Find work in Canada.

328,218 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Save this search

Added 13 mins ago
Metadata Assistant
University of Victoria
Victoria, BC
Full-time
Under the direction of the Head of Metadata and reporting to the Metadata Supervisor (Cataloguing), the Metadata Assistant carries out resource description on material covering a wide…
Added 14 mins ago
Administrative Assistant
Niagara College
Welland, ON
Applications are invited for the position of Temporary Part-Time Administrative Assistant Position in the S
Added 29 mins ago
Senior Fund Accountant
BNP Paribas
Montreal, QC
Full-time
Added 29 mins ago
Medical Laboratory Assistant - Laboratory Services
Nova Scotia Health Authority
Bridgewater, NS
Full-time
Under the direction of Management (or designate), the Medical Laboratory Assistant (MLA) works in collaboration with and supports all members of Pathology and Laboratory Medicine (PLM) by…
Added 29 mins ago
Assistant Manager, Supply Chain Finance, Trade Finance Operations (12-Month Contract) - Toronto
Scotiabank
Toronto, ON
Added 29 mins ago
School Administrative Assistant (DJCWA)
Nova Scotia Regional Centres for Education & CSAP
NS · Dr. J.C. Wickwire Academy, NS
Added 29 mins ago
Post Office Assistant - Term 1
Canada Post - Postes Canada
Upton, QC
Added 29 mins ago
Post Office Assistant - Term
Canada Post - Postes Canada
New Germany, NS
Added 59 mins ago
Service Worker I
Alberta Health Services
Red Deer, AB
Part-time
Added 59 mins ago
Administrative Support III - Neuroscience
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
Part-time
Added 59 mins ago
Administrative Support IV
Alberta Health Services
Grande Prairie, AB
Full-time
Are you a highly organized, collaborative, and service-oriented administrative professional looking to make a meaningful impact in healthcare? This is an exciting opportunity to join the…
Added 59 mins ago
Administrateur (trice) de propriété
Alcovi Capital
Laval, QC
Full-time
Added 59 mins ago
Executive Assistant
Wills Transfer Limited
Smiths Falls, ON
Full-time
Reporting directly to the President, the Executive Assistant will provide day-to-day administrative and organizational support while helping ensure priorities, meetings, communications, and…
Added 59 mins ago
Administrative Support III
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
Part-time
Reporting to the Supervisor of Registration and Patient Information, the Administrative Support III - Patient Registration Clerk serves as the first point of contact for patients and…
Added 59 mins ago
Project Assistant
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
Part-time
Added 59 mins ago
Administrative Support IV
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
Full-time
Alberta Health Services is seeking a highly organized and detail-oriented Physician Support Assistant to support the Department of Family Medicine through administrative coordination of…
Added 1 hour ago
Administrative Secretary - Child and Adolescent Mental Health Service
Winnipeg Regional Health Authority (WRHA)
Winnipeg, MB
Full-time
Added 1 hour ago
Pharmacy Assistant
Avena Recruitment
Toronto, ON · Greater Toronto Area, Canada
Full-time
Added 1 hour ago
Vivanta Representative
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Mississauga, ON · Dartmouth, NS
…Vivanta Services and other Vivanta team members in providing administrative support and bilingual customer service to clients, groups and internal customers (the business). Work may involve…
Added 2 hours ago
Administrative Assistant
University of Victoria
Victoria, BC
Full-time
The Administrative Assistant serves as the first point of contact for all students and visitors to the IMP, and provides comprehensive administrative support to students, staff and faculty.…
Added 2 hours ago
Program Assistant
University of Victoria
Victoria, BC
Full-time
Reporting to the Administrative Officer, this position is the first point of contact for the Counselling Psychology Program and provides front line reception duties and administrative…
Added 2 hours ago
Patient care Aide
Provincial Health Services Authority
Vancouver, BC
Part-time
Added 2 hours ago
Assistant, Records and Benefits
Provincial Health Services Authority
Burnaby, BC
Full-time
Reporting to the Team Lead Employee Records and Benefits, the Records and Benefits Assistant (“Assistant”) is responsible for providing confidential administrative support to the Records…
Added 2 hours ago
Patient care Aide
Provincial Health Services Authority
Vancouver, BC
Full-time
Added 2 hours ago
Medical Laboratory Assistant - Laboratory Services
Nova Scotia Health and IWK Health
Bridgewater, NS
Under the direction of Management (or designate), the Medical Laboratory Assistant (MLA) works in collaboration with and supports all members of Pathology and Laboratory Medicine (PLM) by…

Artitalia Group Inc.

