Executive assistant jobs in Canada

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Added 1 month ago
AI
Executive Assistant - Head Office
AutoCanada Inc.
Edmonton, AB
- Full-time
What are the must haves
Added 1 month ago
AH
Executive Administrative Assistant
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Full-time
…safety, and patient‑focused care across the province. As the Executive Administrative Assistant within Quality & Healthcare Improvement (QHI), you will provide high level coordination and…
Added 1 month ago
PG
Executive Assistant – Winnipeg, MB
Paterson Grain
Winnipeg, MB
- Full-time
…polished, results-oriented professional to fill the role of Executive Assistant. The successful candidate will be responsible for complex and confidential administrative assignments in…
Added 1 month ago
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Executive Assistant
Ciena
Ottawa, ON
- Full-time
The must haves:
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Executive Assistant
Ciena
Canada
- Full-time
The Must Haves
Added 1 month ago
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Executive Assistant
Ciena
Ottawa, ON
- Full-time
The Must Haves
Added 1 month ago
SH
Executive Assistant
Southern Health-Santé Sud
De Salaberry, MB
- Full-time
Reporting to the Senior Leader, the Executive Assistant provides comprehensive executive-level administrative and operational support, handling a broad range of complex, confidential, and…
Added 1 month ago
RT
Adjoint(e) exécutif(ve) / Executive Assistant
Rio Tinto
Montreal, QC
- Full-time
Added 1 month ago
Executive Assistant
Winnipeg Regional Health Authority
MB · Flexible in Manitoba, MB
Reporting to the Senior Leader, the Executive Assistant provides comprehensive executive-level administrative and operational support, handling a broad range of complex, confidential, and…
Added 1 month ago
UO
Executive Assistant, Development and Alumni
University of Calgary
Calgary, AB
- Full-time
VP Development and Alumni is currently seeking a Full-time Regular Executive Assistant.
Added 1 month ago
Executive Assistant
Scotiabank
Toronto, ON
As an Executive Assistant you will provide administrative support to three Vice Presidents in the Office of the Global Wealth Transformation & Growth Strategy team. You will be responsible…
Added 1 month ago
SP
Executive Assistant to the President & CEO
St. Paul's Foundation
Vancouver, BC
- $83,000 to $110,000 CAD / year
- Full-time
Location: Hybrid (3 days in office per week)
Added 1 month ago
FN
Executive Assistant
First National Financial LP
Toronto, ON · East York, ON
- Full-time
First National is seeking an Executive Assistant to provide high level administrative and operational support to the President and Chief Executive Officer (CEO).
Added 1 month ago
J&
Executive Assistant
Johnson & Johnson Innovative Medicine
Markham, ON
- Full-time
We are searching for the best talent for an Executive Assistant. This hybrid role will be in Markham, Ontario, Canada.
Added 1 month ago
J&
Executive Assistant
Johnson & Johnson MedTech
Markham, ON
- Full-time
We are searching for the best talent for an Executive Assistant. This hybrid role will be in Markham, Ontario, Canada.
Added 1 month ago
PG
Executive Assistant to Chief Executive Officer
Paterson GlobalFoods Inc.
Winnipeg, MB
- Full-time
…polished, results-oriented professional to fill the role of Executive Assistant. The successful candidate will be responsible for complex and confidential administrative assignments in…
Added 1 month ago
FN
Executive Assistant
First Nations Engineering Services Ltd.
Ohsweken, ON
- $60,000 to $100,000 CAD / year
- Full-time
The Executive Assistant is responsible for providing direct administrative and executive support to both the President and General Manager. This position requires a highly organized,…
Added 1 month ago
Executive Assistant to the President and CEO
Novacap
Brossard, QC
Significant experience providing executive support to a senior executive, ideally combining professional and personal support.
Added 1 month ago
C/
Senior Legal Counsel and Assistant Corporate Secretary
CIRO / OCRI
Toronto, ON · Montreal, QC · AB · Vancouver, BC · Calgary, AB
- Full-time
Reporting to the General Counsel, the Senior Legal Counsel & Assistant Corporate Secretary plays a pivotal role in the seamless execution of CIRO’s governance framework by ensuring the…
Added 1 month ago
AG
Executive Assistant / Receptionist Coordinator
Artitalia Group Inc.
Montréal-Est, QC
- Full-time
As the Executive Assistant & Reception Coordinator, you will be the face of Artitalia Group and the administrative backbone of our executive office. You will be responsible for creating an…
Added 1 month ago
AR
executive assistant
All Routes Logistics
Milton, ON
- Full-time
Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
Added 1 month ago
CC
Assistant Corporate Secretary
Canadian Commercial Corporation
Ottawa, ON
- $100,589 to $134,487 CAD / year
- Full-time
Reporting to the Vice-President Legal Services, General Counsel and Corporate Secretary, the Assistant Corporate Secretary plays a key role in providing support to the Board of Directors…
Added 1 month ago
CI
Executive Assistant, Infrastructure
CPP Investments | Investissements RPC
Toronto, ON
- Full-time
As Executive Assistant, Infrastructure, you will provide day-to-day administrative support to senior leaders and the broader team, helping them operate effectively in a fast-paced, global…
Added 1 month ago
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Executive Assistant
RBC
Toronto, ON
- Full-time
As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within RBC. You will be accountable for managing schedules, departmental events…
Added 1 month ago
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Executive Assistant
TruStage
ON · Ontario, Canada
- Full-time

Artitalia Group Inc.

