Vaughan, ON L4L 9P1

Employment Type: Temporary to Permanent

Schedule: Sunday – Thursday, 10:00 AM – 7:30 PM

Pay Rate: $20/hour

Department: Operations / Payroll Support

Reports To: Operations Manager / Director of Operations

Position Overview

We are seeking a detail-oriented and organized Timesheet & Administrative Coordinator to support our operations and payroll processes.

The primary responsibility of this role is to review employee timesheets and accurately enter hours and related information into Excel-based tracking files. The ideal candidate will be comfortable handling a high volume of data, have strong attention to detail, and be proficient in Microsoft Excel.

Accuracy, organization, confidentiality, and the ability to meet weekly payroll deadlines are critical to success in this position.

Key Responsibilities

Review manual, paper, scanned, and emailed employee timesheets for completeness and accuracy.
Enter regular hours, overtime hours, breaks, and other applicable information into Excel timesheet trackers.
Verify employee names, employee IDs, work locations, dates, hours, and other required information before entering data.
Identify missing, incomplete, duplicate, or inconsistent timesheet information and follow up with the appropriate team members for clarification.
Cross-check entered information against original timesheets to ensure accuracy.
Maintain organized electronic records of timesheets and supporting documentation.
Update and maintain Excel spreadsheets used for payroll and operational reporting.
Ensure all timesheet information is completed accurately within established payroll deadlines.
Assist with identifying and correcting timesheet discrepancies before payroll processing.
Maintain confidentiality of employee, payroll, and client information.
Provide general administrative and data-entry support to the Operations and Payroll teams as required.
Follow established processes and procedures to ensure consistent and accurate payroll support.

Qualifications & Skills

Previous experience in administration, data entry, payroll support, staffing, or a similar role is preferred.
Good working knowledge of Microsoft Excel.
Strong data-entry skills with a high level of accuracy.
Excellent attention to detail and ability to identify discrepancies.
Ability to work with repetitive and high-volume data while maintaining accuracy.
Strong organizational and time-management skills.
Ability to prioritize tasks and meet strict weekly payroll deadlines.
Good written and verbal communication skills.
Ability to work independently and follow established processes.
Strong sense of confidentiality when handling employee and payroll information.

Required Excel Skills

Candidates should be comfortable with:

Entering and organizing large amounts of data.
Sorting and filtering information.
Using basic formulas such as SUM.
Formatting spreadsheets.
Copying and validating data.
Identifying duplicate, missing, or inconsistent information.
Working across multiple worksheets and Excel files.

Apply About employer

More about this job

Responsibilities

Review employee timesheets and accurately enter and verify hours and related information in Excel trackers, following up on missing or inconsistent data. Maintain organized and confidential records, support payroll and operations administration, and complete work within weekly payroll deadlines.

Requirements

Previous experience in administration, data entry, payroll support, staffing, or a similar role is preferred, along with working knowledge of Microsoft Excel. Candidates should have strong accuracy, attention to detail, organization, communication, confidentiality, and time-management skills, and be able to handle high-volume data and meet strict deadlines.

Skills

Microsoft Excel
Data Entry
Timesheet Review
Payroll Support
Data Accuracy
Attention to Detail
Data Validation
Discrepancy Resolution
Recordkeeping
Confidentiality
Organization
Time Management
Deadline Management
Written Communication
Verbal Communication
Administrative Support

Visa sponsorship

Not detected in the job text

Keywords

Timesheets
Payroll Support
Operations
Microsoft Excel
Data Entry
Excel Trackers
Payroll Processing
Regular Hours
Overtime
Breaks
Employee IDs
Timesheet Discrepancies
Data Validation
Sorting
Filtering
SUM Formulas
Spreadsheet Formatting
Duplicate Detection
Electronic Records
Confidential Information
Administrative Support
Weekly Payroll Deadlines

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