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Added 9 mins ago
HS
Senior Java Software Engineer
Henry Schein One Canada
Surrey, BC
- Full-time
We are looking for a Senior Software Engineer to join our True North team and help build and evolve Dentrix Ascend for the US market.
Added 9 mins ago
3S
Fractional Chief Revenue Officer
3 Step Recruitment Inc.
Waterloo, ON
- Full-time
Significant senior sales leadership experience as a CRO, VP Sales, Head of Sales or similar commercial leader
Added 9 mins ago
LC
Sr. Specialist, Quality Assurance, Strategic Initiatives
Loblaw Companies Limited
Brampton, ON
- Full-time
Quality and food safety are central to the trust Canadians place in Loblaw Control Brands. As a Senior Quality Assurance Specialist – Strategic Initiatives, you will be a hands-on technical…
Added 9 mins ago
LC
Sr. Specialist, Quality Assurance, Strategic Initiatives
Loblaw Companies Limited
Brampton, ON
- Full-time
Quality and food safety are central to the trust Canadians place in Loblaw Control Brands. As a Senior Quality Assurance Specialist – Strategic Initiatives, you will be a hands-on technical…
Added 9 mins ago
LC
Sr. Specialist, Quality Assurance, Strategic Initiatives
Loblaw Companies Limited
Brampton, ON
- Full-time
Quality and food safety are central to the trust Canadians place in Loblaw Control Brands. As a Senior Quality Assurance Specialist – Strategic Initiatives, you will be a hands-on technical…
Added 9 mins ago
UO
Manager, Animal Care Operations
University of Ottawa
Ottawa, ON · D'Iorio Hall
- Full-time
…vivarium, procedural, and surgical space. Reporting to the Senior Director, Animal Care and Veterinary Services, the incumbent is accountable for the operational leadership and management…
Added 24 mins ago
FS
HR Manager
Fresh Start Foods Canada Ltd.
Milton, ON · Fresh Start East Milton Administration-Ontario-FSE
- Full-time
Supports plant Senior Leadership (SLT) and the needs of the business.
Added 24 mins ago
C
Senior Methodology and Content Manager
Caseware
Toronto, ON
- $130,000 to $150,000 CAD / year
- Full-time
As Senior Methodology and Content Manager, you will own the methodology and content for assigned North American assurance and reporting solutions, develop it in house or procure it from…
Added 39 mins ago
UO
Manager, Animal Care Operations
University of Ottawa
Ottawa, ON
- Full-time
…vivarium, procedural, and surgical space. Reporting to the Senior Director, Animal Care and Veterinary Services, the incumbent is accountable for the operational leadership and management…
Added 39 mins ago
PC
PwC Private, Senior Associate Bilingual (EN/FR)
PwC Canada
QC · Clarke City, QC
- Full-time
Added 39 mins ago
AC
SAP EWM Consultant
Avance Consulting
Canada
- Full-time
High Impact communication with senior stakeholders
Added 39 mins ago
UT
Vendor Manager - #26-27112
US Tech Solutions
Toronto, ON
- $60 to $65 CAD / hour
- Contract
Evaluate supplier proposals and provide recommendations to stakeholders and senior management.
Added 39 mins ago
WO
Organizational Development Coordinator
William Osler Health System
Brampton, ON
- Contract
…training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without…
Added 39 mins ago
WO
Organizational Development Coordinator
William Osler Health System
Brampton, ON
- Contract
…training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without…
Added 54 mins ago
Senior Manager Maintenance Fleet
Purolator
Toronto, ON · Etobicoke, ON
The Senior Manager, Fleet Maintenance, is responsible for the maintenance and repair of Purolator’s fleet of vehicles and oversight of Purolator’s garages. This role is responsible for the…
Added 54 mins ago
Manager Fleet Regional
Purolator
ON · Mississauga, ON
Added 54 mins ago
A
Legal Counsel (12-Month Contract)
AbbVie
Montreal, QC
- Contract
Provide clear advice to senior business clients and executive management on Canadian laws and regulations focusing on areas of promotion, patient support, payer access, go-to-market…
Added 1 hour ago
Q
Senior Test Automation Engineer (French)
Quantiphi
Canada
- Full-time
Added 1 hour ago
PC
PwC Private, Senior Associate Bilingual (EN/FR)
PwC Canada
Quebec, QC
- Full-time
Added 1 hour ago
PC
PwC Private, Senior Associate Bilingual (EN/FR)
PwC Canada
Montreal, QC
- Full-time
Added 1 hour ago
ZG
General Manager / Head of Vision Care Canada
ZEISS Group
Toronto, ON
- Full-time
5+ years of progressive senior leadership experience in general management, commercial leadership, country management or business unit leadership, ideally with full P&L accountability.
Added 1 hour ago
SC
Supervisor Central Administration
Sydney Credit Union
Sydney, NS
- Full-time
Reporting to the Senior Manager, Finance & Operations, the Central Administration Supervisor is a unionized working supervisor responsible for overseeing the day-to-day operation of the…
Added 1 hour ago
T
Manager, Customer Experience
TD
Toronto, ON
- Part-time
Support the frontline staff in resolving complaints as per customer problem resolution guidelines; encourage senior team members to act as a point of escalation and take personal ownership…
Added 1 hour ago
C
Sr Financial Advisor
CIBC
BC
- Full-time
…financial plans and providing exceptional client service. As a Senior Financial Advisor in the Imperial Service Team, you’ll expertly deliver on CIBC’s Imperial Service approach, taking…
Added 1 hour ago
PH
Director of Marketing
Papa's Herb
Markham, ON
- Full-time
Coordinate marketing initiatives with sales, operations, supply chain, and senior management.