Executive Assistant / Receptionist Coordinator

Montréal-Est, QC, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: Minimum 3–5 years of experience in an Executive Assistant, Administrative Assistant, Office Coordinator, or similar role
Posting language: English
Posted: Sep 10, 2026

Original job description

About Artitalia Group

Artitalia Group is a leading manufacturer of custom fixtures and furnishings for retail, restaurant & hospitality, mail & parcel and material handling environments. We work with premium materials, tight timelines, and high-quality standards to deliver exceptional products to our clients.

Position Description

As the Executive Assistant & Reception Coordinator, you will be the face of Artitalia Group and the administrative backbone of our executive office. You will be responsible for creating an exceptional first impression for every visitor while ensuring our executive leadership team remains organized, prepared, and operating efficiently.

Responsibilities

Reception & Front Office
Executive Support
Meetings & Client Hospitality
Office Administration
Travel & Expense Management
Office Hospitality

DETAILS

Reception & Front Office
Welcome clients, suppliers, partners, and visitors with professionalism and warmth
Answer and direct incoming telephone calls
Manage visitor sign-in and reception procedures
Maintain an organized, clean, and professional reception area
Coordinate incoming and outgoing courier packages and mail
Manage office and reception supplies
Liaise with building management and external service providers when required
Executive Support

Provide Day-to-day Administrative Support To Senior Executives By

Managing complex calendars and schedules
Coordinating meetings and appointments
Organizing executive priorities and daily agendas
Preparing presentations and meeting materials
Processing expense reports
Managing confidential information with absolute discretion
Tracking follow-up items and ensuring deadlines are met
Meetings & Client Hospitality

Coordinate All Executive Meetings And Client Visits, Including

Preparing boardrooms and meeting spaces
Organizing presentation materials
Ordering catering and meals
Preparing coffee, tea, beverages, and refreshments
Welcoming guests upon arrival
Ensuring every client enjoys professional, first-class experience
Office Administration
Draft correspondence, letters, and internal communications
Maintain filing systems and company records
Coordinate document approvals and signatures
Assist with special projects
Support internal events and executive functions
Help improve administrative processes and efficiencies
Travel & Expense Management
Coordinate all executive travel arrangements- Booking domestic and international travel
Coordinating hotels, flights, rental vehicles, and transportation. Preparing detailed travel itineraries
Monitor travel changes and adjustments
Reconcile receipts and expenses
Submit expense reports accurately and on time
Office Hospitality
Maintain kitchens, coffee stations, and meeting areas
Ensure refreshments and supplies are always available
Coordinate lunches, executive meetings, and company events
Help create a welcoming and professional office atmosphere

Qualifications

Minimum 3–5 years of experience in an Executive Assistant, Administrative Assistant, Office Coordinator, or similar role
Exceptional organizational and multitasking abilities
Excellent written and verbal communication skills
Outstanding interpersonal and customer service skills
Professional appearance and demeanor
Strong attention to detail
Ability to prioritize multiple responsibilities simultaneously
High level of integrity and confidentiality
Strong problem-solving abilities
Positive, proactive attitude

Technical Skills

Microsoft Office (Outlook, Word, Excel, PowerPoint)
Microsoft Teams
Calendar management
Expense management systems
Video conferencing platforms
Ability to quickly learn new software and business systems

Apply on LinkedIn About employer

More about this job

Responsibilities

Serve as the first point of contact for visitors and manage reception, office hospitality, supplies, mail, and front-office procedures. Provide executive administrative support by coordinating calendars, meetings, travel, expenses, correspondence, records, and special projects.

Requirements

Requires 3–5 years of experience in an executive assistant, administrative assistant, office coordinator, or similar role, along with strong organizational, communication, interpersonal, and customer service abilities. Candidates should demonstrate discretion, attention to detail, prioritization, problem-solving, and proficiency with Microsoft Office, Teams, calendar and expense systems, and video conferencing platforms.

Skills

Calendar Management
Meeting Coordination
Travel Coordination
Expense Management
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Written Communication
Verbal Communication
Customer Service
Organization
Multitasking
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Reception Coordinator
Administrative Support
Reception
Front Office
Calendar Management
Meeting Coordination
Client Hospitality
Travel Arrangements
Expense Reports
Confidential Information
Correspondence
Filing Systems
Document Approvals
Office Administration
Courier Packages
Mail Management
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Calendar Management Systems
Expense Management Systems
Video Conferencing
Manufacturing
Custom Fixtures
Retail
Hospitality

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Executive assistant jobs in Canada

Executive Assistant - Head Office

Executive Administrative Assistant

Executive Assistant – Winnipeg, MB