Payroll & HR Specialist – ADP Workforce Now

Aspex Group is looking for a Payroll & HR Specialist with hands-on ADP Workforce Now experience to join our Montreal team.

The primary focus of this position is payroll administration and payroll support using ADP Workforce Now, with additional responsibilities in human resources and recruitment.

We are looking for someone who is comfortable working directly in ADP Workforce Now, understands Canadian payroll processes - ideally Quebec payroll - and can also support day-to-day HR activities such as employee documentation, onboarding and recruitment.

Candidates with strong payroll and ADP Workforce Now experience are encouraged to apply even if their recruitment experience is limited.

Key ResponsibilitiesPayroll & ADP Workforce Now

• Process and support payroll activities using ADP Workforce Now
• Review, verify and correct employee time entries
• Enter and validate payroll information
• Process payroll adjustments and corrections
• Maintain accurate employee payroll records
• Assist with payroll-related reporting
• Help resolve payroll discrepancies and employee payroll questions
• Support payroll reconciliations and year-end activities when required
• Ensure employee information is accurate and up to date in ADP Workforce Now
• Assist the HR Director during payroll processing periods

Human Resources

Working closely with the HR Director, you will also:

• Prepare new-hire documentation
• Assist with employee onboarding and orientation
• Maintain employee files and HR records
• Prepare employment letters and internal HR documentation
• Assist with employee departures and related paperwork
• Support various day-to-day HR administrative activities
• Help ensure employee information and documentation remain accurate and organized

Recruitment

• Write and publish job postings
• Review applications and identify potential candidates
• Conduct preliminary telephone or virtual interviews
• Coordinate interviews with hiring managers
• Source candidates through LinkedIn, Indeed and other recruitment platforms
• Follow up with candidates throughout the recruitment process
• Assist managers with their recruitment needs
• Participate in improving our recruitment processes

What We’re Looking For

• Hands-on experience with ADP Workforce Now
• Experience processing or supporting Canadian payroll
• Experience with Quebec payroll is strongly preferred
• Good understanding of payroll adjustments, timecards and employee payroll records
• Strong attention to detail and accuracy
• Excellent organizational and follow-up skills
• Ability to handle confidential employee information with discretion
• Ability to manage multiple priorities simultaneously
• Strong French communication skills, both written and spoken
• Functional professional English
• Comfortable using Microsoft Excel and other HR-related systems
• Proactive, resourceful and solutions-oriented

Experience in HR administration, recruitment or talent acquisition is considered an asset.

Education in human resources, payroll, administration, accounting or a related field is also considered an asset.

Why Join Aspex Group?

• Stable Monday-to-Friday schedule
• Permanent full-time position
• Dental insurance
• Employee discounts
• On-site parking
• Casual work environment
• Opportunity to work closely with management
• Opportunity to take ownership of payroll-related responsibilities and grow within the HR function