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Added 1 day ago
AH
Office Coordinator
Assisting Hands of Ottawa
Ottawa, ON
- $22 to $26 CAD / hour
- Full-time
Maintain accurate records in the organization's care management and scheduling systems.
Added 2 days ago
W
Project Administrator
Worley
Calgary, AB
- Full-time
The Project Administrator provides integrated administrative, document management support, and general coordination support to both the Engineering Design Team and Construction Team during…
Added 2 days ago
KH
Supervisor, Nutrition Services
Kensington Health
Toronto, ON
- Full-time
Identify hazards and ensures corrective action and reports potential hazardous situations to the Administrator of the facility, and or Occupational Health and Safety Committee.
Added 2 days ago
TU
Administrative Assistant, HR Students & Facilities
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and…
Added 2 days ago
DH
People and Culture Administrator, FT
Dixon Hall
Toronto, ON
- Full-time
Conduct data analysis to identify trends, patterns, and insights related to HR activities and workforce management.
Added 2 days ago
AH
HR Technology Specialist
Argonauts Holdings Limited Partnership
Toronto, ON · Scotiabank Arena
- Full-time
…off-boarding requirements. Includes organizational structure management; create new departments, divisions, location codes, and cost centres that align to workforce scheduling & payroll…
Added 2 days ago
UO
Administrative Assistant, HR Students & Facilities
University of British Columbia
Vancouver, BC · UBCV | Liu Institute for Global Issues (LIU)
- $4,719 to $4,960 CAD / month
- Full-time
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and…
Added 2 days ago
TC
Datastage developer
Tata Consultancy Services
Toronto, ON
- $100,000 to $120,000 CAD / year
- Full-time
…employees, and the community at large. With a highly skilled workforce spread across 56 countries and 194 service delivery centers across the world, the company has been recognized as a top…
Added 3 days ago
TU
Undergraduate Programs Assistant
The University of British Columbia
Kelowna, BC
- $4,981 to $5,713 CAD / month
- Full-time
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and…
Added 3 days ago
UT
HRIS Technical Analyst
Ultreia Tech
Toronto, ON · Greater Toronto Area, Canada
- Full-time
As HRIS Technical Analyst, you will be the hands-on technical owner of the workforce systems behind an ongoing UKG implementation in its building services division, which operates across…
Added 3 days ago
GG
Payroll Administrator: 20 Month Contract
GolfBC Group
Vancouver, BC
- Full-time
GolfBC is looking for a detail-loving Payroll Administrator to process accurate, on-time payroll for approximately 800 Team Members across our golf and hospitality businesses. We support…
Added 3 days ago
TT
Senior Contract Administrator (13907)
Toronto Transit Commission (TTC)
Toronto, ON · Greater Toronto Area, Canada
- $100,318.4 to $125,434.4 CAD / year
- Full-time
We have an exciting opportunity in the Commercial Management Department! The Toronto Transit Commission(TTC) is currently hiring for a Senior Contract Administrator, largely focussed on…
Added 3 days ago
TT
Senior Contract Administrator (13883)
Toronto Transit Commission (TTC)
Toronto, ON · Greater Toronto Area, Canada
- $100,318.4 to $125,434.4 CAD / year
- Full-time
We have an exciting opportunity in the Commercial Management Department! The Toronto Transit Commission(TTC) is currently hiring for a Senior Contract Administrator, with a larger focus on…
Added 3 days ago
Construction Management Team (CMT) Administrator (Prince George)
IREN
Prince George, BC
The Construction Administrator is the organizational backbone of the Prince George construction management team. Reporting to the Construction Manager, you keep the site office running:…
Added 3 days ago
UO
Undergraduate Programs Assistant
University of British Columbia
Kelowna, BC · UBCO | Science Building (SCI)
- $4,981 to $5,713 CAD / month
- Full-time
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and…
Added 3 days ago
Construction Management Team (CMT) Administrator (Mackenzie)
IREN
AB · Mackenzie
The CMT Administrator is the organizational backbone of the Mackenzie construction management team. Reporting to the Construction Manager, you keep the site office running: daily reports,…
Added 3 days ago
Program Administrator (Education)
Wilfrid Laurier University
Brantford, ON
…inclusive workplace, a flexible work policy and employing a workforce that is reflective of local and national demographics. Laurier's Waterloo, Kitchener, and Brantford campuses are…
Added 4 days ago
TO
Human Resources Administrator (1 Year Contract)
Town of LaSalle, Ontario
Lasalle, ON
- Contract
…preparing job postings and requisitions, organizing applications, scheduling interviews, communicating with candidates, preparing interview packages, conducting reference checks, track…
Added 4 days ago
D
Dental Administrator - Tower Dental
dentalcorp
Calgary, AB · Tower Dental Clinic
- Full-time
Handle incoming patient calls and inquiries, including appointment scheduling, confirmations, changes, and cancellations
Added 4 days ago
Design Manager – Water/Wastewater
GHD Group Pty Ltd
Waterloo, ON
Responsible for coordinating Quality Control of all deliverable submittals in accordance with GHD’s Quality Management System
Added 4 days ago
Administrative Support Coordinator
Canadian Mental Health Association BC Division
Vancouver, BC
o Act as primary administrator of the Collaborative Health Record (CHR) to:
Added 4 days ago
D
Patient Care Coordinator - Applewood Dental
dentalcorp
Innisfil, ON · Applewood Dental
- Full-time
…are looking for a friendly, organized, and motivated Dental Administrator who shares our commitment to outstanding patient service and is excited to join a supportive team dedicated to…
Added 5 days ago
D
Dental Receptionist - Dentistry on Elgin
dentalcorp
Cambridge, ON · Dentistry on Elgin
- Full-time
The wage for this Dental Administrator position is $19-$22/hour depending on skills, experience, and location.
Added 5 days ago
TU
Administrative Clerk
The University of British Columbia
Vancouver, BC
- $4,442 to $4,877 CAD / month
- Full-time
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and…
Added 5 days ago
UO
Administrative Clerk
University of British Columbia
Vancouver, BC · UBCV | UBC Bookstore / NCE (BOOK)
- $4,442 to $4,877 CAD / month
- Full-time
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and…

