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Added 12 mins ago
SH
Unit Assistant
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Under the general supervision of the Manager, Health Services, RN, RPN, and/or LPN, the Unit Assistant acts as a member of the health care team, assisting with patient care and providing…
Added 12 mins ago
SH
Rehabilitation Assistant
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
…and/or Speech-Language Pathologist (SLP), the Rehabilitation Assistant (RA) performs both direct and indirect patient/resident/client care activities as determined by the specific employer.…
Added 12 mins ago
SH
Diagnostic Imaging Clerk
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Successful completion of a recognized Medical Administrative Assistant Program at a recognized educational institution, a recognized medical secretary program or the first year of a…
Added 12 mins ago
SH
Nursing Assistant
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Successful completion of a Nursing Assistant program or equivalent (both the Health Care Aide and Unit Clerk programs) required.
Added 12 mins ago
SH
Nursing Assistant
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Successful completion of a Nursing Assistant program or equivalent (both the Health Care Aide and Unit Clerk programs) required.
Added 12 mins ago
S
Assistant manager, restaurant
Subway
Burnaby, BC
- Full-time
Added 12 mins ago
R
Sales Assistant
Ryman
Bolton, ON
- Internship
If so we have an exciting opportunity to sharpen your skills and become a Sales Assistant working 16 hours per week.
Added 12 mins ago
BV
PROJECT MANAGER ASSISTANT
Bureau Veritas | Marine & Offshore
Mississauga, ON
- $20 to $21 CAD / hour
- Temporary
Added 13 mins ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Mount Pearl, NL
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
Added 13 mins ago
W
(CAN) Consumables Assistant Manager
Walmart
Ste.-Foy, QC
- Full-time
…Operations - specific area that the incumbent will oversee). An Assistant Manager is cross-trained to work proficiently in all areas of the Store when…
Added 28 mins ago
TM
PT Assistant Office Manager, Vancouver BC
Tribe Management inc
Vancouver, BC
- $23 to $25 CAD / hour
- Part-time
Position: Assistant Office Manager (minimum 25 hours/ week; Part Time, Permanent)
Added 42 mins ago
SH
Rehabilitation Assistant
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
…and/or Speech-Language Pathologist (SLP), the Rehabilitation Assistant (RA) performs both direct and indirect patient/resident/client care activities as determined by the specific employer.…
Added 42 mins ago
SH
Diagnostic Services Clerk
Shared Health-Soins Communs
Winnipeg, MB
- Internship
…Diagnostic Imaging and the supervision of the Diagnostic Services Assistant, the incumbent performs a variety of tasks relating to the clerical support function of the Diagnostic Services…
Added 42 mins ago
SH
Nursing Assistant
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Successful completion of a Nursing Assistant program or equivalent (both the Health Care Aide and Unit Clerk programs) required.
Added 42 mins ago
SH
Diagnostic Services Clerk
Shared Health-Soins Communs
Winnipeg, MB
- Internship
…Diagnostic Imaging and the supervision of the Diagnostic Services Assistant, the incumbent performs a variety of tasks relating to the clerical support function of the Diagnostic Services…
Added 42 mins ago
SH
Cross-Trained General Duty Technologist
Shared Health-Soins Communs
Powerview-Pine Falls, MB · Pine Falls, MB
- Full-time
Graduate of an approved Laboratory or Radiology Assistant Program.
Added 42 mins ago
RC
Pharmacy Assistant
Rexall Care Network
AB · Edmonton, AB
- Full-time
Added 43 mins ago
SE
Regional Sales Leader - Industrial Automation
Schneider Electric
Calgary, AB
- Full-time
…(savings plan for a future paid leave of absence); employee assistant program with mental, family, and legal counselling and flexible work…
Added 43 mins ago
SE
Assembler
Schneider Electric
AB · Edmonton, Alberta
- Contract
…program; paid family leaves; parental and care leave; employee assistant program with mental, family, and legal counselling and flexible work…
Added 43 mins ago
FH
Administrative Assistant, Executive Director/Executive Medical Director, Royal Columbian Hospital
Fraser Health
New Westminster, BC
- Full-time
are currently looking to fill a Full-Time opportunity for a Administrative Assistant, Executive Director/Executive Medical Director at Royal Columbian Hospital in New Westminster, B.C.
Added 43 mins ago
K
Partner Administrative Assistant
KPMG
Edmonton, AB
- Full-time
KPMG is looking for a Partner Administrative Assistant for our Edmonton office who can provide support on a range of activities to ensure a high-quality product.
Added 57 mins ago
E
Assistant Business Manager
ELEMIS
Edmonton, AB
- Full-time
This is a rare opportunity to become a key leader within ELEMIS’ highest-performing store across the UK and Ireland. As Assistant Business Manager, you’ll work in close partnership with the…
Added 1 hour ago
LC
Merchandiser, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
New Glasgow, NS
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 1 hour ago
LC
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
ON · Kenora, ON
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
Added 1 hour ago
LC
Pharmacy Assistant, Hourly Part Time Evening
Loblaw Companies Limited
ON · Kenora, ON
- Part-time
Diploma from a Pharmacy Assistant credited course preferred

Aston Carter

Administrative Assistant

Calgary, AB, Canada

$21 CAD / hour · Contract

Apply About employer

Applications open in a new tab.

