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Associated Engineering

Administrative Assistant

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 6, 2026
Experience: 5+ years of progressive administrative experience.
Posting language: English
Posted: Nov 6, 2026

Original job description

The opportunity

Associated Engineering, a proudly Canadian, Employee-owned Company is seeking an experienced and dedicated Administrative Assistant to join our team in our Calgary office. This position will involve a range of administrative and office support activities to facilitate the efficient operation of our Water Division.

What We Offer

Flexible/hybrid working arrangements, depending on position
Market competitive salaries, with annual reviews
- Matching company pension program, increasing over time
Comprehensive benefits including:
- Health/dental/vision coverage,
- Fitness allowance,
- Employee and family assistance programs
- Mental health supports
Paid time off so that you can recharge including:
- Generous paid vacation,
- Paid office closure over December holiday break
- Industry leading paid sick time
- Parental leave top up program
Ongoing support for your professional development and growth
- Active Young Professional group
- Formal mentoring programs
- Paid professional development hours
- Capacity building seminars
- Engineer In Training programs
Opportunities to participate in social club activities and events
- Company-wide social events
- Regular lunch-and-learns
- Community volunteer opportunities
- An office that is walking distance from Crowfoot Train Station.

What You’ll Do

Preparing reports, project tender documents, specifications, proposals, and letters in accordance with our standards.
Maintaining project files in our corporate records management database.
Providing a variety of administrative assistance to team members.
Assisting with various office and project related responsibilities, and general administrative duties as required.
Supporting other members of our team.

Does this sound like you?

5+ years of progressive administrative experience.
Strong capabilities in Microsoft Word, Excel, PowerPoint, SharePoint, and other office software.
Excellent oral and written communication skills.
Highly detail oriented and accurate.
Demonstrated ability to work independently with little supervision.
Graphic design skills, including the use of InDesign, or other graphic design software, is an asset.
Prior experience in the consulting engineering industry is an asset.

About Us

At Associated Engineering, were passionate about not only the work we do but the communities we live and work in. Which is why sustainability is at the heart of everything we do. As a carbon neutral company since 2009, we help shape resilient and sustainable communities across Canada.

As a Platinum Member of Canada’s Best Managed Companies since 2008, we take pride in nurturing a workplace where people thrive. We are an employer of choice providing our people with a supportive, collaborative, engaging and dynamic place to build a career, while bringing inspiration and innovation to our work.

Our Company Culture Is Shaped By

Growth and development of our employees – chart your career course, whatever stage you are at!
A broad variety of meaningful work that supports local communities – we are a medium-sized company working on significant projects, helping to shape communities!
We care, we commit, we create – our promise to both clients and each other!

What’s next? Ready to make an impact? Join a company that values your ideas, invests in your growth, and empowers you to shape the future. Apply today!

Want more information?

Check out what a day at Associated Engineering looks like via LinkedIn
Our Environmental, Social and Governance Report

AE is an Equal Opportunity Employer and encourages women, Indigenous peoples, persons with disabilities, members of visible minorities, and members of the LGBTQ+ community to apply. For applicants with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. We are also committed to protecting the privacy of your personal information and as such, it will be used for recruitment and employment purposes only.

Apply About employer

More about this job

Responsibilities

Prepare reports, tender documents, specifications, proposals, and correspondence, and maintain project files in the corporate records management database. Provide administrative support to team members and assist with office, project-related, and general administrative duties.

Requirements

Requires at least five years of progressive administrative experience, strong skills with Microsoft Office applications and SharePoint, and excellent oral and written communication. Candidates should be detail-oriented and able to work independently; graphic design software experience and consulting engineering industry experience are assets.

Skills

Administrative Support
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
SharePoint
Report Preparation
Tender Document Preparation
Specification Preparation
Proposal Preparation
Records Management
Oral Communication
Written Communication
Attention to Detail
Independent Work
InDesign
Graphic Design

Benefits

Flexible/Hybrid Working Arrangements
Competitive Salaries
Annual Salary Reviews
Matching Company Pension Program
Health, Dental, and Vision Coverage
Fitness Allowance
Employee and Family Assistance Programs
Mental Health Supports
Paid Vacation
Paid Office Closure During the December Holiday Break
Paid Sick Time
Parental Leave Top-Up Program
Professional Development Support
Formal Mentoring Programs
Paid Professional Development Hours
Social Club Activities and Events
Company-Wide Social Events
Lunch-and-Learns
Community Volunteer Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Administrative Support
Office Support
Water Division
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
SharePoint
Office Software
Report Preparation
Project Tender Documents
Specifications
Proposals
Correspondence
Corporate Records Management
Project Files
Graphic Design
InDesign
Consulting Engineering
Civil Engineering
Project Administration
Communication
Attention to Detail
Independent Work
Sustainability

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