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Added 2 mins ago
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Maintenance Stores Coordinator- Mars Wrigley- Newmarket, ON
Mars
Newmarket, ON · NMK-Mars Chocolate
- Full-time
As a Maintenance Stores Coordinator at Mars, you will play a pivotal role in ensuring the efficient and effective management of spare parts and tools required for optimal factory…
Added 16 mins ago
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Coordinator, Leaves (Temporary)
Nutrien
Calgary, AB
- Temporary
This is a temporary position for a 12-month term. Reporting to the Benefits Administration Manager, the Coordinator, Leaves, is responsible for the full lifecycle of an employee's leave of…
Added 16 mins ago
GI
Sales Coordinator
GuestTek Interactive Entertainment Ltd.
Calgary, AB
- Full-time
Work with Client Services upon receipt of signed contract to ensure project is handed off to the Project Management team.
Added 16 mins ago
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Coordinator, Leaves (Temporary)
Nutrien
Saskatoon, SK
- Temporary
This is a temporary position for a 12-month term. Reporting to the Benefits Administration Manager, the Coordinator, Leaves, is responsible for the full lifecycle of an employee's leave of…
Added 17 mins ago
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Project Coordinator, Extensions St. Clair Old Weston
Metrolinx
Canada
- Full-time
The Capital Project Delivery Group is hiring a Project Coordinator for its St, Clair Old Weston Extensions office. Under the guidance of the Senior Manager, you will coordinate the design,…
Added 31 mins ago
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Quality Assurance Quality Control Coordinator
Morson Edge
Blind River, ON
- $60 to $100 CAD / hour
- Contract
Role: QA/QC Coordinator (Intermediate or Senior)
Added 47 mins ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 47 mins ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…
Added 47 mins ago
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Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…specifically ulcerative colitis and Crohn’s disease. Document and data management is a really essential part of this position. The incumbent will work closely with research team, IBD…
Added 47 mins ago
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Communications Coordinator
Agnico Eagle Mines Limited
Timmins, ON
- Full-time
Added 47 mins ago
KC
Equipment Coordinator
Kenaidan Contracting Ltd.
Mississauga, ON
- Full-time
The Equipment Coordinator helps keep our projects running smoothly by ensuring the right equipment gets to the right place at the right time. From sourcing and rentals to dispatch,…
Added 47 mins ago
Shafts & Headframes Package Coordinator
JDS Energy & Mining
Saskatoon, SK
The Package Coordinator for Shafts & Headframes will support the full project package lifecycle including scope development, request for proposal (RFP), proposal evaluation, recommendation…
Added 1 hour ago
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Coordinator, Student Development
University of Victoria
Victoria, BC
- Full-time
Reporting to the Manager, Educational Integration, the Coordinator, Student Development is responsible for leading the design, coordination, implementation, and evaluation of…
Added 1 hour ago
UO
Teaching and Learning Officer
University of Victoria
Victoria, BC
- Full-time
Reporting to the Director, Business Operations, the Teaching and Learning Officer serves as the central coordinator for Gustavson’s teaching and learning portfolio and is the primary…
Added 1 hour ago
Trades Client Services Assistant - ACTION Project
Okanagan College
Kelowna, BC
Under the general supervision of the Manager, Trades Programs, and in collaboration with the Trades Program Coordinator, Action Project (“Project Coordinator), the Trades Client Services…
Added 1 hour ago
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Coordinator, Events and Activations
Calgary Economic Development
Calgary, AB
- Full-time
…practical problem-solving. With solid experience in event and project management, you know how to deliver memorable…
Added 1 hour ago
UO
Associate Director, Facilities Planning
University of British Columbia
Kelowna, BC · UBCO | Campus Administration Building (ADM)
- $10,459.67 to $15,675.58 CAD / month
- Full-time
AAPS Salaried - Facilities Management, Level G
Added 1 hour ago
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Talent Management Coordinator (12 Months)
Teck Resources Limited
Vancouver, BC · Greater Vancouver, BC
- $68,000 to $84,000 CAD / year
- Full-time
Reporting to the Senior Advisor, Talent Management, the Talent Management Coordinator supports the planning, delivery, and evaluation of key Talent programs, including Leadership…
Added 1 hour ago
VT
Sales Marketing Coordinator
VSI Technology
Mississauga, ON
- Full-time
Strong project management and organizational skills, with the ability to manage multiple priorities, meet deadlines, and coordinate cross-functional initiatives.
Added 1 hour ago
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Property Services Coordinator
BGIS
Vancouver, BC
- Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 1 hour ago
PS
Operations Coordinator
Precision Specialized Inc.
Burford, ON
- Full-time
We're looking for an Operations Coordinator who thrives in a fast-paced environment, enjoys solving problems, and wants to build a long-term career in transportation and logistics. This is…
Added 1 hour ago
MD
HR Business Partner and Background Coordinator - Human Resources Specialist 1
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Working Title: HR Business Partner and Background Coordinator
Added 1 hour ago
GS
Human Resources Coordinator
Group23 Sports Medicine
Calgary, AB
- Full-time
Employment Opportunity: Human Resources Coordinator
Added 1 hour ago
LU
Communications & Marketing Operations Coordinator
Lakehead University
Thunder Bay, ON
- Full-time
Maintain departmental workflows and project management tools, including Asana project setup, templates, timelines and records. Identify opportunities to improve processes for approvals,…
Added 1 hour ago
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Logistics and Compliance Analyst
Longo's
Vaughan, ON
- Full-time
Support training, change management, and knowledge-sharing activities to build AI literacy across the team.

