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Added 10 mins ago
K
Maintenance Coordinator
Keyera
Fort Saskatchewan, AB
- Full-time
…safely planned, organized, and executed. Working closely with Operations, Engineering, Planning and Scheduling, and maintenance service providers, the Maintenance Coordinator will support…
Added 10 mins ago
GT
Operations and Project Coordinator
GeoSpectrum Technologies, Inc
Port Coquitlam, BC
- Full-time
Previous experience in a coordinator, administrative, or project support role, preferably in a technical, engineering, manufacturing, or operations environment.
Added 24 mins ago
SC
System Implementation Specialist
SFIR Consulting Ltd.
ON · North York (Northwood Park / York University), Ontario
- Full-time
engagement, clearly enough that the Project Coordinator can track
Added 24 mins ago
MA
Set Surfacing Artist
Mikros Animation
Montreal, QC
- Full-time
Under the supervision of the Lead and the Set Surfacing Supervisor, the Set Surfacing Artist manages all operations including the look, UV's, textures and shading of the film's sets.
Added 39 mins ago
Simulator Qualification Coordinator
FlightSafety International
Toronto, ON · Downsview, ON
The Simulator Qualification Coordinator ensures that each Simulator in each configuration is in compliance with governmental regulations and advisory circulars.
Added 39 mins ago
W
Franchise Operations Coordinator
WildBrain
Toronto, ON
- Full-time
We're looking for a Franchise Coordinator to will support the effective administration of the franchise team and managing finance-related administrative tasks.
Added 54 mins ago
Logistics Coordinator
World Vision Canada
Mississauga, ON
The Logistics Coordinator is responsible for overseeing end-to-end warehouse, fulfillment, and freight operations to ensure the efficient and timely movement of products. This includes…
Added 54 mins ago
IF
Business Operations Coordinator
Inn From The Cold
Calgary, AB
- Full-time
Position Title Business Operations Coordinator
Added 55 mins ago
W
Franchise Operations Coordinator
WildBrain
Toronto, ON
- $55,000 to $65,000 CAD / year
- Full-time
We're looking for a Franchise Coordinator to will support the effective administration of the franchise team and managing finance-related administrative tasks.
Added 55 mins ago
NL
Social Media & Community Coordinator
Nonna Lia
Toronto, ON
- Full-time
…are looking for a highly motivated Social Media & Community Coordinator to join our growing…
Added 1 hour ago
BC
Coordonnateur(trice) des opérations de chantier | Field Operations Coordinator
Broccolini Construction Inc.
Montreal, QC
- Full-time
Coordonnateur(trice) des opérations de chantier
Added 1 hour ago
SB
Manager, FBO Operations
Skyservice Business Aviation
Dorval, QC
- Full-time
…including Lineservice, Crew Chiefs, Supervisors, Quality Assurance Coordinator and Customer…
Added 1 hour ago
SB
Flight Coordinator
Skyservice Business Aviation
Calgary, AB · Mississauga, ON
- Full-time
As a Flight Coordinator, you’ll play a pivotal role within our team, collaborating closely with the flight crew and account managers to meticulously plan and execute trips across our entire…
Added 1 hour ago
CL
Workshop Coordinator
Comairco, LLC
Laval, QC
- Full-time
Relevant experience coordinating workshop operations
Added 1 hour ago
MC
Supply Chain & Customer Service Coordinator
Magnera Corporation
North Bay, ON
- Full-time
Reporting to the Supply Chain Manager, the Supply Chain & Customer Service Coordinator is responsible for assisting in coordinating customer order fulfillment activities and providing…
Added 1 hour ago
AG
Coordinator, Logistics and Camp
Alamos Gold Inc.
Dubreuilville, ON
- Full-time
Join Us in Supporting Safe and Efficient Camp Operations!
Added 1 hour ago
Site Material Coordinator - Travel Canada (m/f/d)
Nordex Group
AB
The role of Site Material Coordinator - Canada directly supports Nordex’s mission to develop and deliver clean power plants that make 100% renewable energy a reality for the world. As the…
Added 1 hour ago
Site Material Coordinator - Travel Canada (m/f/d)
Nordex Group
AB
The role of Site Material Coordinator - Canada directly supports Nordex’s mission to develop and deliver clean power plants that make 100% renewable energy a reality for the world. As the…
Added 1 hour ago
Site Material Coordinator - Travel Canada (m/f/d)
Nordex Group
AB
The role of Site Material Coordinator - Canada directly supports Nordex’s mission to develop and deliver clean power plants that make 100% renewable energy a reality for the world. As the…
Added 1 hour ago
GC
REQ26-167 - Planner – Concentrator
Glencore Canada
Quebec, QC
- Full-time
Service : infrastructure and Operations Support
Added 1 hour ago
GC
REQ26-162 - Planner - Mine Maintenance
Glencore Canada
Quebec, QC
- Full-time
Service : infrastructure and Operations Support
Added 1 hour ago
GC
REQ26-164 - Scheduler – Mine maintenance
Glencore Canada
Quebec, QC
- Full-time
Service: Infrastructure and Operations Support
Added 1 hour ago
SC
Bilingual National Sales Coordinator
Sysco Canada Inc.
Quebec, QC
- Full-time
…with an emphasis on Centre of Excellence, Merchandising and…
Added 1 hour ago
GW
On-Site Venue Coordinator – Windsor Station
Gare Windsor Montréal
Montreal, QC
- Full-time
Experience in venue operations, hospitality, facilities, or event production.
Added 1 hour ago
C
Pharmacy Shipping Coordinator
Cencora
Dartmouth, NS · CAN > NS > Dartmouth > Akerley
- Full-time
Delivers day-to-day shipping support within pharmacy operations to ensure accurate, timely movement of orders and supplies across established workflows. Applies approved checklists and…

