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P
Fleet Assoc Leader
PepsiCo
Hanwell, NB
- Full-time
Project management – Assess current operations and determine optimal internal vs external workflow; potential to set up new fleet shop locations.
Added 14 mins ago
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Fleet Assoc Leader
PepsiCo
New Glasgow, NS
- Full-time
Project management – Assess current operations and determine optimal internal vs external workflow; potential to set up new fleet shop locations.
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Change Management Manager
Kelly
Toronto, ON
- Contract
You are a strategic change leader who thrives in complex enterprise environments. You have successfully led organization-wide transformation initiatives, excel at influencing senior…
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Fleet Assoc Leader
PepsiCo
Charlottetown, PE
- Full-time
Project management – Assess current operations and determine optimal internal vs external workflow; potential to set up new fleet shop locations.
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OM
Chef de projet et opérations clients
Omnicom Media
Montreal, QC
- Full-time
Tu seras le leader opérationnel et stratégique de tes clients. En supervisant la coordination de l'ensemble des projets, tu planifieras les ressources, tu animeras les kick-offs, tu…
Added 14 mins ago
P
Fleet Assoc Leader
PepsiCo
Bathurst, NB
- Full-time
Project management – Assess current operations and determine optimal internal vs external workflow; potential to set up new fleet shop locations.
Added 14 mins ago
P
Fleet Assoc Leader
PepsiCo
Moncton, NB
- Full-time
Project management – Assess current operations and determine optimal internal vs external workflow; potential to set up new fleet shop locations.
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Maintenance Team Lead
BGIS
Mississauga, ON
- Full-time
Project Management roles to lead and execute projects
Added 14 mins ago
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Director, Engineering
ML6 Search + Talent Advisory
Saskatoon, SK
- Full-time
…leadership role in the development of a major uranium mining project in…
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Fleet Assoc Leader
PepsiCo
Dartmouth, NS
- Full-time
Project management – Assess current operations and determine optimal internal vs external workflow; potential to set up new fleet shop locations.
Added 14 mins ago
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Fleet Assoc Leader
PepsiCo
Saint John, NB
- Full-time
Project management – Assess current operations and determine optimal internal vs external workflow; potential to set up new fleet shop locations.
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Actuarial Specialist (Associate) – Retirement & Health Benefits
Marsh
Montreal, QC
- Full-time
Create project work plans and monitor timelines and budgets.
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Property Services Coordinator
BGIS
Vancouver, BC
- Full-time
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated…
Added 14 mins ago
SC
Regional VP, Operations Atlantic
Sysco Canada Inc.
Halifax, NS
- Full-time
Sysco is the global leader in foodservice distribution. With over 71,000 colleagues and a fleet of over 13,000 vehicles, Sysco operates approximately 333 distribution facilities worldwide…
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Webber - Road Technician - Infrastructure Management
Ferrovial
Kingston, ON · CAN - Webber - Infra - Kingston
- Full-time
Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people’s lives? At Ferrovial, we are not just a…
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Project Coordinator, Northern Corridors Bloor Lansdowne
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Toronto, ON
- Full-time
The Capital Project Delivery Group is hiring a Project Coordinator for its Northern Corridors Bloor Lansdowne project. Under the guidance of the Manager, Project Delivery you will organize,…
Added 29 mins ago
CI
Sr. Director Global Commercial - Defense
CoorsTek, Inc.
Ottawa, ON · DEW Engineering Ottawa
- Full-time
DEW is seeking a senior commercial leader responsible for identifying, developing, and executing growth strategies for all DEW Engineering's markets, with accountability for strategic…
Added 44 mins ago
AC
Corporate IT Auditor
ATS Corporation
Cambridge, ON
- Full-time
Be a part of a thriving organization that is a global leader in advanced automation solutions
Added 44 mins ago
HT
Engineering Team Leader (PET HR)
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Bolton, ON
- Full-time
Proactive management of project budgets, status, execution timeline and mitigation as required
Added 44 mins ago
LM
DIRECTOR OF INFORMATION TECHNOLOGY
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A leader in private medicine in Quebec, the Lacroix Medical Group comprises three rapidly growing divisions:
Added 44 mins ago
SI
Influencer and Comms Strategist (contract)
Sony Interactive Entertainment
Mississauga, ON
- Full-time
…services to more than 100 million people and an entertainment leader, home to some of the most beloved and recognizable intellectual properties (IP) in the world. Our role at SIE is to…
Added 44 mins ago
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Manager IT, Enterprise Architecture
WorkSafeBC
Richmond, BC
- Full-time
As a key leader within the Business Engagement Services Department, you’ll build strong partnerships across business and technology teams, provide strategic guidance on complex enterprise…
Added 44 mins ago
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Software Engineering Manager
Verathon
Vancouver, BC · Greater Vancouver, BC
- Full-time
Provide technical project management and leadership for every aspect of the software lifecycle
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UO
Manager, Digital Futures Institute
University of Calgary
Calgary, AB
- Full-time
Added 44 mins ago
VP
Applications Engineer - Project Management
Vishay Precision Group, Inc. (VPG)
Toronto, ON
- Full-time
KELK Canada (Vishay Precision Group) is a global leader in advanced force measurement and optical instrumentation, serving the metals industry for nearly 70 years. Our solutions are known…

