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Added 6 mins ago
MO
Library Assistant 2
Municipality of Chatham-Kent
Blandford-Blenheim, ON · Merlin, ON · Blenheim, ON
- Part-time
Chatham-Kent Public Library (CKPL) has an opening for a permanent part-time Library Assistant 2 in Blenheim and Merlin branches.
Added 6 mins ago
TO
Registered Practical Nurse
THE ONEILL CENTRE
Cannington, ON
- Part-time
The Registered Practical Nurse (RPN) reports to the Assistant Director of Care/Nurse Manager and provides clinical leadership to support safe, high-quality, person-centred care. The RPN…
Added 6 mins ago
CC
Assistant Store Manager
Canna Cabana
Innisfil, ON
- $21 to $23 CAD / hour
- Full-time
Our retail Assistant Store Manager (ASM) at our Innisfil, ON store is vital to delivering a distinctive shopping experience. The ASM is primarily responsible for working collaboratively…
Added 22 mins ago
Department Sales Manager, Footwear
Sporting Life Group
Burlington, ON
While partnering with your assistant manager to achieve sales targets, manage team KPIs, and maximize profitability, you’ll coach your team to be product and trend experts, ensuring they’re…
Added 22 mins ago
Lab Patient Technician
LifeLabs
Toronto, ON
Graduate of an approved Laboratory Assistant program or equivalent are preferred.
Added 22 mins ago
Medical Lab Technician (OPSEU LAB) - Hematology
LifeLabs
Mississauga, ON
Registered Laboratory Assistant (OSMT) optional
Added 22 mins ago
JUNIOR ASSISTANT MANAGER
Boutique La Vie En Rose
Vaudreuil-Dorion, QC
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 22 mins ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Drummondville, QC
Added 22 mins ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Val-d'Or, QC
Added 22 mins ago
M
Executive Assistant
Metrolinx
Toronto, ON
- Full-time
Added 22 mins ago
NL
S2627-71 Educational Assistant- Duclos School
Northern Lights Public Schools
Bonnyville, AB
- Full-time
We are seeking a full-time (1.0 FTE) Educational Assistant to commence as soon as possible. This assignment involves assisting with student educational program needs including social…
Added 22 mins ago
DS
Educational Assistant (1.0 FTE - Temporary)
District School Board Ontario North East
Schumacher, ON
- Temporary
Post-secondary education in Educational Assistant, Early Childhood Education, Developmental Services Worker, or related field, and/or equivalent. Demonstrated experience working with…
Added 22 mins ago
SD
Education Assistant
School District 60
Fort St. John, BC
- Full-time
There is a position available for a Certified Education Assistant at Dr. Kearney Middle School. Applications must be completed online and will be accepted until noon, October 27, 2026.
Added 22 mins ago
YR
School Assistants (Lunch-Time Supervisors) - Oak Ridges P.S.
York Region District School Board
Richmond Hill, ON
- Full-time
The role of the school assistant is to provide supervisory support to teaching staff during peak or critical periods of the school day. This position includes lunch period supervision or as…
Added 22 mins ago
WC
100% Permanent Educational Assistant
Wellington Catholic District School Board
Mount Forest, ON
- Internship
100% Permanent Educational Assistant – 10 MONTHS
Added 22 mins ago
WC
100% Permanent Educational Assistant (2nd Vacancy)
Wellington Catholic District School Board
Fergus, ON
- Internship
100% Permanent Educational Assistant – 10 MONTHS (2nd Position)
Added 22 mins ago
SC
EDUCATIONAL ASSISTANT - Temporary Part-time
Simcoe County District School Board
Innisfil, ON
- Part-time
Educational Assistant positions can be physically demanding positions. Position requirements may include, providing students with assistance for toileting, diapering, feeding, lifting,…
Added 22 mins ago
BS
Assistant Director, IT Services
Burnaby School District - SD41
Burnaby, BC
- Contract
Reporting to the Director, IT Services, the Assistant Director, IT Services provides leadership and operational oversight for the District's information technology services, infrastructure,…
Added 22 mins ago
OJ
Assistant General Counsel - Insurance Regulatory & Corporate
Oliver James
Toronto, ON · Greater Toronto Area, Canada
- $180,000 to $220,000 USD / year
- Full-time
Assistant General Counsel - Insurance & Regulatory
Added 22 mins ago
BH
Educational Assistant - Temporary FT - St. Gabriel School (1.0 FTE )
Brant Haldimand Norfolk Catholic District School Board
Brantford, ON
- Internship
Successful completion of a post secondary educational assistant program (normally one year), or equivalent, plus a minimum of one year experience working with children;
Added 22 mins ago
BH
Educational Assistant - Temporary FT - Madonna Della Libera School (1.0 FTE)
Brant Haldimand Norfolk Catholic District School Board
Brantford, ON
- Internship
Successful completion of a post secondary educational assistant program (normally one year), or equivalent, plus a minimum of one year experience working with children;
Added 22 mins ago
EC
Full Time Temporary Educational Assistants
Evergreen Catholic Schools
Spruce Grove, AB
- Full-time
Diploma in child/youth care, Educational Assistant Certificate and experience with Speech/Language Assistance are assets
Added 22 mins ago
EC
Full Time Temporary Educational Assistant
Evergreen Catholic Schools
Spruce Grove, AB
- Full-time
STCLC is currently seeking an Educational Assistant to assist students with diverse academic and social/emotional needs. This full time temporary position will begin as soon as possible and…
Added 22 mins ago
EC
Full Time Temporary Educational Assistant
Evergreen Catholic Schools
Spruce Grove, AB
- Full-time
St. Joseph Catholic School in Spruce Grove, AB is currently seeking a Full Time Temporary Educational Assistant to assist students with diverse academic and social/emotional needs.…
Added 22 mins ago
EC
Part Time Temporary Educational Assistant
Evergreen Catholic Schools
Spruce Grove, AB
- Part-time
Evergreen Catholic Separate School Division is seeking an experienced Educational Assistant for a temporary part-time contract for the remainder of the 2026-27 school year.

