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AB · Winnipeg, MB · Saint John, NB · Fredericton, NB · Moncton, NB · Sudbury, ON · Hamilton, ON · Kingston, ON · North Bay, ON · London, ON · Toronto, ON · Windsor, ON · Ottawa, ON · Oakville, ON · Kitchener, ON · Vaughan, ON · Waterloo, ON · Perth, ON · St. Catharines, ON · Mont-Royal, QC · Montreal, QC · Brossard, QC · Joliette, QC · Terrebonne, QC · Quebec, QC · Saint-Eustache, QC · Swift Current, SK · Regina, SK · Langley (District), BC · Prince George, BC · Victoria, BC · Chilliwack, BC · Abbotsford, BC · Vernon, BC · Kamloops, BC · Burnaby, BC · Vancouver, BC · Quesnel, BC · Kelowna, BC · Halifax, NS · St. John's, NL · Calgary, AB · Lethbridge, AB · ON · Kanata, Ontario · Edmonton, Alberta · Langley, British Columbia · Mount Royal, Quebec · Saint-Laurent, Quebec
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Arrow Workforce Solutions

Timesheet & Administrative Coordinator

Vaughan, ON, Canada

Pay: Pay Rate: $20/hour
Job type: Full-time
Apply by: Oct 23, 2026
Posting language: English
Posted: Sep 23, 2026

Apply About employer

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Original job description

Timesheet & Administrative Coordinator

Location: Vaughan, ON

Address: Vaughan, ON L4L 9P1

Employment Type: Temporary to Permanent

Schedule: Sunday – Thursday, 10:00 AM – 7:30 PM

Pay Rate: $20/hour

Department: Operations / Payroll Support

Reports To: Operations Manager / Director of Operations

Position Overview

We are seeking a detail-oriented and organized Timesheet & Administrative Coordinator to support our operations and payroll processes.

The primary responsibility of this role is to review employee timesheets and accurately enter hours and related information into Excel-based tracking files. The ideal candidate will be comfortable handling a high volume of data, have strong attention to detail, and be proficient in Microsoft Excel.

Accuracy, organization, confidentiality, and the ability to meet weekly payroll deadlines are critical to success in this position.

Key Responsibilities

Review manual, paper, scanned, and emailed employee timesheets for completeness and accuracy.
Enter regular hours, overtime hours, breaks, and other applicable information into Excel timesheet trackers.
Verify employee names, employee IDs, work locations, dates, hours, and other required information before entering data.
Identify missing, incomplete, duplicate, or inconsistent timesheet information and follow up with the appropriate team members for clarification.
Cross-check entered information against original timesheets to ensure accuracy.
Maintain organized electronic records of timesheets and supporting documentation.
Update and maintain Excel spreadsheets used for payroll and operational reporting.
Ensure all timesheet information is completed accurately within established payroll deadlines.
Assist with identifying and correcting timesheet discrepancies before payroll processing.
Maintain confidentiality of employee, payroll, and client information.
Provide general administrative and data-entry support to the Operations and Payroll teams as required.
Follow established processes and procedures to ensure consistent and accurate payroll support.

Qualifications & Skills

Previous experience in administration, data entry, payroll support, staffing, or a similar role is preferred.
Good working knowledge of Microsoft Excel.
Strong data-entry skills with a high level of accuracy.
Excellent attention to detail and ability to identify discrepancies.
Ability to work with repetitive and high-volume data while maintaining accuracy.
Strong organizational and time-management skills.
Ability to prioritize tasks and meet strict weekly payroll deadlines.
Good written and verbal communication skills.
Ability to work independently and follow established processes.
Strong sense of confidentiality when handling employee and payroll information.

Required Excel Skills

Candidates should be comfortable with:

Entering and organizing large amounts of data.
Sorting and filtering information.
Using basic formulas such as SUM.
Formatting spreadsheets.
Copying and validating data.
Identifying duplicate, missing, or inconsistent information.
Working across multiple worksheets and Excel files.

Apply About employer

More about this job

Responsibilities

Review employee timesheets and accurately enter and verify hours and related information in Excel trackers, following up on missing or inconsistent data. Maintain organized and confidential records, support payroll and operations administration, and complete work within weekly payroll deadlines.

Requirements

Previous experience in administration, data entry, payroll support, staffing, or a similar role is preferred, along with working knowledge of Microsoft Excel. Candidates should have strong accuracy, attention to detail, organization, communication, confidentiality, and time-management skills, and be able to handle high-volume data and meet strict deadlines.

Skills

Microsoft Excel
Data Entry
Timesheet Review
Payroll Support
Data Accuracy
Attention to Detail
Data Validation
Discrepancy Resolution
Recordkeeping
Confidentiality
Organization
Time Management
Deadline Management
Written Communication
Verbal Communication
Administrative Support

Visa sponsorship

Not detected in the job text

Keywords

Timesheets
Payroll Support
Operations
Microsoft Excel
Data Entry
Excel Trackers
Payroll Processing
Regular Hours
Overtime
Breaks
Employee IDs
Timesheet Discrepancies
Data Validation
Sorting
Filtering
SUM Formulas
Spreadsheet Formatting
Duplicate Detection
Electronic Records
Confidential Information
Administrative Support
Weekly Payroll Deadlines

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