Artisan Corporation

Office and Payroll Administrator

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: 3+ years of experience in payroll, HR administration, office administration, bookkeeping or a similar role.
Posting language: English
Posted: Oct 14, 2026

Original job description

About Us

We are a privately owned, group of businesses with operations in real estate investment and management and commercial facility services.

Our real estate group is involved in the acquisition, ownership, management and development of commercial and residential real estate assets. The team works across investments, asset management, financing, property operations and new business opportunities. Our facility services provide maintenance and related services to commercial clients across Ontario and Quebec, with a large field-based workforce and a strong focus on service delivery, operational execution and customer relationships.

The office environment is fast-paced, hands-on and entrepreneurial. This role will work closely with management and will support the administrative infrastructure required to keep the businesses operating efficiently.

Position Overview

We are seeking a highly organized, dependable and detail-oriented Office & Payroll Administrator.

This is a hands-on role covering payroll, HR administration, accounts payable support, data entry, general administration and office management.

The right person will be comfortable managing multiple priorities, maintaining confidential information and ensuring recurring administrative responsibilities are completed accurately and on time.

Key Responsibilities

Payroll & HR Administration

Prepare and process payroll accurately and on schedule.

Review hours, timesheets, overtime, vacation, deductions and other payroll information.

Maintain payroll records and employee information.

Process new hires, terminations and payroll changes.

Investigate and resolve payroll discrepancies.

Maintain employee files and HR documentation.

Coordinate employee onboarding and offboarding.

Prepare employment agreements, employee letters and other HR documents.

Track vacation, sick days, leaves and attendance.

Assist with recruitment administration and interview scheduling.

Maintain benefits and other employee records.

Ensure employee information is complete and up to date.

