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Added 9 mins ago
Research Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
The project deals with the role of peroxisomes in the regulation of skeletal muscle homeostasis. The research assistant will work with the principal investigator to design and conduct…
Added 10 mins ago
Laboratory Assistant, Rack Management
ALS
North Vancouver, BC · CAN - BC - North Vancouver
Join ALS and play an essential role in supporting the analysis of geological samples. As a Rack Management Laboratory Assistant, you will help keep laboratory operations organized,…
Added 10 mins ago
Unit Assistant
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Manager, Health Services, RN, RPN, and/or LPN, the Unit Assistant acts as a member of the health care team, assisting with patient care and providing…
Added 10 mins ago
Pharmacy Assistant
Winnipeg Regional Health Authority
Winnipeg, MB
Department / Unit: Pharm Assists/Techs HSC Sterile Products
Added 10 mins ago
Executive Assistant
Winnipeg Regional Health Authority
Winnipeg, MB
Added 10 mins ago
Pharmacy Assistant
Winnipeg Regional Health Authority
Winnipeg, MB
Department / Unit: Pharm Assists/Techs HSC Sterile Products
Added 40 mins ago
Admin Assistant - Perioperative Services - FT (J0926-0684)
North York General Hospital
Toronto, ON
Full-time
Admin Assistant, Perioperative Services You goal in this position is to provide administrative and clerical support to the Perioperative Service department. You will have the accountability…
Added 40 mins ago
Research Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Department / Research Program: Cancer Research Program (CRP)
Added 1 hour ago
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PE · Prince, PE
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Dartmouth, NS
Full-time
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Course Lecturer ESYS 104
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Montreal, QC · Maass Chemistry Bldg
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OR Assistant
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Kawartha Lakes, ON · Lindsay, ON
Part-time
…cares for 45,000 patients per year in the 24/7/365 emergency department, provides orthopedics and ophthalmology, operates a dialysis unit, and is renowned for its mental health programs and…
Added 1 hour ago
Physician Assistant - Pediatric ENT
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Hamilton, ON
Full-time
The Physician Assistant will work under the direct supervision of the Pediatric Otolaryngologists. The Physician Assistant will play a major role in facilitating consistent application of…
Added 1 hour ago
Labour Relations Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
Part-time
The Scheduling department is currently seeking a Permanent Part-Time Labour Relations Assistant to join their team.
Added 1 hour ago
Kitchen Assistant 2026/27
Chicopee
Kitchener, ON
Position Title: Kitchen Assistant / Dishwasher
Added 2 hours ago
Physiotherapist
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St. Catharines, ON
Full-time
We thank all applicants for their reply and advise that only those under consideration will be contacted by the Human Resources Department.
Added 2 hours ago
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
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Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
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Montreal, QC
Full-time
Added 3 hours ago
Medical Laboratory Assistant
VitalHires
Prince Albert, SK
Part-time
The Medical Laboratory Assistant is responsible for the collection and pre-analytical processing of specimens. They must ensure accurate handling of samples within the laboratory…
Added 3 hours ago
Medical Laboratory Assistant
VitalHires
Prince Albert, SK
Full-time
The Medical Laboratory Assistant is responsible for the collection, handling, and processing of specimens. They work within the laboratory department to ensure accurate pre-analytical…
Added 3 hours ago
Medical Laboratory Assistant
VitalHires
Prince Albert, SK
Part-time
The Medical Laboratory Assistant is responsible for the collection, handling, and processing of specimens. They must ensure accurate pre-analytical procedures within the laboratory…
Added 3 hours ago
Medical Laboratory Assistant
VitalHires
Prince Albert, SK
Full-time
The Medical Laboratory Assistant is responsible for the collection of specimens and the pre-analytical handling and processing of those specimens. The role requires working independently…

Artisan Corporation

Executive Assistant

Toronto, ON, Canada
Greater Toronto Area, Canada, Canada

Job type: Full-time
Apply by: Mar 26, 2027
Experience: 2+ years’ experience of executive administration/coordinator experience, providing support to senior level management or relevant experience.
Posting language: English
Posted: Sep 27, 2026

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Original job description

WHAT IS THE OPPORTUNITY?

