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Associa

Administrative Assistant - Contract

Victoria, BC, Canada

Job type: Temporary
Posting language: English
Posted: Sep 21, 2026

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Original job description

Victoria | Full Time | Temporary until April 2028

Our Victoria office is hiring a Full‑time Administrative Assistant to support our team. This role is a temporary position, covering a leave of absence until April 2028, with some potential for extension.

What this role is about

The Administrative Assistant is responsible for providing clerical and administrative support to the licensed Strata Manager(s). The Strata Manager Assistant is the liaison to 5 - 7 Strata Managers, interacts with internal and external customers, and is an integral part of serving our clients.

What you’ll be responsible for

Provide administrative support to Strata and Rental Property Managers
Compose and type routine correspondence, memos, notices, reports, etc.
Prepare documents for Realtor and Lawyer requests
Process general mail-outs
Respond to telephone and email requests and provide information/assistance
Provide coverage for other Administrative Assistants/Receptionist when away
Prepare documents and/or forms for realtors

We are looking for someone who can do most of the following:

Must be a team player with good common sense

Excellent time management skills
Self-starter with exceptional organizational skills and strong attention to detail
Able to perform tasks independently
Remain positive and calm in a very busy environment
Demonstrate strong work ethics
Adhere to privacy and confidentiality regulations
Exude a “can do” attitude in all undertakings and be receptive to change and challenges
Sound knowledge of Microsoft Office programs
Business computer experience
Proactive customer service skills
Able to utilize a multi-phone reception desk
Able to multi-task and meet deadlines

You do not need to meet every requirement to apply. If you meet many of them and are willing to learn the rest, we encourage you to submit an application.

This role may be a good fit for you if:

Are early‑career, a student, or returning to the workforce
Prefer clear expectations, defined tasks, and structured work
Enjoy helping others by keeping things organized and on track
Like routine with some variety from day to day

Work environment

Full‑time
In‑office role based in Victoria
Supportive team environment
Dog‑friendly office

workweek (Monday-Friday)

Paid Sick days

Ability to apply for internal, permanent postings

A great team to work with - we have been awarded the distinction by our employees of "Great Place to Work" seven years in a row!

Associa is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. Associa does not in any way discriminate on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.

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More about this job

Responsibilities

The Administrative Assistant provides clerical support to Strata and Rental Property Managers by managing correspondence, reports, and client inquiries. They act as a liaison for managers and ensure office operations run smoothly by handling mail, phone requests, and document preparation.

Requirements

Candidates should possess strong organizational skills, attention to detail, and proficiency in Microsoft Office programs. The role requires a team player with a proactive attitude who can manage multiple tasks effectively in a fast-paced environment.

Skills

Administrative support
Time management
Organizational skills
Attention to detail
Microsoft Office
Customer service
Multi-line phone system
Communication
Data entry
Record keeping
Problem solving
Professionalism

Benefits

Paid sick days
Internal career advancement opportunities
Dog-friendly office

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Strata Management
Property Management
Clerical Support
Microsoft Office
Customer Service
Data Entry
Correspondence
Time Management
Organizational Skills
Receptionist
Full-time
Temporary
Office Administration

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