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Added 57 mins ago
Project Coordinator
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Full-time
At Mawg Design, we foster an environment where creative solutions and teamwork drive success. As a Project Coordinator, you’ll play an integral role in ensuring that our projects run…
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Conference Production Coordinator
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Assemble

Conference Production Coordinator

Toronto, ON, Canada

Pay: $50,000 to $55,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Sep 17, 2026

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Original job description

We’re Assemble - a company built to serve the vast majority of business leaders that struggle to make important decisions with certainty. We help enterprise leaders cut through the noise with trusted peer insights that bridge the gap between data overload and decision-making clarity. Our work has real impact, and our team is made up of smart, driven people who genuinely care about doing great work together.

Our unique approach leverages peer intelligence - a one-of-a-kind advantage created by convening the right people around the right questions - enabling leaders from top global companies to engage in meaningful discussions and gain actionable insights across diverse industries. From finance to manufacturing, Assemble empowers leaders to make confident, strategic decisions that accelerate progress and innovation.

Learn more about our brands:

Executive Platforms (executiveplatforms.com) hosts summits that provide senior executives with a unique space to explore new ideas, innovations, and inspirations, fostering personal and professional growth.
Board.org (board.org) offers unbiased peer insights from a trusted community - led by expert advisors - that help leaders and their teams at big companies quickly make informed strategic decisions.

This role is based at our Toronto HQ, right in the heart of downtown. We move fast, think big, and work hard - but we also have a lot of fun doing it. The energy in our office reflects our culture: ambitious, collaborative, and full of momentum. Whether we’re solving complex challenges, celebrating wins, or sharing a laugh, we show up because we want to - not because we have to. Learn more at www.theassemble.com.

How You’ll Contribute

You’ll be at the front line of our growth - being a part of the connections we build with senior decision-makers and bringing the right people to the table for powerful, peer-driven conversations. In this role, you will:

Engage with key professionals, industry leaders, and senior executives from leading global organizations across a range of industries to support speaker recruitment efforts.
Develop and maintain strong relationships with existing clients to ensure ongoing engagement and value.
Conduct research and produce compelling conference agenda copy that reflects timely, relevant topics and drives attendee and client engagement.
Analyze industry trends, challenges, business opportunities, market activity, and the competitive landscape, and provide strategic recommendations for speaker content to clients.
Travel periodically to oversee event execution, supporting speakers and ensuring seamless on-site performance.
Collaborate closely with cross-functional teams, including Marketing and Sales, to foster and sustain positive relationships with partners before, during, and after events.

What Sets You Up for Success

You don’t need decades of experience to make a big impact here - just the mindset, motivation, and willingness to learn fast. You’ll thrive in this role if you bring:

Bachelor’s degree in Business, Marketing, Communications, or a related field is considered an asset.
Strong business acumen with a solid understanding of Fortune 1000 organizations.
Highly self-motivated, detail-oriented, and results-driven.
Demonstrated experience in a client-facing role, with exceptional interpersonal and relationship-building skills.
Strong research capabilities considered an asset.
Excellent written and verbal communication skills.
Outstanding spelling and grammatical accuracy, with meticulous attention to detail.

Why You’ll Love Working Here

We work hard, grow fast, and celebrate the wins along the way. At Assemble, you’ll be part of a collaborative team that values progress, people, and purpose. Here’s what you can expect:

A competitive compensation package
A hybrid work model that blends time in our downtown Toronto office with the flexibility of working from home
A Flexible Paid Time Off Policy, 12 paid company holidays, and Summer Hours to help you recharge
Comprehensive group benefits including health, dental, and flexible spending accounts to support your well-being
Occasional opportunities to travel and experience our events in person
Real room to grow your career in a high-growth environment where your contributions matter

Excited about this role, but don't meet 100% of the expected qualifications listed above? We'd still love for you to apply!

The Company is committed to building a diverse and inclusive workforce where unique experiences are valued, and everyone has the opportunity to contribute. Research has continuously shown that women and people of colour are less likely to apply to jobs unless they meet all of the listed qualifications. We want to help overcome this trend and seek to make space for unique and relevant skills and attributes. So, when applying to the Company, rest assured that your application is reviewed by a living, breathing human being and evaluated based on key competencies needed for success in the position. Our Recruiting team maintains awareness of all open roles which means your application may be assessed against multiple positions and we will reach out to gauge your interest in other opportunities as appropriate. Questions or concerns? Contact our HR Team, we'd be happy to connect!

As part of our commitment to creating an accessible and inclusive hiring process, we strive to provide reasonable accommodations for persons with medical conditions or disabilities that will enable their access to the hiring process. If you need an accommodation, please let us know the nature of your request.

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More about this job

Responsibilities

The Conference Production Coordinator will support speaker recruitment efforts and develop compelling conference agendas through industry research. They will also manage client relationships and oversee event execution to ensure seamless on-site performance.

Requirements

Candidates should possess strong business acumen and excellent communication skills, with a focus on detail and relationship building. A bachelor's degree in a relevant field is considered an asset, though the role emphasizes a motivated mindset and willingness to learn.

Skills

Speaker recruitment
Research
Agenda development
Business acumen
Interpersonal skills
Written communication
Verbal communication
Attention to detail
Strategic planning
Market analysis
Event execution
Collaboration
Project coordination

Benefits

Hybrid work model
Flexible paid time off policy
Paid company holidays
Summer hours
Health benefits
Dental benefits
Flexible spending accounts

Visa sponsorship

Not detected in the job text

Keywords

Conference production
Speaker recruitment
Client relations
Agenda development
Market research
Business acumen
Fortune 1000
Event management
Strategic planning
Industry trends
Communication skills
Relationship building
Project coordination
Professional development
Corporate events

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