As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within the BAZ Group. You will be accountable for managing schedules, departmental events and executive correspondence to ensure the effectiveness of the executive leadership team. In addition, you will liaise with the BAZ Group Leadership and business partners on behalf of the leadership team, follow-up on action items, maintain calendars, coordinate travel arrangements, maintain and organize files, prepare correspondence and other presentation materials, and prepare / act as a pre-verification officer for department expense reports.

WHAT WILL YOU DO?

Act as the key contact for the executives that you will be supporting.
Manage and maintain calendars, coordinates meetings, conferences, and travel arrangements for the Executives.
Responsible for monitoring inboxes to help manage meeting proposals, action items and address and delegate inquiries.
Support to organize meetings, video and in-person meetings (book meeting location and equipment resources). Set up and coordinate business planning sessions, townhalls, staff meetings, management meetings, bi-weekly management team meetings and one-on-one’s with direct reports.
As required, follow up on any agenda items or deliverables including coordination with facilitator and presenters to deliver materials in a timely manner.
Support the overall objectives of the senior management team with the coordination of meeting planning and materials, including providing administrative support, organizing of team meetings, helping with town hall meetings, etc.
Coordinate travel and hotel arrangements for the team, as needed.
Proactively seek opportunities to provide additional value to ensure all established deadlines/commitments are met.
Work closely with other executive assistants in the organization to effectively plan meetings, events and manage calendar series.
Continue to adjust the way we work, supporting the overall goals of the senior management team (display agility, utilize new tools and skills (virtual capabilities) and encourage and proactively identify and execute on efficiencies).
Support the VPs in activities to drive deeper employee engagement (i.e. team social events, coffee chat sessions, focus groups, and other connect opportunities with VPs)
Prepare presentation materials and meeting agendas, as required.
Ensure relevant information is accessible, assembled and prepared for meetings.

WHAT DO YOU NEED TO SUCCEED?

MUST HAVE:

2+ years’ experience of executive administration/coordinator experience, providing support to senior level management or relevant experience.
Strong interpersonal and diplomacy skills. Comfort in dealing with individuals across all levels of the organization.
Ability to thrive in a collaborative environment with a strong capability to prioritize activities.
Ability to work in a fast-paced environment. Adapt to change and navigate continuously shifting requirements.
Ability to work efficiently and accurately with minimal supervision.
Highly proficient in Microsoft Word, Power Point, Excel, Outlook. Ability to create and edit documents, PowerPoint slide decks as per guidance provided.
Strong organizational skills including ability to organize, plan and schedule activities and strong calendar management/scheduling skills.

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

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More about this job

Responsibilities

Provide direct administrative support to senior leaders by managing calendars, correspondence, inboxes, meetings, travel, and departmental events. Prepare meeting agendas and presentation materials, follow up on action items, coordinate with internal partners, and support employee engagement activities.

Requirements

Requires at least two years of executive administration or coordinator experience supporting senior management, or relevant experience. Candidates should have strong interpersonal, organizational, prioritization, and communication skills, be adaptable and accurate with minimal supervision, and be highly proficient in Microsoft Word, PowerPoint, Excel, and Outlook.

Skills

Executive Administration
Calendar Management
Meeting Coordination
Travel Coordination
Interpersonal Skills
Diplomacy
Prioritization
Organization
Time Management
Communication
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Microsoft Outlook
Document Preparation
Teamwork

Visa sponsorship

Not detected in the job text

Keywords

Executive Administration
Calendar Management
Meeting Coordination
Travel Arrangements
Executive Correspondence
Inbox Management
Action Item Follow-Up
Departmental Events
Business Planning Sessions
Town Halls
Management Meetings
Meeting Agendas
Presentation Materials
Expense Reports
Pre-Verification
Employee Engagement
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Microsoft Outlook
Document Preparation
Scheduling
Office Administration
Virtual Meeting Tools
Real Estate

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