Jobs in Canada

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Added 23 mins ago
Kettle Runner - Temporary
The Salvation Army in Canada
Kelowna, BC
Part-time
Communicate daily issues and supply deficiencies to Volunteer and Kettle Coordinator
Added 54 mins ago
Coordinator, Regional Human Capital
MNP
AB · Calgary, AB
Full-time
Make an impact with our Human Capital team as a Coordinator. This diverse team of professionals provides exceptional people-focused support, fosters a unique value-based culture, and…
Added 1 hour ago
Executive Assistant
Artisan Corporation
Toronto, ON · Greater Toronto Area, Canada
Full-time
2+ years’ experience of executive administration/coordinator experience, providing support to senior level management or relevant experience.
Added 1 hour ago
Logistics Coordinator
Real Fruit Bubble Tea
Markham, ON
$20 to $25 CAD / hour
Full-time
Reporting to the Warehouse/Distribution Manager and/or designated management, the Logistics Coordinator will support the coordination of inventory, orders, product movement, distribution,…
Added 2 hours ago
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…specifically ulcerative colitis and Crohn’s disease. Document and data management is a really essential part of this position. The incumbent will work closely with research team, IBD…
Added 2 hours ago
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
We are seeking a Clinical Research Coordinator (CRC) to contribute to an exciting study based at the Research Institute of the McGill University Health Centre.
Added 2 hours ago
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of Dr. Lucy Gilbert, the clinical research coordinator is responsible to conduct clinic interventions following protocols, procedures and internal SOPs.
Added 2 hours ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
…ethics submission and study registration through recruitment, data collection and analysis support, to publication and knowledge translation. The incumbent is expected to work with a high…
Added 2 hours ago
Clinical Research Coordinator – Nurse - CIM - Phase 1 Oncology
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of the Manager of Oncology Research, Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful…
Added 2 hours ago
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
…Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful conduct of clinical research studies. The incumbent will…
Added 3 hours ago
Hospital to Home (H2H) Coordinator
Brant Community Healthcare System
Brantford, ON
Full-time
Reporting to the Clinical Manager Access & Flow, the BCHS Hospital to Home (H2H) Coordinator in collaboration with the patient, family/supports, physician, and members of the clinical team…
Added 3 hours ago
The Hospital Elder Life Program (HELP) Coordinator
Brant Community Healthcare System
Brantford, ON
Full-time
The Hospital Elder Life Program (HELP) Coordinator works with clinical leadership, including BCHS Geriatrics nurses and physicians, to co-ordinate volunteer visits to patients at risk of…
Added 4 hours ago
Junior Accountant - Winter 2027 Co-op
Nexus Energy
Toronto, ON
Volunteer
Organizing financial documents and ensuring data accuracy
Added 4 hours ago
Finance Associate
C & V Income Tax Services
London, ON
Internship
As an E-File Coordinator you will transmit completed tax returns to Canada Revenue Agencies, be able to identify E-File errors and learn to correct them and retransmit the tax returns. A…
Added 8 hours ago
Air Import Coordinator
ITN Logistics
Mississauga, ON
$60,000 to $63,000 CAD / year
Full-time
Role Description The Air Import Coordinator is a full-time, on-site role based in Mississauga, ON. This position is responsible for managing daily air import operations, including…
Added 9 hours ago
Digital Marketing Coordinator
PheedLoop
Toronto, ON
Full-time
As our Digital Marketing Coordinator, you’ll work closely with our Growth Marketing Manager and broader go-to-market team to execute marketing campaigns, generate leads, grow our digital…
Added 10 hours ago
Registered Nurse (RN) - Hospice Residence - Part Time Nights
The Hospice of Windsor and Essex County
Windsor, ON
Part-time
…Physicians, Registered Practical Nurses, Personal Support Workers, Coordinator of Volunteers, Social Workers and volunteers at the Hospice…
Added 10 hours ago
Entry Level Field/Office Coordinator/Engineer- Eastern Canada District - 2026
Kiewit
Oakville, ON
Full-time
As a Field Coordinator, you bring your big ideas, commitment to top quality and unwavering work ethic. In return, we offer huge career and travel opportunities and the satisfaction of…
Added 12 hours ago
Kettle Assistant - Temporary
The Salvation Army in Canada
West Kelowna, BC
Full-time
Communicate daily issues and supply deficiencies to Volunteer & Kettle Coordinator
Added 14 hours ago
INTERMEDIATE SECRETARY (BAND LEVEL 4)
Memorial University, Newfoundland and Labrador
St. John's, NL
Full-time
With supervision from the Administrative Staff Specialist II and reporting to the PGME Coordinator, the Intermediate Secretary will provide administrative support to the Associate Dean and…
Added 14 hours ago
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of Dr. Lucy Gilbert, the clinical research coordinator is responsible to conduct clinic interventions following protocols, procedures and internal SOPs.
Added 14 hours ago
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
We are seeking a Clinical Research Coordinator (CRC) to contribute to an exciting study based at the Research Institute of the McGill University Health Centre.
Added 14 hours ago
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…specifically ulcerative colitis and Crohn’s disease. Document and data management is a really essential part of this position. The incumbent will work closely with research team, IBD…
Added 14 hours ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
…ethics submission and study registration through recruitment, data collection and analysis support, to publication and knowledge translation. The incumbent is expected to work with a high…
Added 14 hours ago
Clinical Research Coordinator – Nurse - CIM - Phase 1 Oncology
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of the Manager of Oncology Research, Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful…

