Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 26, 2026

Hiring at a glance

View jobs

Open jobs: 7,526
Employers: 3,523

Advertised starting pay

Average starting payCAD / hour: $31.14Across 941 listings
Average starting payCAD / year: $71,533Across 569 listings
Average starting payUSD / year: $73,007Across 21 listings
Average starting payCAD / month: $4,944Across 18 listings
Average starting payUSD / hour: $24.36Across 15 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%62 listings
Hybrid: 13%996 listings
On-site: 85%6,419 listings

Not specified: 1% (49 listings)

Employers hiring include Canada Post - Postes Canada (368), HealthCareersInSask.ca (137), Chartwell (64).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 12 mins ago
RB
Administrative Assistant
Royal Bank of Canada
Calgary, AB
- Full-time
Added 12 mins ago
RB
Administrative Assistant
Royal Bank of Canada
Timmins, ON
- Full-time
Added 12 mins ago
R
Administrative Assistant
RBC
Timmins, ON
- Full-time
Added 12 mins ago
R
Administrative Assistant
RBC
Sudbury, ON
- Full-time
Added 12 mins ago
P
Administrative Assistant
PwC
Calgary, AB · Vancouver, BC · Ottawa, ON · Toronto, ON · Montreal, QC
- Full-time
Added 13 mins ago
LE
Senior Leadership - Executive Administrative Assistant
Laurentis Energy Partners
Oshawa, ON
- Full-time
Added 27 mins ago
Security Manager
PACT
ON · Mississauga, Ontario
Added 27 mins ago
CG
Executive Assistant to the Consul General
Consulate General of Israel in Toronto and Western Canada
Toronto, ON
- Full-time
Added 27 mins ago
S
ES-NU26-58 Administrative Assistant, IES
Springboard
Toronto, ON · Scarborough, ON
- Full-time
Added 43 mins ago
JI
Office Administrator - 12 Month Contract
J.D. Irving, Limited
Saint John, NB
- Full-time
J.D. Irving, Limited is seeking a highly organized and detail-oriented Office Administrator to support the day-to-day administrative operations of the Corporate Human Resources department.…
Added 43 mins ago
YH
Administrative Assistant - Ambulatory Care Program - Regular Part Time
Yukon Hospital
Whitehorse, YT
- Part-time
Added 57 mins ago
A
Executive Assistant, CIO
AIMCo
Calgary, AB
- Full-time
…ability to manage competing priorities while enabling the CIO office and the senior investment leadership team to operate at their best. This Role is located in our Calgary office in a…
Added 57 mins ago
H
Medical Office Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Department: Community Health Services Administration
Added 57 mins ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Assiniboia, SK
- Full-time
Added 57 mins ago
S
ES-NU26-58 Administrative Assistant, IES
Springboard
Toronto, ON
- Full-time
Added 57 mins ago
Procurement Manager
Amrize
Richmond, BC
Added 57 mins ago
Account Administration Officer
Scotiabank
Ottawa, ON
As an Account Administration Officer, you will be responsible for providing administrative support to the MD Private Investment Counsel and MD Management Ltd lines of business.
Added 58 mins ago
KC
Administrative Assistant
K2 Capital
Vancouver, BC
- Full-time
K2 Capital is seeking a proactive, highly organized Executive Assistant & Office Administrator to work directly with our Managing Director and keep day-to-day operations running smoothly.
Added 1 hour ago
MO
Library Assistant 2
Municipality of Chatham-Kent
Blandford-Blenheim, ON · Merlin, ON · Blenheim, ON
- Part-time
Added 1 hour ago
AC
Spécialiste Des Contrats/contract Specialist
Aston Carter
Dorval, QC
- $30 to $40 CAD / hour
- Contract
Added 1 hour ago
Operations Supervisor and Driver - Durham
Diabetes Canada / National Diabetes Trust
Clarington, ON · Oshawa, ON
Added 1 hour ago
M
Executive Assistant
Metrolinx
Toronto, ON
- Full-time
Added 1 hour ago
EP
Commercial Property Manager
Edison Properties Winnipeg
Winnipeg, MB
- Full-time
Added 1 hour ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Department: Community Health Services Administration
Added 1 hour ago
B&
Security Manager (Healthcare)
Black & McDonald Limited
Toronto, ON
- Full-time

ASSA ABLOY

Executive Assistant & HR Coordinator

ON, Canada
Oakville, ON, Canada

Compensation Range: $70,000 ~ $80,000 commensurate with experience

Apply About employer

Applications open in a new tab.

