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Artech

Project Administrator

  • Mississauga, ON, Canada

Contract

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Job details

Job type
Contract
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Posting language
English
Posted

Original job description

Hello,

We are hiring a "Project Manager/Group Admin" for one of our client based out in Mississauga, ON. Please apply if you are interested.

Title: Project Manager/Group Admin

Duration: 6 Months (contract-to-hire)

Position Overview: The Fixed Income Technology organization is seeking a proactive, highly organized, and detail-oriented Project Manager/Group Admin to provide comprehensive operational, administrative, and workforce management support for our site and leadership team. In this role, you will be the operational backbone of the department - managing headcount analytics, resource lifecycle processes (onboarding/offboarding), executive presentation preparation, internal communications, team engagement initiatives, and general office logistics. The ideal candidate blends exceptional organizational and interpersonal capabilities with strong analytical and reporting skills.

Key Responsibilities

  • Workforce Analytics, Headcount & Recruitment Tracking
  • Onboarding, Offboarding & Resource Lifecycle Management
  • Executive Support, Presentation Design & Meeting Management
  • Site Logistics, Compliance & Office Administration
  • Team Engagement, Communications & Site Culture
  • Distribution Lists & Access Governance

Required Qualifications & Competencies

Experience & Education

  • Experience: 4+ years of relevant experience in a Project Management, Department Administrator, or Business Management Support role, preferably within a large corporate or financial technology environment.
  • Education: Post-secondary diploma or Bachelor’s degree in Business Administration, Communications, Human Resources, or related field (or equivalent practical experience).

Technical Skills

  • MS Office Suite: Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, charts, data organization), PowerPoint (executive deck creation), Word, and Outlook.
  • Collaboration & Portal Tools: Hands-on experience managing and publishing content on Microsoft SharePoint, MS Teams, and enterprise social/collaboration platforms.
  • Reporting & Dashboards: Familiarity with business intelligence tools (e.g., Tableau, Power BI) and corporate workforce management systems (e.g., Workday, Fieldglass, ServiceNow, or internal ERP systems).

Thankyou

Shivam Sengar

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More about this job

Responsibilities

Manage workforce analytics, headcount and recruitment tracking, and resource lifecycle processes, including onboarding and offboarding. Support executives with presentations and meetings while coordinating site logistics, compliance, communications, team engagement, and access governance.

Requirements

The role requires at least four years of relevant experience in project management, department administration, or business management support, preferably in a large corporate or financial technology environment. A post-secondary diploma or bachelor's degree in a related field, or equivalent practical experience, is expected, along with advanced Microsoft Office skills and familiarity with collaboration, reporting, and workforce management tools.

Skills

  • Workforce Analytics
  • Headcount Tracking
  • Recruitment Tracking
  • Onboarding
  • Offboarding
  • Resource Lifecycle Management
  • Executive Presentation Design
  • Meeting Management
  • Microsoft Excel
  • Microsoft PowerPoint
  • Microsoft SharePoint
  • Microsoft Teams
  • Tableau
  • Power BI
  • Workday
  • Fieldglass

Visa sponsorship

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Hiring contact

Shivam Sengar

Categories

  • Administrative
  • Management & Leadership
  • Human Resources
  • Data & Analytics
  • Technology

Keywords

  • Project Management
  • Department Administration
  • Business Management Support
  • Fixed Income Technology
  • Workforce Analytics
  • Headcount Analytics
  • Recruitment Tracking
  • Onboarding
  • Offboarding
  • Resource Lifecycle Management
  • Executive Presentations
  • Meeting Management
  • Site Logistics
  • Compliance
  • Office Administration
  • Team Engagement
  • Internal Communications
  • Access Governance
  • Microsoft Excel
  • Pivot Tables
  • VLOOKUP
  • XLOOKUP
  • Microsoft PowerPoint
  • Microsoft SharePoint
  • Microsoft Teams
  • Tableau
  • Power BI
  • Workday
  • Fieldglass
  • ServiceNow

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