ASSA ABLOY

Executive Assistant & HR Coordinator

ON, Canada
Oakville, ON, Canada

Compensation Range: $70,000 ~ $80,000 commensurate with experience

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Job details

Pay: Compensation Range: $70,000 ~ $80,000 commensurate with experience
Apply by: Nov 14, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Reports to: Vice President, Human Resources
Supports: President and VP Leadership Team

We’re looking for a highly organised, proactive and resourceful Executive Assistant & HR Coordinator to provide executive support to our President and VP leadership team while supporting the day-to-day operations of our HR function.This is a broad, highly visible role with a roughly equal focus on executive and office support and HR coordination and administration. You’ll help our leaders stay organised, prepared and focused while supporting the systems, processes and administration that keep HR running smoothly.You’re someone who anticipates what’s needed, takes ownership and follows through. You’re equally comfortable preparing for a leadership meeting, working within HR systems, coordinating across teams, organising an employee event or solving an office issue.

What You’ll Do

Executive & Leadership Support.

Provide executive support to the President and VP leadership team.
Manage calendars, meetings, travel, expenses and competing priorities.
Coordinate leadership meetings, planning sessions and key business activities.
Prepare agendas, presentations, meeting materials and communications.
Track actions, decisions and commitments and ensure timely follow-up.
Anticipate needs and help keep leadership priorities moving forward.
Coordinate special projects and cross-functional activities.
Handle sensitive and confidential information with discretion.

HR Coordination & Administration

Provide administrative and operational support across HR and its different functional areas.
Support HR systems, employee information, records and data accuracy.
Assist with HR processes, documentation, reporting and recurring administrative activities.
Coordinate employee-related documentation, communications and system updates.
Support HR programmes, projects and initiatives through effective organisation and follow-through.
Prepare HR materials, presentations, reports and communications.
Help employees navigate routine HR questions and connect them with the appropriate HR resource.Identify opportunities to simplify and improve HR administrative processes.

Office Management & Employee Experience

Coordinate day-to-day office operations and workplace needs.
Manage vendors, supplies, facilities requirements and general office administration.
Serve as a go-to resource for employees on workplace matters.
Coordinate company events, employee celebrations, meetings and leadership visits.
Help ensure the office is organised, professional and welcoming.
Proactively resolve issues and look for ways to improve the overall workplace experience.

What You Bring

Experience in executive administration, HR coordination, office management or a combination of these areas.
Exceptional organisation, attention to detail and follow-through.
A proactive, solutions-oriented mindset and strong sense of ownership.
Ability to manage multiple priorities and support several senior stakeholders.
Strong systems aptitude and confidence learning new technology.
Excellent written and verbal communication skills.
Sound judgement and discretion when handling confidential employee and business information.
Confidence working with senior leaders and employees at all levels.
Ability to shift comfortably between high-level priorities and hands-on administrative work.
Strong Microsoft 365 skills, particularly Outlook, Teams, Word, Excel and PowerPoint.
Post-secondary education in Human Resources, Business Administration or a related field is an asset.
Progress towards a CHRP designation is an asset.

What Success Looks Like

You become a trusted partner to both our leadership team and HR.
Our President and VPs are organised and prepared, commitments are followed through, HR systems and administration are well supported, and the office runs smoothly.
You bring structure to a busy environment, stay one step ahead and take pride in making things work better for both leaders and employees.

Compensation Range: $70,000 ~ $80,000 commensurate with experience

We are the ASSA ABLOY Group
Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 63,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access.

As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.

As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.

Apply About employer

More about this job

Responsibilities

The role provides executive support to the President and VP leadership team while managing day-to-day HR administration and operations. Additionally, the position oversees office management, vendor relations, and the coordination of company events and employee experiences.

Requirements

Candidates should have experience in executive administration, HR coordination, or office management with strong organizational and communication skills. Proficiency in Microsoft 365 and the ability to handle confidential information with discretion are essential requirements.

Skills

Executive support
HR coordination
Office management
Calendar management
Travel coordination
Expense management
HR systems
Data accuracy
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
Communication
Discretion

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
HR Coordinator
Office Management
Human Resources
Administration
Leadership Support
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
CHRP
Employee Experience
Facilities Management
Vendor Management
Confidentiality
Data Accuracy
Project Coordination
Business Administration

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