ASSA ABLOY

Executive Assistant & HR Coordinator

ON, Canada
Oakville, ON, Canada

Compensation Range: $70,000 ~ $80,000 commensurate with experience

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Job details

Pay: Compensation Range: $70,000 ~ $80,000 commensurate with experience
Apply by: Nov 14, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Reports to: Vice President, Human Resources
Supports: President and VP Leadership Team

We’re looking for a highly organised, proactive and resourceful Executive Assistant & HR Coordinator to provide executive support to our President and VP leadership team while supporting the day-to-day operations of our HR function.This is a broad, highly visible role with a roughly equal focus on executive and office support and HR coordination and administration. You’ll help our leaders stay organised, prepared and focused while supporting the systems, processes and administration that keep HR running smoothly.You’re someone who anticipates what’s needed, takes ownership and follows through. You’re equally comfortable preparing for a leadership meeting, working within HR systems, coordinating across teams, organising an employee event or solving an office issue.

What You’ll Do

Executive & Leadership Support.

Provide executive support to the President and VP leadership team.
Manage calendars, meetings, travel, expenses and competing priorities.
Coordinate leadership meetings, planning sessions and key business activities.
Prepare agendas, presentations, meeting materials and communications.
Track actions, decisions and commitments and ensure timely follow-up.
Anticipate needs and help keep leadership priorities moving forward.
Coordinate special projects and cross-functional activities.
Handle sensitive and confidential information with discretion.

HR Coordination & Administration

Provide administrative and operational support across HR and its different functional areas.
Support HR systems, employee information, records and data accuracy.
Assist with HR processes, documentation, reporting and recurring administrative activities.
Coordinate employee-related documentation, communications and system updates.
Support HR programmes, projects and initiatives through effective organisation and follow-through.
Prepare HR materials, presentations, reports and communications.
Help employees navigate routine HR questions and connect them with the appropriate HR resource.Identify opportunities to simplify and improve HR administrative processes.

Office Management & Employee Experience

Coordinate day-to-day office operations and workplace needs.
Manage vendors, supplies, facilities requirements and general office administration.
Serve as a go-to resource for employees on workplace matters.
Coordinate company events, employee celebrations, meetings and leadership visits.
Help ensure the office is organised, professional and welcoming.
Proactively resolve issues and look for ways to improve the overall workplace experience.

What You Bring

Experience in executive administration, HR coordination, office management or a combination of these areas.
Exceptional organisation, attention to detail and follow-through.
A proactive, solutions-oriented mindset and strong sense of ownership.
Ability to manage multiple priorities and support several senior stakeholders.
Strong systems aptitude and confidence learning new technology.
Excellent written and verbal communication skills.
Sound judgement and discretion when handling confidential employee and business information.
Confidence working with senior leaders and employees at all levels.
Ability to shift comfortably between high-level priorities and hands-on administrative work.
Strong Microsoft 365 skills, particularly Outlook, Teams, Word, Excel and PowerPoint.
Post-secondary education in Human Resources, Business Administration or a related field is an asset.
Progress towards a CHRP designation is an asset.

What Success Looks Like

You become a trusted partner to both our leadership team and HR.
Our President and VPs are organised and prepared, commitments are followed through, HR systems and administration are well supported, and the office runs smoothly.
You bring structure to a busy environment, stay one step ahead and take pride in making things work better for both leaders and employees.

Compensation Range: $70,000 ~ $80,000 commensurate with experience

We are the ASSA ABLOY Group
Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 63,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access.

As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.

As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.

Apply About employer

More about this job

Responsibilities

The role provides executive support to the President and VP leadership team while managing day-to-day HR administration and operations. Additionally, the position oversees office management, vendor relations, and the coordination of company events and employee experiences.

Requirements

Candidates should have experience in executive administration, HR coordination, or office management with strong organizational and communication skills. Proficiency in Microsoft 365 and the ability to handle confidential information with discretion are essential requirements.

Skills

Executive support
HR coordination
Office management
Calendar management
Travel coordination
Expense management
HR systems
Data accuracy
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
Communication
Discretion

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
HR Coordinator
Office Management
Human Resources
Administration
Leadership Support
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
CHRP
Employee Experience
Facilities Management
Vendor Management
Confidentiality
Data Accuracy
Project Coordination
Business Administration

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