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Associated Engineering

Business Support Administrator

Saskatoon, SK, Canada

Job type: Full-time
Apply by: Oct 29, 2026
Experience: Minimum 6 years of experience in relevant support role
Posting language: English
Posted: Sep 29, 2026

Apply About employer

Applications open in a new tab.

Original job description

The Opportunity

Associated Engineering, a proudly Canadian, employee-owned company is looking for a motivated and detail-orientated Business Support Administrator to join our Saskatchewan Operations Team in Saskatoon, reporting to the Operations Manager and supporting the General Manager.

The Business Support Administrator plays a key role in supporting the Saskatchewan Operations by providing administrative, operational, and organizational support to both the General Manager and the Operations Team. This position serves as a central resource for coordinating business activities, facilitating communication, and supporting operations events and initiatives. The Business Support Administrator is responsible for maintaining accurate records and documentation, assisting with financial and operational reporting and monitoring.

Given the nature of the role, the Business Support Administrator will regularly handle sensitive business, financial, employee, and operational information. As such, a high degree of professionalism, discretion, sound judgment, and commitment to maintaining confidentiality is essential. The successful candidate is expected to safeguard confidential information and exercise appropriate care when managing records, communications, and business matters.

What We Offer

Flexible/hybrid working arrangements, depending on position
Market competitive salaries, with annual reviews

Matching company pension program, increasing over time

Comprehensive benefits including:

Health/dental/vision coverage
Fitness allowance
Employee and family assistance programs
Mental health supports

Paid time off so that you can recharge including:

Generous paid vacation
Paid office closure over December holiday break
Industry leading paid sick time
Maternity/paternity leave top up program

Ongoing support for your professional development and growth

Formal mentoring programs
Paid professional development hours
Capacity building seminars
Active Young Professional group

Opportunities to participate in social club activities and events

Company-wide social events
Regular lunch-and-learns
Community volunteer opportunities

What You’ll Do

Assist the General Manager and Operations Manager in coordination and preparation of Quarterly Forecast Data including comparison to previous years results
Assist the General Manager and Operations Manager in preparation of the annual Business Plan, capital budget and quarterly Operational, Division, Group and PM performance reports
Preparing Month End Feedback report for General Manager via feedback from PMs (and DMs and Project Admins)
Assist General Manager in monitoring of Time Analysis and Project Status reporting.
Provide review and approvals for Saskatoon office related invoices within specified authority limits as well as the Visa monthly reconciliation of receipts
Support updates to annual Rate Table with General Manager
Work with the Operations team to support or take leadership role in the coordination various events.
Drafting memos and procedures for the General Manager and Operations Manager
Assist General Manager in review and tracking of sponsorship requests
Attending, preparing agenda and documenting monthly Performance meetings
Managing documents and supporting the bi-annual Business Planning/Strategic Planning Meetings, quarterly General Managers meeting report
Assisting the General Manager with APEGS Compliance, including: Permit to Practice/seal upload & Notarius registration tracking based on new hires/resignations, etc.
Coordinate AE Today articles on projects/staff
Assist in overseeing the staff cell phone program for Saskatoon
Working with the Operations Team, coordinate training events
Other duties as assigned

Does this sound like you?

Diploma or certificate with a concentration in administration, or related field
Minimum 6 years of experience in relevant support role
Excellent planning and organizational skills
Ability to manage multiple projects and execute work efficiently, sometimes under tight time constraints
Highly effective written and verbal communication skills, and interpersonal skills
Natural attention to detail and quality
Ability to maintain confidential information and exercise discretion at all times
Possess initiative and drive, and can work independently
Computer literacy (MS Word, Excel, PowerPoint, Outlook, online AE systems)

Everyone has their own unique talents, skills, and background. Even if you don’t meet 100% of the qualifications outlined above, let us know why you’d be a great fit for this role!

About Us

At Associated Engineering, we’re passionate about not only the work we do but the communities we live and work in. Which is why sustainability is at the heart of everything we do. As a carbon neutral company since 2009, we help shape resilient and sustainable communities across Canada.

As a Platinum Member of Canada’s Best Managed Companies since 2008, we take pride in nurturing a workplace where people thrive. We are an employer of choice providing our people with a supportive, collaborative, engaging and dynamic place to build a career, while bringing inspiration and innovation to our work.

Our Company Culture Is Shaped By

Growth and development of our employees – chart your career course, whatever stage you are at!
A broad variety of meaningful work that supports local communities – we are a medium-sized company working on significant projects, helping to shape communities!
We care, we commit, we create – our promise to both clients and each other!

What’s next?

Ready to make an impact? Join a company that values your ideas, invests in your growth, and empowers you to shape the future. Apply today!

Want more information?

Check out what a day at Associated Engineering looks like via LinkedIn

Our Environmental, Social and Governance Report

AE is an Equal Opportunity Employer and encourages women, Indigenous peoples, persons with disabilities, members of visible minorities, and members of the LGBTQ+ community to apply. For applicants with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. We are also committed to protecting the privacy of your personal information and as such, it will be used for recruitment and employment purposes only.

Apply About employer

More about this job

Responsibilities

Support the General Manager and Operations Manager with forecasting, business planning, budgeting, performance reporting, invoice approvals, and operational monitoring. Coordinate meetings, events, training, documentation, compliance tracking, communications, and other administrative activities while handling sensitive information with discretion.

Requirements

A diploma or certificate focused on administration or a related field and at least six years of experience in a relevant support role are required. Candidates should have strong planning, organizational, communication, and computer skills, attention to detail, initiative, the ability to manage competing priorities, and sound judgment in maintaining confidentiality.

Skills

Administrative Support
Business Operations Support
Financial Reporting
Operational Reporting
Business Planning
Budgeting
Forecasting
Document Management
Event Coordination
Meeting Coordination
Written Communication
Verbal Communication
Organization
Attention to Detail
Confidentiality
Microsoft Word

Benefits

Flexible/Hybrid Working Arrangements
Competitive Salary
Annual Salary Reviews
Matching Company Pension Program
Health, Dental, and Vision Coverage
Fitness Allowance
Employee and Family Assistance Programs
Mental Health Supports
Paid Vacation
Paid Office Closure During the December Holiday Break
Paid Sick Time
Maternity/Paternity Leave Top-Up
Professional Development Support
Formal Mentoring Programs
Paid Professional Development Hours
Capacity-Building Seminars
Social Club Activities and Events
Company-Wide Social Events
Lunch-and-Learns
Community Volunteer Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Business Operations
Quarterly Forecasting
Business Planning
Capital Budgeting
Performance Reporting
Month-End Feedback Reports
Time Analysis
Project Status Reporting
Invoice Review and Approval
Visa Reconciliation
Rate Tables
Event Coordination
Memo and Procedure Drafting
Sponsorship Tracking
Meeting Agendas and Minutes
Strategic Planning
Document Management
APEGS Compliance
Permit to Practice
Professional Seals
Notarius Registration
Training Coordination
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Confidential Information Management
Civil Engineering

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