ASSA ABLOY

Executive Assistant & HR Coordinator

ON, Canada
Oakville, ON, Canada

Compensation Range: $70,000 ~ $80,000 commensurate with experience

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Job details

Pay: Compensation Range: $70,000 ~ $80,000 commensurate with experience
Apply by: Nov 14, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Reports to: Vice President, Human Resources
Supports: President and VP Leadership Team

We’re looking for a highly organised, proactive and resourceful Executive Assistant & HR Coordinator to provide executive support to our President and VP leadership team while supporting the day-to-day operations of our HR function.This is a broad, highly visible role with a roughly equal focus on executive and office support and HR coordination and administration. You’ll help our leaders stay organised, prepared and focused while supporting the systems, processes and administration that keep HR running smoothly.You’re someone who anticipates what’s needed, takes ownership and follows through. You’re equally comfortable preparing for a leadership meeting, working within HR systems, coordinating across teams, organising an employee event or solving an office issue.

What You’ll Do

Executive & Leadership Support.

Provide executive support to the President and VP leadership team.
Manage calendars, meetings, travel, expenses and competing priorities.
Coordinate leadership meetings, planning sessions and key business activities.
Prepare agendas, presentations, meeting materials and communications.
Track actions, decisions and commitments and ensure timely follow-up.
Anticipate needs and help keep leadership priorities moving forward.
Coordinate special projects and cross-functional activities.
Handle sensitive and confidential information with discretion.

HR Coordination & Administration

Provide administrative and operational support across HR and its different functional areas.
Support HR systems, employee information, records and data accuracy.
Assist with HR processes, documentation, reporting and recurring administrative activities.
Coordinate employee-related documentation, communications and system updates.
Support HR programmes, projects and initiatives through effective organisation and follow-through.
Prepare HR materials, presentations, reports and communications.
Help employees navigate routine HR questions and connect them with the appropriate HR resource.Identify opportunities to simplify and improve HR administrative processes.

Office Management & Employee Experience

Coordinate day-to-day office operations and workplace needs.
Manage vendors, supplies, facilities requirements and general office administration.
Serve as a go-to resource for employees on workplace matters.
Coordinate company events, employee celebrations, meetings and leadership visits.
Help ensure the office is organised, professional and welcoming.
Proactively resolve issues and look for ways to improve the overall workplace experience.

What You Bring

Experience in executive administration, HR coordination, office management or a combination of these areas.
Exceptional organisation, attention to detail and follow-through.
A proactive, solutions-oriented mindset and strong sense of ownership.
Ability to manage multiple priorities and support several senior stakeholders.
Strong systems aptitude and confidence learning new technology.
Excellent written and verbal communication skills.
Sound judgement and discretion when handling confidential employee and business information.
Confidence working with senior leaders and employees at all levels.
Ability to shift comfortably between high-level priorities and hands-on administrative work.
Strong Microsoft 365 skills, particularly Outlook, Teams, Word, Excel and PowerPoint.
Post-secondary education in Human Resources, Business Administration or a related field is an asset.
Progress towards a CHRP designation is an asset.

What Success Looks Like

You become a trusted partner to both our leadership team and HR.
Our President and VPs are organised and prepared, commitments are followed through, HR systems and administration are well supported, and the office runs smoothly.
You bring structure to a busy environment, stay one step ahead and take pride in making things work better for both leaders and employees.

Compensation Range: $70,000 ~ $80,000 commensurate with experience

We are the ASSA ABLOY Group
Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 63,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access.

As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.

As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.

Apply About employer

More about this job

Responsibilities

The role provides executive support to the President and VP leadership team while managing day-to-day HR administration and operations. Additionally, the position oversees office management, vendor relations, and the coordination of company events and employee experiences.

Requirements

Candidates should have experience in executive administration, HR coordination, or office management with strong organizational and communication skills. Proficiency in Microsoft 365 and the ability to handle confidential information with discretion are essential requirements.

Skills

Executive support
HR coordination
Office management
Calendar management
Travel coordination
Expense management
HR systems
Data accuracy
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
Communication
Discretion

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
HR Coordinator
Office Management
Human Resources
Administration
Leadership Support
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
CHRP
Employee Experience
Facilities Management
Vendor Management
Confidentiality
Data Accuracy
Project Coordination
Business Administration

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