Maintain confidentiality of employee and company information.

Accounts Payable

Receive, organize and enter vendor invoices.

Verify invoices and supporting documentation.

Code invoices and enter them into the accounting system.

Maintain vendor records.

Reconcile vendor statements and investigate discrepancies.

Follow up internally regarding outstanding approvals.

Assist with preparing payment runs.

Respond to routine vendor inquiries.

Support the accounting team with other AP-related tasks.

Administration & Data Entry

Perform accurate and timely data entry across company systems.

Maintain spreadsheets, databases and administrative records.

Prepare letters, documents and reports as required.

Organize and maintain electronic and physical files.

Assist with collecting documents and following up with employees, vendors and managers.

Support management with administrative projects.

Ensure information entered into company systems is accurate and current.

Office Management

Manage the day-to-day administrative requirements of the office.

Order office supplies and maintain inventory.

Coordinate office vendors, equipment, repairs and service providers.

Maintain an organized and professional office environment.

Coordinate couriers, mail and deliveries.

Assist with meetings and general office logistics.

Manage office-related subscriptions and services.

Act as a central administrative resource for employees and management.

Take ownership of administrative issues and ensure they are resolved.

Assist with special projects as required.

Qualifications

3+ years of experience in payroll, HR administration, office administration, bookkeeping or a similar role.

Hands-on Canadian payroll experience strongly preferred.

Experience with accounts payable and basic accounting processes.

Strong Microsoft Excel, Word and Outlook skills.

Comfortable learning new payroll, accounting and HR systems.

Excellent attention to detail and data-entry accuracy.

Strong organizational and time-management skills.

Ability to manage multiple deadlines and priorities.

Strong written and verbal communication skills.

Comfortable dealing with employees, vendors, managers and senior leadership.

Ability to handle confidential information appropriately.

What We Are Looking For

We are looking for someone who is highly organized, reliable, proactive and comfortable taking ownership.

This person should be able to move easily between payroll, HR, accounting support and general administration, follow up on outstanding items and make sure things get done.

This version gives candidates enough substance to understand the platform without naming the individual companies.

Benefits:

Company events

Dental care

Disability insurance

Discounted or free food

Extended health care

Life insurance

Vision care

Wellness program

Experience:

Payroll: 3 years (required)

Work Location: In person

Apply About employer

More about this job

Responsibilities

Process payroll and support HR administration, including employee records, onboarding, offboarding, benefits, and recruitment coordination. Handle accounts payable support, accurate data entry, office operations, vendor coordination, and general administrative projects.

Requirements

Requires at least three years of experience in payroll, HR administration, office administration, bookkeeping, or a similar role, with three years of payroll experience required. Hands-on Canadian payroll experience is strongly preferred, along with accounts payable knowledge, strong Microsoft Office skills, accuracy, organization, communication, and discretion with confidential information.

Skills

Payroll Processing
Canadian Payroll
HR Administration
Accounts Payable
Data Entry
Microsoft Excel
Microsoft Word
Microsoft Outlook
Payroll Records Management
Employee Onboarding And Offboarding
Invoice Verification And Coding
Vendor Reconciliation
Office Management
Confidential Information Handling
Time Management
Written And Verbal Communication

Benefits

Company Events
Dental Care
Disability Insurance
Discounted Or Free Food
Extended Health Care
Life Insurance
Vision Care
Wellness Program

Visa sponsorship

Not detected in the job text

Keywords

Payroll Processing
Canadian Payroll
Human Resources Administration
Accounts Payable
Bookkeeping
Timesheets
Overtime
Vacation Tracking
Payroll Deductions
Employee Records
Employee Onboarding
Employee Offboarding
Benefits Administration
Recruitment Administration
Employment Agreements
Invoice Processing
Invoice Coding
Vendor Records
Vendor Statement Reconciliation
Payment Runs
Data Entry
Microsoft Excel
Microsoft Word
Microsoft Outlook
Office Management
Confidential Information
Real Estate
Facility Services

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