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Added 3 mins ago
Project Assistant
Bird Construction
Mississauga, ON
Full-time
Project AssistantReporting to the Finance Support Manager, the Project Assistant will be responsible for assisting with all project related duties. This includes processing vendor invoices,…
Added 17 mins ago
Admin Assistant
Lift Schools
Laurentian Valley, ON
Part-time
We are looking for a warm, enthusiastic and organised Admin Assistant to join our school team.
Added 17 mins ago
Leasing Coordinator
Foundation Properties
Open Hall, NL
Full-time
This position reports to the Operations Manager and works closely with the Administrative Assistant, Maintenance Technician, and Resident Building Coordinators.
Added 17 mins ago
Assistant Communications Manager
REEL CANADA
Toronto, ON
Full-time
REEL CANADA is hiring a full-time Assistant Manager to join our communications department starting in October 2026.
Added 17 mins ago
Project Assistant
Canadian Nuclear Laboratories
Chalk River, ON
Full-time
…scope appeal to you? If you answered yes, then the Project Assistant role may be the opportunity for you - apply…
Added 17 mins ago
Temporary Assistant Manager - Polo Park
Lush Fresh Handmade Cosmetics North America
Winnipeg, MB
Full-time
As Assistant Manager, you bring Lush’s Leadership Practices into all elements of your business interactions with customers, fellow staff and operations: Be Real, Be Curious, Lead…
Added 17 mins ago
Assistant Deli/Cheese Manager
Farm Boy Inc.
Oakville, ON
$21 CAD / hour
Full-time
You’ll work alongside the Department Manager to help deliver standout service and operational excellence that reflect Farm Boy’s commitment to the best fresh shopping experience. Through…
Added 18 mins ago
Assistant Store Manager Winners Central City
The TJX Companies, Inc.
Surrey, BC
Full-time
Minimum of 2 years of retail leadership experience as an Assistant or Store Manager.
Added 18 mins ago
Assistant Superintendent
EBC Inc.
Greater Napanee, ON
We are currently seeking an experienced Assistant Superintendent for our Quinte Detention Centre Project in Napanee, Ontario.
Added 33 mins ago
Assistant Service Manager
Farm Boy Inc.
Kingston, ON
From $20.5 CAD / hour
Full-time
As a key member of the leadership team at the front end, you’ll work alongside the Department Manager to deliver exceptional service, strong operational performance, and a welcoming…
Added 33 mins ago
Assistant Produce Manager
Farm Boy Inc.
Ottawa, ON
From $20.5 CAD / hour
Full-time
You’ll work alongside the Department Manager to help deliver standout service and operational excellence that reflect Farm Boy’s commitment to the best fresh shopping experience. Through…
Added 46 mins ago
Assistant Service Manager
Farm Boy Inc.
Kingston, ON
$20.5 CAD / hour
Full-time
As a key member of the leadership team at the front end, you’ll work alongside the Department Manager to deliver exceptional service, strong operational performance, and a welcoming…
Added 46 mins ago
Manager, People and Culture
Abiona Centre For Infant & Early Mental Health
Toronto, ON
Full-time
The Manager, People and Culture contributes to the achievement of Abiona Centre’s(the ‘Centre’) mission, vision, strategic directions and objectives by ensuring smooth operation of all…
Added 48 mins ago
Airports - Assistant Store Manager
Wirelessdna
Mississauga, ON
…do - high traffic, high stakes, and high opportunity. As an Assistant Store Manager, you are the Store Manager’s right hand and their equal on the floor. You carry the same energy, drive…
Added 1 hour ago
Senior Fund Accountant
BNP Paribas
Montreal, QC
Full-time
…oversight of fund operations to maintain client trust. The Assistant Manager serves as a dependable back-up to the supervisor and works closely with the Fund Accounting team to foster…
Added 1 hour ago
Merchandiser, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Toronto, ON
Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 1 hour ago
Assistant General Manager
Vintage Group
Calgary, AB
$60,000 to $80,000 CAD / year
Full-time
We are seeking a dedicated and experienced Assistant General Manager to join our dynamic team at Luca Restaurant. In this role, you will play a crucial part in the daily operations of our…
Added 1 hour ago
Care Team Assistant - Transitional Care Unit
Nova Scotia Health Authority
Kentville, NS
Internship
Reporting to the Health Services Manager and working under the supervision or direction of regulated health professionals, the Care Team Assistant provides direct, hands-on care based on…
Added 1 hour ago
Rehabilitation Assistant - Rehabilitation and Supportive Care Services
Nova Scotia Health Authority
Halifax, NS
Full-time
Reporting to the Program Manager of the Medical-Surgical and Cancer Care department within the Rehabilitation and Supportive Care Services portfolio, and under the supervision of…
Added 1 hour ago
Air Conditioning/Refrigeration Technician - Maintenance and Operations
Nova Scotia Health Authority
Halifax, NS
Full-time
Under the general direction of the Assistant Manager, Maintenance and Operations, the Air Conditioning/Refrigeration Technician performs a variety of skills related to the trade which are…
Added 1 hour ago
Care Team Assistant - Medical A
Nova Scotia Health Authority
Kentville, NS
Internship
Reporting to the Health Services Manager and working under the supervision or direction of regulated health professionals, the Care Team Assistant provides direct, hands-on care based on…
Added 1 hour ago
Air Conditioning/Refrigeration Technician - Maintenance and Operations
Nova Scotia Health Authority
Halifax, NS
Full-time
Under the general direction of the Assistant Manager, Maintenance and Operations, the Air Conditioning/Refrigeration Technician performs a variety of skills related to the trade which are…
Added 1 hour ago
Store Manager
Blacksmith Bakery
Langley (District), BC · City of Langley, BC
Full-time
Blacksmith Bakery: Fort Langley Store Manager
Added 1 hour ago
Assistant Manager, Supply Chain Finance, Trade Finance Operations (12-Month Contract) - Toronto
Scotiabank
Toronto, ON
The Assistant Manager is responsible for reviewing and approving Supply Chain Finance transactions, to provide a high level of Customer Service and contribute to the overall success of the…
Added 1 hour ago
Air Conditioning/Refrigeration Technician - Maintenance and Operations
Nova Scotia Health and IWK Health
Halifax, NS
Under the general direction of the Assistant Manager, Maintenance and Operations, the Air Conditioning/Refrigeration Technician performs a variety of skills related to the trade which are…