ASSA ABLOY

Executive Assistant & HR Coordinator

ON, Canada
Oakville, ON, Canada

Compensation Range: $70,000 ~ $80,000 commensurate with experience

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Job details

Pay: Compensation Range: $70,000 ~ $80,000 commensurate with experience
Apply by: Nov 14, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Reports to: Vice President, Human Resources
Supports: President and VP Leadership Team

We’re looking for a highly organised, proactive and resourceful Executive Assistant & HR Coordinator to provide executive support to our President and VP leadership team while supporting the day-to-day operations of our HR function.This is a broad, highly visible role with a roughly equal focus on executive and office support and HR coordination and administration. You’ll help our leaders stay organised, prepared and focused while supporting the systems, processes and administration that keep HR running smoothly.You’re someone who anticipates what’s needed, takes ownership and follows through. You’re equally comfortable preparing for a leadership meeting, working within HR systems, coordinating across teams, organising an employee event or solving an office issue.

What You’ll Do

Executive & Leadership Support.

Provide executive support to the President and VP leadership team.
Manage calendars, meetings, travel, expenses and competing priorities.
Coordinate leadership meetings, planning sessions and key business activities.
Prepare agendas, presentations, meeting materials and communications.
Track actions, decisions and commitments and ensure timely follow-up.
Anticipate needs and help keep leadership priorities moving forward.
Coordinate special projects and cross-functional activities.
Handle sensitive and confidential information with discretion.

HR Coordination & Administration

Provide administrative and operational support across HR and its different functional areas.
Support HR systems, employee information, records and data accuracy.
Assist with HR processes, documentation, reporting and recurring administrative activities.
Coordinate employee-related documentation, communications and system updates.
Support HR programmes, projects and initiatives through effective organisation and follow-through.
Prepare HR materials, presentations, reports and communications.
Help employees navigate routine HR questions and connect them with the appropriate HR resource.Identify opportunities to simplify and improve HR administrative processes.

Office Management & Employee Experience

Coordinate day-to-day office operations and workplace needs.
Manage vendors, supplies, facilities requirements and general office administration.
Serve as a go-to resource for employees on workplace matters.
Coordinate company events, employee celebrations, meetings and leadership visits.
Help ensure the office is organised, professional and welcoming.
Proactively resolve issues and look for ways to improve the overall workplace experience.

What You Bring

Experience in executive administration, HR coordination, office management or a combination of these areas.
Exceptional organisation, attention to detail and follow-through.
A proactive, solutions-oriented mindset and strong sense of ownership.
Ability to manage multiple priorities and support several senior stakeholders.
Strong systems aptitude and confidence learning new technology.
Excellent written and verbal communication skills.
Sound judgement and discretion when handling confidential employee and business information.
Confidence working with senior leaders and employees at all levels.
Ability to shift comfortably between high-level priorities and hands-on administrative work.
Strong Microsoft 365 skills, particularly Outlook, Teams, Word, Excel and PowerPoint.
Post-secondary education in Human Resources, Business Administration or a related field is an asset.
Progress towards a CHRP designation is an asset.

What Success Looks Like

You become a trusted partner to both our leadership team and HR.
Our President and VPs are organised and prepared, commitments are followed through, HR systems and administration are well supported, and the office runs smoothly.
You bring structure to a busy environment, stay one step ahead and take pride in making things work better for both leaders and employees.

Compensation Range: $70,000 ~ $80,000 commensurate with experience

We are the ASSA ABLOY Group
Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 63,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access.

As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.

As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.

Apply About employer

More about this job

Responsibilities

The role provides executive support to the President and VP leadership team while managing day-to-day HR administration and operations. Additionally, the position oversees office management, vendor relations, and the coordination of company events and employee experiences.

Requirements

Candidates should have experience in executive administration, HR coordination, or office management with strong organizational and communication skills. Proficiency in Microsoft 365 and the ability to handle confidential information with discretion are essential requirements.

Skills

Executive support
HR coordination
Office management
Calendar management
Travel coordination
Expense management
HR systems
Data accuracy
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
Communication
Discretion

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
HR Coordinator
Office Management
Human Resources
Administration
Leadership Support
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
CHRP
Employee Experience
Facilities Management
Vendor Management
Confidentiality
Data Accuracy
Project Coordination
Business Administration

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