ASSA ABLOY

Executive Assistant & HR Coordinator

ON, Canada
Oakville, ON, Canada

Compensation Range: $70,000 ~ $80,000 commensurate with experience

Apply About employer

Applications open in a new tab.

Job details

Pay: Compensation Range: $70,000 ~ $80,000 commensurate with experience
Apply by: Nov 14, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Reports to: Vice President, Human Resources
Supports: President and VP Leadership Team

We’re looking for a highly organised, proactive and resourceful Executive Assistant & HR Coordinator to provide executive support to our President and VP leadership team while supporting the day-to-day operations of our HR function.This is a broad, highly visible role with a roughly equal focus on executive and office support and HR coordination and administration. You’ll help our leaders stay organised, prepared and focused while supporting the systems, processes and administration that keep HR running smoothly.You’re someone who anticipates what’s needed, takes ownership and follows through. You’re equally comfortable preparing for a leadership meeting, working within HR systems, coordinating across teams, organising an employee event or solving an office issue.

What You’ll Do

Executive & Leadership Support.

Provide executive support to the President and VP leadership team.
Manage calendars, meetings, travel, expenses and competing priorities.
Coordinate leadership meetings, planning sessions and key business activities.
Prepare agendas, presentations, meeting materials and communications.
Track actions, decisions and commitments and ensure timely follow-up.
Anticipate needs and help keep leadership priorities moving forward.
Coordinate special projects and cross-functional activities.
Handle sensitive and confidential information with discretion.

HR Coordination & Administration

Provide administrative and operational support across HR and its different functional areas.
Support HR systems, employee information, records and data accuracy.
Assist with HR processes, documentation, reporting and recurring administrative activities.
Coordinate employee-related documentation, communications and system updates.
Support HR programmes, projects and initiatives through effective organisation and follow-through.
Prepare HR materials, presentations, reports and communications.
Help employees navigate routine HR questions and connect them with the appropriate HR resource.Identify opportunities to simplify and improve HR administrative processes.

Office Management & Employee Experience

Coordinate day-to-day office operations and workplace needs.
Manage vendors, supplies, facilities requirements and general office administration.
Serve as a go-to resource for employees on workplace matters.
Coordinate company events, employee celebrations, meetings and leadership visits.
Help ensure the office is organised, professional and welcoming.
Proactively resolve issues and look for ways to improve the overall workplace experience.

What You Bring

Experience in executive administration, HR coordination, office management or a combination of these areas.
Exceptional organisation, attention to detail and follow-through.
A proactive, solutions-oriented mindset and strong sense of ownership.
Ability to manage multiple priorities and support several senior stakeholders.
Strong systems aptitude and confidence learning new technology.
Excellent written and verbal communication skills.
Sound judgement and discretion when handling confidential employee and business information.
Confidence working with senior leaders and employees at all levels.
Ability to shift comfortably between high-level priorities and hands-on administrative work.
Strong Microsoft 365 skills, particularly Outlook, Teams, Word, Excel and PowerPoint.
Post-secondary education in Human Resources, Business Administration or a related field is an asset.
Progress towards a CHRP designation is an asset.

What Success Looks Like

You become a trusted partner to both our leadership team and HR.
Our President and VPs are organised and prepared, commitments are followed through, HR systems and administration are well supported, and the office runs smoothly.
You bring structure to a busy environment, stay one step ahead and take pride in making things work better for both leaders and employees.

Compensation Range: $70,000 ~ $80,000 commensurate with experience

We are the ASSA ABLOY Group
Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 63,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access.

As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.

As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.

Apply About employer

More about this job

Responsibilities

The role provides executive support to the President and VP leadership team while managing day-to-day HR administration and operations. Additionally, the position oversees office management, vendor relations, and the coordination of company events and employee experiences.

Requirements

Candidates should have experience in executive administration, HR coordination, or office management with strong organizational and communication skills. Proficiency in Microsoft 365 and the ability to handle confidential information with discretion are essential requirements.

Skills

Executive support
HR coordination
Office management
Calendar management
Travel coordination
Expense management
HR systems
Data accuracy
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
Communication
Discretion

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
HR Coordinator
Office Management
Human Resources
Administration
Leadership Support
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
CHRP
Employee Experience
Facilities Management
Vendor Management
Confidentiality
Data Accuracy
Project Coordination
Business Administration

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