Associa

Administrative Assistant - Contract

Victoria, BC, Canada

Pay: $39,000 to $40,000 CAD / year
Job type: Temporary
Apply by: Mar 20, 2027
Posting language: English
Posted: Aug 27, 2026

Apply About employer

Applications open in a new tab.

Original job description

Victoria | Full Time | Temporary until April 2028

Our Victoria office is hiring a Full‑time Administrative Assistant to support our team. This role is a temporary position, covering a leave of absence until April 2028, with some potential for extension.

What This Role Is About

The Administrative Assistant is responsible for providing clerical and administrative support to the licensed Strata Manager(s). The Strata Manager Assistant is the liaison to 5 - 7 Strata Managers, interacts with internal and external customers, and is an integral part of serving our clients.

What You'll Be Responsible For

Provide administrative support to Strata and Rental Property Managers
Compose and type routine correspondence, memos, notices, reports, etc
Prepare documents for Realtor and Lawyer requests
Process general mail-outs
Respond to telephone and email requests and provide information/assistance
Provide coverage for other Administrative Assistants/Receptionist when away
Prepare documents and/or forms for realtors

Requirements

We are looking for someone who can do most of the following:

Must be a team player with good common sense
Excellent time management skills
Self-starter with exceptional organizational skills and strong attention to detail
Able to perform tasks independently
Remain positive and calm in a very busy environment
Demonstrate strong work ethics
Adhere to privacy and confidentiality regulations
Exude a "can do" attitude in all undertakings and be receptive to change and challenges
Sound knowledge of Microsoft Office programs
Business computer experience
Proactive customer service skills
Able to utilize a multi-phone reception desk
Able to multi-task and meet deadlines

You do not need to meet every requirement to apply.

If you meet many of them and are willing to learn the rest, we encourage you to submit an application.

This role may be a good fit for you if:

Are early‑career, a student, or returning to the workforce
Prefer clear expectations, defined tasks, and structured work
Enjoy helping others by keeping things organized and on track
Like routine with some variety from day to day

Work environment

Full‑time
In‑office role based in Victoria
Supportive team environment
Dog‑friendly office

Benefits

workweek (Monday-Friday)
Paid Sick days
Ability to apply for internal, permanent postings
A great team to work with - we have been awarded the distinction by our employees of "Great Place to Work" seven years in a row!

Associa is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. Associa does not in any way discriminate on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.

Apply About employer

More about this job

Responsibilities

The Administrative Assistant provides clerical support to Strata and Rental Property Managers by managing correspondence, reports, and notices. They act as a liaison for clients and assist with general office tasks including mail-outs and reception duties.

Requirements

Candidates should possess strong organizational skills, attention to detail, and proficiency in Microsoft Office programs. The role requires a team player who can manage multiple tasks effectively and maintain a professional demeanor in a busy environment.

Skills

Administrative support
Time management
Organizational skills
Attention to detail
Microsoft Office
Customer service
Multi-line phone operation
Communication
Data entry
Record keeping
Professional correspondence
Problem solving

Benefits

Paid sick days
Internal career advancement opportunities
Supportive team environment
Dog-friendly office

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Strata Management
Property Management
Clerical Support
Microsoft Office
Customer Service
Reception
Data Entry
Time Management
Organizational Skills
Communication
Confidentiality
Record Keeping
Reporting
Correspondence

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