Closed listing
Administrative Assistant - Contract
- Victoria, BC, Canada
$39,000 to $40,000 CAD / year · Temporary
This opening has closed.
The original listing is kept below for reference.
Job details
- Pay
- $39,000 to $40,000 CAD / year
- Job type
- Temporary
- Closing date
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
Victoria | Full Time | Temporary until April 2028
Our Victoria office is hiring a Full‑time Administrative Assistant to support our team. This role is a temporary position, covering a leave of absence until April 2028, with some potential for extension.
What This Role Is About
The Administrative Assistant is responsible for providing clerical and administrative support to the licensed Strata Manager(s). The Strata Manager Assistant is the liaison to 5 - 7 Strata Managers, interacts with internal and external customers, and is an integral part of serving our clients.
What You'll Be Responsible For
We are looking for someone who can do most of the following:
If you meet many of them and are willing to learn the rest, we encourage you to submit an application.
This role may be a good fit for you if:
Our Victoria office is hiring a Full‑time Administrative Assistant to support our team. This role is a temporary position, covering a leave of absence until April 2028, with some potential for extension.
What This Role Is About
The Administrative Assistant is responsible for providing clerical and administrative support to the licensed Strata Manager(s). The Strata Manager Assistant is the liaison to 5 - 7 Strata Managers, interacts with internal and external customers, and is an integral part of serving our clients.
What You'll Be Responsible For
- Provide administrative support to Strata and Rental Property Managers
- Compose and type routine correspondence, memos, notices, reports, etc
- Prepare documents for Realtor and Lawyer requests
- Process general mail-outs
- Respond to telephone and email requests and provide information/assistance
- Provide coverage for other Administrative Assistants/Receptionist when away
- Prepare documents and/or forms for realtors
We are looking for someone who can do most of the following:
- Must be a team player with good common sense
- Excellent time management skills
- Self-starter with exceptional organizational skills and strong attention to detail
- Able to perform tasks independently
- Remain positive and calm in a very busy environment
- Demonstrate strong work ethics
- Adhere to privacy and confidentiality regulations
- Exude a "can do" attitude in all undertakings and be receptive to change and challenges
- Sound knowledge of Microsoft Office programs
- Business computer experience
- Proactive customer service skills
- Able to utilize a multi-phone reception desk
- Able to multi-task and meet deadlines
If you meet many of them and are willing to learn the rest, we encourage you to submit an application.
This role may be a good fit for you if:
- Are early‑career, a student, or returning to the workforce
- Prefer clear expectations, defined tasks, and structured work
- Enjoy helping others by keeping things organized and on track
- Like routine with some variety from day to day
- Full‑time
- In‑office role based in Victoria
- Supportive team environment
- Dog‑friendly office
- workweek (Monday-Friday)
- Paid Sick days
- Ability to apply for internal, permanent postings
- A great team to work with - we have been awarded the distinction by our employees of "Great Place to Work" seven years in a row!
More about this job
Responsibilities
The Administrative Assistant provides clerical support to Strata and Rental Property Managers by managing correspondence, reports, and notices. They act as a liaison for clients and assist with general office tasks including mail-outs and reception duties.
Requirements
Candidates should possess strong organizational skills, attention to detail, and proficiency in Microsoft Office programs. The role requires a team player who can manage multiple tasks effectively and maintain a professional demeanor in a busy environment.
Skills
- Administrative support
- Time management
- Organizational skills
- Attention to detail
- Microsoft Office
- Customer service
- Multi-line phone operation
- Communication
- Data entry
- Record keeping
- Professional correspondence
- Problem solving
Benefits
- Paid sick days
- Internal career advancement opportunities
- Supportive team environment
- Dog-friendly office
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Customer Service & Support
Keywords
- Administrative Assistant
- Strata Management
- Property Management
- Clerical Support
- Microsoft Office
- Customer Service
- Reception
- Data Entry
- Time Management
- Organizational Skills
- Communication
- Confidentiality
- Record Keeping
- Reporting
- Correspondence