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Associa

Administrative Assistant

Surrey, BC, Canada

$36,000 to $38,000 CAD / year · Full-time

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Job details

Pay: $36,000 to $38,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Nov 4, 2026

Original job description

Associa BC is looking for a full-time, permanent Administrative Assistant to supports and assists general office activities and projects with administrative tasks. Provides customer service support. Under moderate supervision, work may involve contact with homeowners and board members.

Duties

Organizes and prepares printing and mailing of various letters, minutes, notices relating to association business.
Spell checks and verify office standard format documents prior to printing and mailing.
Emailing of the association letters, minutes and notices as required.
Uses company software to generate homeowners’ address for mailing documents.
Coordinates outgoing mail transmittal to Canada Post and courier company.
Responsible in the ordering of office supplies for the various Departments. Makes supply stocking and distribution.
Coordinates management and association ordering of office supplies as needed.
Reviews and confirms assigned invoices for management and association for payment.
Helps Accountants and Managers reports charge of printing and postage to Association when requested.
Calls technical supports and supplies of office equipment.
Creates and updates BMC Mail office procedure.
Receives and responds to incoming calls and emails from homeowners and Managers. Follow through on various requests.
Update’s homeowner and association information in C3 and shared files when needed.
Processes scanning and electronic filing as general office support when needed.
Relieves Reception Telephone operators on an as needed basis.
Keeps workspaces organized and maintained.
The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind the work of different assignment positions.
Other duties as assigned.

Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
Professional communication skills (phone, interpersonal, written, verbal, etc.).
Professional customer service skills.
Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.)
Interpretation and completion of verbal and/or written instructions at a proficient level.
Knowledge of general office equipment (copier, phone systems, etc.).
Knowledge of company policies, procedures, and forms.
Confidentiality and discretion in the performance of all duties
Time management and time critical prioritization skills.

37.5 hour work week
Salary range $36,000 - $38,000 per year
Paid vacation
Paid Personal time off
Paid Sick days
Two additional paid Statutory holidays
Extended Health and Dental coverage, funded by employer
Long Term Disability and Life insurance, funded by employee
Benefits Plus program for wellness
Opportunity for career growth as we offer learning opportunities and we prefer to promote from within
A great team to work with - Certified "Great Place to Work" by employees' votes 7 years in a row!

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More about this job

Responsibilities

The Administrative Assistant supports office operations by managing correspondence, processing invoices, and maintaining homeowner records. They also provide customer service support by responding to inquiries and assisting with general office tasks.

Requirements

Candidates must possess proficient knowledge of Microsoft Office products and strong professional communication skills. The role requires the ability to handle business correspondence, manage office equipment, and maintain confidentiality.

Skills

Microsoft Office
Customer service
Administrative support
Data entry
Communication skills
Time management
Prioritization
Office equipment operation
Invoicing
Record keeping
Attention to detail
Professional correspondence

Benefits

Paid vacation
Paid personal time off
Paid sick days
Paid statutory holidays
Extended health coverage
Dental coverage
Long term disability insurance
Life insurance
Wellness program

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Microsoft Office
Word
Excel
Outlook
Customer Service
Invoicing
Data Management
Office Equipment
Correspondence
Record Keeping
Time Management
Scanning
Filing
Reception

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