Artisan Corporation

Executive Assistant

Toronto, ON, Canada
Greater Toronto Area, Canada, Canada

Job type: Full-time
Apply by: Mar 26, 2027
Experience: 2+ years’ experience of executive administration/coordinator experience, providing support to senior level management or relevant experience.
Posting language: English
Posted: Sep 27, 2026

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Original job description

WHAT IS THE OPPORTUNITY?

As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within the BAZ Group. You will be accountable for managing schedules, departmental events and executive correspondence to ensure the effectiveness of the executive leadership team. In addition, you will liaise with the BAZ Group Leadership and business partners on behalf of the leadership team, follow-up on action items, maintain calendars, coordinate travel arrangements, maintain and organize files, prepare correspondence and other presentation materials, and prepare / act as a pre-verification officer for department expense reports.

WHAT WILL YOU DO?

Act as the key contact for the executives that you will be supporting.
Manage and maintain calendars, coordinates meetings, conferences, and travel arrangements for the Executives.
Responsible for monitoring inboxes to help manage meeting proposals, action items and address and delegate inquiries.
Support to organize meetings, video and in-person meetings (book meeting location and equipment resources). Set up and coordinate business planning sessions, townhalls, staff meetings, management meetings, bi-weekly management team meetings and one-on-one’s with direct reports.
As required, follow up on any agenda items or deliverables including coordination with facilitator and presenters to deliver materials in a timely manner.
Support the overall objectives of the senior management team with the coordination of meeting planning and materials, including providing administrative support, organizing of team meetings, helping with town hall meetings, etc.
Coordinate travel and hotel arrangements for the team, as needed.
Proactively seek opportunities to provide additional value to ensure all established deadlines/commitments are met.
Work closely with other executive assistants in the organization to effectively plan meetings, events and manage calendar series.
Continue to adjust the way we work, supporting the overall goals of the senior management team (display agility, utilize new tools and skills (virtual capabilities) and encourage and proactively identify and execute on efficiencies).
Support the VPs in activities to drive deeper employee engagement (i.e. team social events, coffee chat sessions, focus groups, and other connect opportunities with VPs)
Prepare presentation materials and meeting agendas, as required.
Ensure relevant information is accessible, assembled and prepared for meetings.

WHAT DO YOU NEED TO SUCCEED?

MUST HAVE:

2+ years’ experience of executive administration/coordinator experience, providing support to senior level management or relevant experience.
Strong interpersonal and diplomacy skills. Comfort in dealing with individuals across all levels of the organization.
Ability to thrive in a collaborative environment with a strong capability to prioritize activities.
Ability to work in a fast-paced environment. Adapt to change and navigate continuously shifting requirements.
Ability to work efficiently and accurately with minimal supervision.
Highly proficient in Microsoft Word, Power Point, Excel, Outlook. Ability to create and edit documents, PowerPoint slide decks as per guidance provided.
Strong organizational skills including ability to organize, plan and schedule activities and strong calendar management/scheduling skills.

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

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More about this job

Responsibilities

Provide direct administrative support to senior leaders by managing calendars, correspondence, inboxes, meetings, travel, and departmental events. Prepare meeting agendas and presentation materials, follow up on action items, coordinate with internal partners, and support employee engagement activities.

Requirements

Requires at least two years of executive administration or coordinator experience supporting senior management, or relevant experience. Candidates should have strong interpersonal, organizational, prioritization, and communication skills, be adaptable and accurate with minimal supervision, and be highly proficient in Microsoft Word, PowerPoint, Excel, and Outlook.

Skills

Executive Administration
Calendar Management
Meeting Coordination
Travel Coordination
Interpersonal Skills
Diplomacy
Prioritization
Organization
Time Management
Communication
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Microsoft Outlook
Document Preparation
Teamwork

Visa sponsorship

Not detected in the job text

Keywords

Executive Administration
Calendar Management
Meeting Coordination
Travel Arrangements
Executive Correspondence
Inbox Management
Action Item Follow-Up
Departmental Events
Business Planning Sessions
Town Halls
Management Meetings
Meeting Agendas
Presentation Materials
Expense Reports
Pre-Verification
Employee Engagement
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Microsoft Outlook
Document Preparation
Scheduling
Office Administration
Virtual Meeting Tools
Real Estate

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