Job details

Pay: Compensation Range: $70,000 ~ $80,000 commensurate with experience
Apply by: Nov 14, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Reports to: Vice President, Human Resources
Supports: President and VP Leadership Team

We’re looking for a highly organised, proactive and resourceful Executive Assistant & HR Coordinator to provide executive support to our President and VP leadership team while supporting the day-to-day operations of our HR function.This is a broad, highly visible role with a roughly equal focus on executive and office support and HR coordination and administration. You’ll help our leaders stay organised, prepared and focused while supporting the systems, processes and administration that keep HR running smoothly.You’re someone who anticipates what’s needed, takes ownership and follows through. You’re equally comfortable preparing for a leadership meeting, working within HR systems, coordinating across teams, organising an employee event or solving an office issue.

What You’ll Do

Executive & Leadership Support.

Provide executive support to the President and VP leadership team.
Manage calendars, meetings, travel, expenses and competing priorities.
Coordinate leadership meetings, planning sessions and key business activities.
Prepare agendas, presentations, meeting materials and communications.
Track actions, decisions and commitments and ensure timely follow-up.
Anticipate needs and help keep leadership priorities moving forward.
Coordinate special projects and cross-functional activities.
Handle sensitive and confidential information with discretion.

HR Coordination & Administration

Provide administrative and operational support across HR and its different functional areas.
Support HR systems, employee information, records and data accuracy.
Assist with HR processes, documentation, reporting and recurring administrative activities.
Coordinate employee-related documentation, communications and system updates.
Support HR programmes, projects and initiatives through effective organisation and follow-through.
Prepare HR materials, presentations, reports and communications.
Help employees navigate routine HR questions and connect them with the appropriate HR resource.Identify opportunities to simplify and improve HR administrative processes.

Office Management & Employee Experience

Coordinate day-to-day office operations and workplace needs.
Manage vendors, supplies, facilities requirements and general office administration.
Serve as a go-to resource for employees on workplace matters.
Coordinate company events, employee celebrations, meetings and leadership visits.
Help ensure the office is organised, professional and welcoming.
Proactively resolve issues and look for ways to improve the overall workplace experience.

What You Bring

Experience in executive administration, HR coordination, office management or a combination of these areas.
Exceptional organisation, attention to detail and follow-through.
A proactive, solutions-oriented mindset and strong sense of ownership.
Ability to manage multiple priorities and support several senior stakeholders.
Strong systems aptitude and confidence learning new technology.
Excellent written and verbal communication skills.
Sound judgement and discretion when handling confidential employee and business information.
Confidence working with senior leaders and employees at all levels.
Ability to shift comfortably between high-level priorities and hands-on administrative work.
Strong Microsoft 365 skills, particularly Outlook, Teams, Word, Excel and PowerPoint.
Post-secondary education in Human Resources, Business Administration or a related field is an asset.
Progress towards a CHRP designation is an asset.

What Success Looks Like

You become a trusted partner to both our leadership team and HR.
Our President and VPs are organised and prepared, commitments are followed through, HR systems and administration are well supported, and the office runs smoothly.
You bring structure to a busy environment, stay one step ahead and take pride in making things work better for both leaders and employees.

Compensation Range: $70,000 ~ $80,000 commensurate with experience

We are the ASSA ABLOY Group
Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 63,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access.

As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.

As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.

Apply About employer

More about this job

Responsibilities

The role provides executive support to the President and VP leadership team while managing day-to-day HR administration and operations. Additionally, the position oversees office management, vendor relations, and the coordination of company events and employee experiences.

Requirements

Candidates should have experience in executive administration, HR coordination, or office management with strong organizational and communication skills. Proficiency in Microsoft 365 and the ability to handle confidential information with discretion are essential requirements.

Skills

Executive support
HR coordination
Office management
Calendar management
Travel coordination
Expense management
HR systems
Data accuracy
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
Communication
Discretion

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
HR Coordinator
Office Management
Human Resources
Administration
Leadership Support
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
CHRP
Employee Experience
Facilities Management
Vendor Management
Confidentiality
Data Accuracy
Project Coordination
Business Administration

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