Find work in Canada.

321,926 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 44 mins ago
House of Commons Page
House of Commons (Canada) / Chambre des communes (Canada)
Ottawa, ON
Part-time
The House of Commons Administration delivers outstanding services to Members of Parliament and their employees in support of parliamentary democracy. Our success is made possible by our…
Added 59 mins ago
House of Commons Page
House of Commons of Canada Chambre des communes du Canada
Ottawa, ON
Part-time
The House of Commons Administration delivers outstanding services to Members of Parliament and their employees in support of parliamentary democracy. Our success is made possible by our…
Added 1 hour ago
Business and Finance Summer Student Employment Opportunities
Government of Saskatchewan
Regina, SK
…submits a request for students to the Summer Student Program Coordinator. The Summer Student Program Coordinator searches the central database for students who match the position’s…
Added 1 hour ago
Research Projects Coordinator
Provincial Health Services Authority
Victoria, BC
Full-time
…procedures, vision and values of PHSA, the Research Projects Coordinator works in collaboration with senior scientists and Principal Investigators (PI’s) to manage various projects and…
Added 2 hours ago
Assistant Project Manager
Matchtech North America
Toronto, ON · Greater Toronto Area, Canada
Contract
…varying complexity. This position will manage and act as a coordinator and project liaison to the client, subcontractors, vendors, and other stakeholders, throughout the project. The APM…
Added 2 hours ago
CCM-Care Coordinator Manager - Multiple Future Opportunities
Lifemark Health Group
Hamilton, ON
$18.42 to $27.02 CAD / hour
Full-time
…at the heart of everything we do, and we are seeking a Care Coordinator Managerwho shares this same…
Added 2 hours ago
Rail and Transit Project Coordinator
Arcadis
Toronto, ON
Full-time
Arcadis is seeking a Project Coordinator to join our growing Rail & Transit team in Ontario. In this role, you will support the successful delivery of complex, multidisciplinary…
Added 4 hours ago
Administration
Health Match BC
Vancouver, BC
Full-time
Liaises between administration and medical/surgical staff with guidance from respective department/division heads.
Added 4 hours ago
Internal Medicine
Health Match BC
Vancouver, BC
Full-time
…related teaching, clinically related research, and clinical administration services specific to the Clinical Services covered in this Salary Agreement will be assigned in consultation with…
Added 5 hours ago
Assistant to AD, Equity; the Director, Innovation and Business Development; and the Director, Graduate and Postdoctoral Studies
The University of British Columbia
Vancouver, BC
$4,732 to $4,972 CAD / month
Full-time
Liaises with Peer Review Coordinator to coordinate administrative requirements related to the PRT process
Added 5 hours ago
Assistant to AD, Equity; the Director, Innovation and Business Development; and the Director, Graduate and Postdoctoral Studies
University of British Columbia
Vancouver, BC · UBCV | Buchanan Building (BUCH)
$4,732 to $4,972 CAD / month
Full-time
Liaises with Peer Review Coordinator to coordinate administrative requirements related to the PRT process
Added 6 hours ago
Certification Assistant – Delta
LabTest Certification Inc.
Delta, BC
$21 to $24 CAD / hour
Full-time
Diploma, certificate, or post-secondary education in Business Administration, Office Administration, or related field preferred
Added 6 hours ago
Strata Coordinator
FirstService Residential Canada
Vancouver, BC
Full-time
The Strata Coordinator is a developmental role designed for individuals seeking to enter the strata management field. Reporting to the Regional Director, this role provides essential…
Added 6 hours ago
Disability and Wellness Coordinator (temporary position up to two (2) years)
City of Saint John
Saint John, NB
Temporary
…successful return-to-work plans. The Disability and Wellness Coordinator will collaborate with internal and external partners to ensure compliance with applicable legislation while…
Added 7 hours ago
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Investigational drug administration (PO, SC, IV)+ Instruct Participant on self-administration of Investigational product when applicable (10%),
Added 8 hours ago
H&M Sales Advisor
Jobbe
Dartmouth, NS
Part-time
Added 8 hours ago
Client Care Coordinator
Jobbe
Lower Sackville, NS
Full-time
We are seeking a Client Care Coordinator who is ready to join an organization that combines passion and performance to shape a better world. As a Global Top Employer 2026, Amplifon is a…
Added 8 hours ago
Appointment Coordinator
Jobbe
Dartmouth, NS
Full-time
2627-185 - Faculty, Business Administration - Ivany Campus
Added 8 hours ago
Career opportunities: Post Office Assistant - Term
Jobbe
NS · Nova Scotia, Canada
Temporary
High school or provincial equivalency and/or experience in business administration
Added 8 hours ago
Training Administrator (Anticipatory Staffing)
NAV CANADA
Montreal, QC
Full-time
Coordinates the administration of internal management in the areas of records, accommodation, personnel, security, access to information, reference materials and audits.
Added 8 hours ago
Operations Support Coordinator, Wastewater System Performance
Halton Region
Oakville, ON
The Operations Support Coordinator provides analytical, reporting, contract administration, and program coordination support for Wastewater System Performance initiatives. The position…
Added 8 hours ago
CONSTRUCTION COORDINATOR
City of Toronto
Toronto, ON
The Construction Coordinator will coordinate the design contract documents and contract administration of building projects, maintenance projects, interior space planning projects,…
Added 9 hours ago
Pre-Employment Supports Caseworker – West
Okanagan Indian Band
Armstrong, BC
Full-time
Contractor Coordinator – Okanagan Indian Band Group of Companies
Added 10 hours ago
Lottery Delivery Coordinator
STRIDE Management Corp
Calgary, AB
Full-time
The Lottery Delivery Coordinator supports the successful delivery of lottery campaigns from planning through completion. Working closely with Lottery Delivery, Project Management,…
Added 11 hours ago
Client Coordinator and Quality Control Associate
C & V Income Tax Services
London, ON
Internship
This role blends client-facing responsibilities with essential document management tasks. As the Client Coordinator, you will represent C & V Income Tax Services, serving as the first point…