Executive Assistant / Receptionist Coordinator

Montréal-Est, QC, Canada

Job type: Full-time
Apply by: Oct 10, 2026
Experience: Minimum 3–5 years of experience in an Executive Assistant, Administrative Assistant, Office Coordinator, or similar role
Posting language: English
Posted: Sep 10, 2026

Apply About employer

Applications open in a new tab.

Original job description

About Artitalia Group

Artitalia Group is a leading manufacturer of custom fixtures and furnishings for retail, restaurant & hospitality, mail & parcel and material handling environments. We work with premium materials, tight timelines, and high-quality standards to deliver exceptional products to our clients.

Position Description

As the Executive Assistant & Reception Coordinator, you will be the face of Artitalia Group and the administrative backbone of our executive office. You will be responsible for creating an exceptional first impression for every visitor while ensuring our executive leadership team remains organized, prepared, and operating efficiently.

Responsibilities

Reception & Front Office
Executive Support
Meetings & Client Hospitality
Office Administration
Travel & Expense Management
Office Hospitality

DETAILS

Reception & Front Office
Welcome clients, suppliers, partners, and visitors with professionalism and warmth
Answer and direct incoming telephone calls
Manage visitor sign-in and reception procedures
Maintain an organized, clean, and professional reception area
Coordinate incoming and outgoing courier packages and mail
Manage office and reception supplies
Liaise with building management and external service providers when required
Executive Support

Provide Day-to-day Administrative Support To Senior Executives By

Managing complex calendars and schedules
Coordinating meetings and appointments
Organizing executive priorities and daily agendas
Preparing presentations and meeting materials
Processing expense reports
Managing confidential information with absolute discretion
Tracking follow-up items and ensuring deadlines are met
Meetings & Client Hospitality

Coordinate All Executive Meetings And Client Visits, Including

Preparing boardrooms and meeting spaces
Organizing presentation materials
Ordering catering and meals
Preparing coffee, tea, beverages, and refreshments
Welcoming guests upon arrival
Ensuring every client enjoys professional, first-class experience
Office Administration
Draft correspondence, letters, and internal communications
Maintain filing systems and company records
Coordinate document approvals and signatures
Assist with special projects
Support internal events and executive functions
Help improve administrative processes and efficiencies
Travel & Expense Management
Coordinate all executive travel arrangements- Booking domestic and international travel
Coordinating hotels, flights, rental vehicles, and transportation. Preparing detailed travel itineraries
Monitor travel changes and adjustments
Reconcile receipts and expenses
Submit expense reports accurately and on time
Office Hospitality
Maintain kitchens, coffee stations, and meeting areas
Ensure refreshments and supplies are always available
Coordinate lunches, executive meetings, and company events
Help create a welcoming and professional office atmosphere

Qualifications

Minimum 3–5 years of experience in an Executive Assistant, Administrative Assistant, Office Coordinator, or similar role
Exceptional organizational and multitasking abilities
Excellent written and verbal communication skills
Outstanding interpersonal and customer service skills
Professional appearance and demeanor
Strong attention to detail
Ability to prioritize multiple responsibilities simultaneously
High level of integrity and confidentiality
Strong problem-solving abilities
Positive, proactive attitude

Technical Skills

Microsoft Office (Outlook, Word, Excel, PowerPoint)
Microsoft Teams
Calendar management
Expense management systems
Video conferencing platforms
Ability to quickly learn new software and business systems

Apply About employer

More about this job

Responsibilities

Acts as the first point of contact for visitors while providing comprehensive administrative support to the executive leadership team. Responsibilities include managing complex calendars, coordinating travel, and overseeing office hospitality and reception operations.

Requirements

Requires 3-5 years of experience in an executive assistant or office coordinator role with strong organizational and communication skills. Proficiency in Microsoft Office and experience with expense and calendar management systems are essential.

Skills

Calendar Management
Executive Support
Reception Coordination
Travel Coordination
Expense Management
Microsoft Office
Microsoft Teams
Client Hospitality
Office Administration
Communication Skills
Multitasking
Problem Solving
Confidentiality
Interpersonal Skills
Event Coordination
Document Management

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Calendar Management
Expense Reports
Travel Itineraries
Client Hospitality
Office Administration
Manufacturing
Executive Assistant
Receptionist
Administrative Support
Video Conferencing

Report this job