Gallery Client Services Coordinator

We are seeking a motivated, detail-oriented, and personable Gallery Associate to join our team three days a week. This role is ideal for someone with a background in retail, a genuine passion for visual art, and an interest in working within a gallery environment.

The Gallery Associate will play an important role in the day-to-day operations of the gallery, providing an exceptional experience for clients and visitors while supporting the presentation, sale, and management of artworks. This is a varied, hands-on position that requires someone who is equally comfortable engaging with clients, managing administrative responsibilities, and assisting with the practical aspects of gallery operations.

The ideal candidate is organized, proactive, professional, and takes pride in the details. They should have strong sales and communication skills, a welcoming approach to client service, and the ability to manage multiple responsibilities with care and efficiency.

Responsibilities:

Client Relations & Sales

• Welcome and engage gallery visitors, providing a knowledgeable and approachable client experience.
• Assist clients with artwork inquiries, sales, and purchasing processes.
• Build and maintain positive relationships with clients, collectors, artists, and other industry contacts.
• Respond to client inquiries and correspondence in a timely and professional manner.
• Support sales initiatives and contribute to the overall success of the gallery.

Gallery Operations & Administration

• Assist with daily gallery operations and general administrative tasks.
• Manage paperwork, documentation, invoices, and sales records.
• Maintain accurate artwork and inventory records.
• Assist with scheduling, correspondence, and general organizational tasks.
• Ensure the gallery is presented to a high standard, with careful attention to detail.

Artwork Handling, Inventory & Logistics

• Assist with inventory management, artwork tracking, and cataloguing.
• Coordinate and assist with artwork packaging, shipping, and delivery arrangements.
• Prepare artworks for transport, ensuring they are handled and packaged with care.
• Assist with receiving, unpacking, and organizing incoming artwork.
• Liaise with artists, clients, shippers, and other external contacts regarding artwork logistics.

Qualifications & Skills

• Previous retail experience is essential.
• A genuine interest in and passion for visual art.
• Strong interpersonal, communication, and sales skills.
• Excellent organizational skills and exceptional attention to detail.
• Strong administrative skills and confidence handling paperwork and documentation.
• Comfortable working with inventory, shipping, packaging, and logistics.
• Professional, personable, and confident communicating with clients and artists.
• Ability to multitask, prioritize responsibilities, and work independently.
• A proactive, reliable, and team-oriented approach.

Compensation: $21/hr