Artisan Corporation

Executive Assistant

Toronto, ON, Canada
Greater Toronto Area, Canada, Canada

Job type: Full-time
Apply by: Mar 26, 2027
Experience: 2+ years’ experience of executive administration/coordinator experience, providing support to senior level management or relevant experience.
Posting language: English
Posted: Sep 27, 2026

Apply About employer

Applications open in a new tab.

Original job description

WHAT IS THE OPPORTUNITY?

As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within the BAZ Group. You will be accountable for managing schedules, departmental events and executive correspondence to ensure the effectiveness of the executive leadership team. In addition, you will liaise with the BAZ Group Leadership and business partners on behalf of the leadership team, follow-up on action items, maintain calendars, coordinate travel arrangements, maintain and organize files, prepare correspondence and other presentation materials, and prepare / act as a pre-verification officer for department expense reports.

WHAT WILL YOU DO?

Act as the key contact for the executives that you will be supporting.
Manage and maintain calendars, coordinates meetings, conferences, and travel arrangements for the Executives.
Responsible for monitoring inboxes to help manage meeting proposals, action items and address and delegate inquiries.
Support to organize meetings, video and in-person meetings (book meeting location and equipment resources). Set up and coordinate business planning sessions, townhalls, staff meetings, management meetings, bi-weekly management team meetings and one-on-one’s with direct reports.
As required, follow up on any agenda items or deliverables including coordination with facilitator and presenters to deliver materials in a timely manner.
Support the overall objectives of the senior management team with the coordination of meeting planning and materials, including providing administrative support, organizing of team meetings, helping with town hall meetings, etc.
Coordinate travel and hotel arrangements for the team, as needed.
Proactively seek opportunities to provide additional value to ensure all established deadlines/commitments are met.
Work closely with other executive assistants in the organization to effectively plan meetings, events and manage calendar series.
Continue to adjust the way we work, supporting the overall goals of the senior management team (display agility, utilize new tools and skills (virtual capabilities) and encourage and proactively identify and execute on efficiencies).
Support the VPs in activities to drive deeper employee engagement (i.e. team social events, coffee chat sessions, focus groups, and other connect opportunities with VPs)
Prepare presentation materials and meeting agendas, as required.
Ensure relevant information is accessible, assembled and prepared for meetings.

WHAT DO YOU NEED TO SUCCEED?

MUST HAVE:

2+ years’ experience of executive administration/coordinator experience, providing support to senior level management or relevant experience.
Strong interpersonal and diplomacy skills. Comfort in dealing with individuals across all levels of the organization.
Ability to thrive in a collaborative environment with a strong capability to prioritize activities.
Ability to work in a fast-paced environment. Adapt to change and navigate continuously shifting requirements.
Ability to work efficiently and accurately with minimal supervision.
Highly proficient in Microsoft Word, Power Point, Excel, Outlook. Ability to create and edit documents, PowerPoint slide decks as per guidance provided.
Strong organizational skills including ability to organize, plan and schedule activities and strong calendar management/scheduling skills.

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Apply About employer

More about this job

Responsibilities

Provide direct administrative support to senior leaders by managing calendars, correspondence, inboxes, meetings, travel, and departmental events. Prepare meeting agendas and presentation materials, follow up on action items, coordinate with internal partners, and support employee engagement activities.

Requirements

Requires at least two years of executive administration or coordinator experience supporting senior management, or relevant experience. Candidates should have strong interpersonal, organizational, prioritization, and communication skills, be adaptable and accurate with minimal supervision, and be highly proficient in Microsoft Word, PowerPoint, Excel, and Outlook.

Skills

Executive Administration
Calendar Management
Meeting Coordination
Travel Coordination
Interpersonal Skills
Diplomacy
Prioritization
Organization
Time Management
Communication
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Microsoft Outlook
Document Preparation
Teamwork

Visa sponsorship

Not detected in the job text

Keywords

Executive Administration
Calendar Management
Meeting Coordination
Travel Arrangements
Executive Correspondence
Inbox Management
Action Item Follow-Up
Departmental Events
Business Planning Sessions
Town Halls
Management Meetings
Meeting Agendas
Presentation Materials
Expense Reports
Pre-Verification
Employee Engagement
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Microsoft Outlook
Document Preparation
Scheduling
Office Administration
Virtual Meeting Tools
Real Estate

Report this job