Job details

Pay: $21 CAD / hour
Job type: Contract
Experience: At least 1 year of clerical or administrative experience, preferably in a distribution or transportation environment.
Posting language: English · French
Posted: Oct 6, 2026

Original job description

English section of this bilingual listing.

Job Title: Administrative Assistant

Job Description

This Administrative Assistant position supports a large third-party logistics operation by serving as the primary point of contact for the transportation team. The role focuses on checking drivers and shipments in and out, accurately entering shipment documentation into the warehouse management system, and coordinating with multiple departments to ensure smooth and efficient transportation operations. The successful candidate combines strong clerical experience with excellent communication, customer service, and attention to detail in a fast-paced logistics environment.

Responsibilities

Serve as the front-line administrative contact for the transportation team, acting as the face of the department for drivers and visitors.
Check truck drivers and shipments in and out, ensuring all required information is collected and verified.
Enter Bills of Lading (BOLs) and Proof of Deliveries (PODs) into the companys warehouse management system and internal database with a high level of accuracy.
Communicate regularly with the shipping and receiving teams to identify, investigate, and resolve inventory discrepancies.
Handle inbound and outbound phone calls from drivers requiring directions or updates and from customers inquiring about their deliveries.
Direct callers to the appropriate person or department and provide assistance with issues related to damaged or lost shipments, following established procedures.
Provide administrative support to multiple departments, including transportation and related logistics teams, to maintain efficient operations.
Use Microsoft Office applications, including Outlook and Excel, to manage information, prepare basic reports, and support daily administrative tasks.
Maintain accurate records and documentation to support transportation and warehouse activities.
Work both independently and collaboratively with other departments, demonstrating strong teamwork and clear communication.
Apply strong attention to detail to minimize errors, recognizing that mistakes can have significant financial impacts.
Demonstrate initiative by identifying problems and contributing to practical solutions without constant supervision.

Essential Skills

At least 1 year of clerical or administrative experience, preferably in a distribution or transportation environment.
Strong command of the English language to communicate clearly with multiple departments and external stakeholders.
Proven administrative support experience, including data entry and document handling.
Customer service experience, particularly in a role that involves frequent interaction with drivers and customers.
Proficiency with Microsoft Office, including Outlook and Excel.
Ability to manage multiple tasks in a fast-paced logistics or transportation setting.
Strong attention to detail and accuracy when handling documentation such as BOLs and PODs.
Effective verbal and written communication skills to coordinate with 4 or more departments.
Ability to work independently with minimal supervision while also contributing as part of a team.
Comfort working in a transportation and logistics environment, including exposure to freight and trucking operations.

Additional Skills & Qualifications

Previous experience in the freight or trucking industry.
Knowledge of Truckmate or similar warehouse management systems.
Experience working within less-than-truckload (LTL) or transportation operations.
Demonstrated initiative and problem-solving skills, with the ability to handle issues independently.
Strong organizational skills and the ability to prioritize tasks effectively.
Excellent attention to detail, recognizing that errors can lead to significant financial costs.
Comfort interacting with drivers, warehouse staff, and other frontline logistics personnel.
A friendly, approachable demeanor and a good sense of humor, contributing positively to the team culture.
Ability to adapt to a casual, blue-collar office environment and maintain professionalism in a busy terminal setting.
Interest in long-term stability, including the opportunity to access benefits and pension when converted to a permanent role.

Work Environment

The role is based in a front terminal office that supports a busy logistics and trucking operation. The standard shift runs from 2:00 p.m. to 10:30 p.m.

Job Type & Location

This is a Contract position based out of Calgary, AB.

Pay and Benefits

The pay range for this position is $21.00 - $21.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Workplace Type

This is a fully onsite position in Calgary,AB.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Read the full bilingual original

Job Title: Administrative Assistant

Job Description

Responsibilities

Serve as the front-line administrative contact for the transportation team, acting as the face of the department for drivers and visitors.
Check truck drivers and shipments in and out, ensuring all required information is collected and verified.
Enter Bills of Lading (BOLs) and Proof of Deliveries (PODs) into the companys warehouse management system and internal database with a high level of accuracy.
Communicate regularly with the shipping and receiving teams to identify, investigate, and resolve inventory discrepancies.
Handle inbound and outbound phone calls from drivers requiring directions or updates and from customers inquiring about their deliveries.
Direct callers to the appropriate person or department and provide assistance with issues related to damaged or lost shipments, following established procedures.
Provide administrative support to multiple departments, including transportation and related logistics teams, to maintain efficient operations.
Use Microsoft Office applications, including Outlook and Excel, to manage information, prepare basic reports, and support daily administrative tasks.
Maintain accurate records and documentation to support transportation and warehouse activities.
Work both independently and collaboratively with other departments, demonstrating strong teamwork and clear communication.
Apply strong attention to detail to minimize errors, recognizing that mistakes can have significant financial impacts.
Demonstrate initiative by identifying problems and contributing to practical solutions without constant supervision.

Essential Skills

At least 1 year of clerical or administrative experience, preferably in a distribution or transportation environment.
Strong command of the English language to communicate clearly with multiple departments and external stakeholders.
Proven administrative support experience, including data entry and document handling.
Customer service experience, particularly in a role that involves frequent interaction with drivers and customers.
Proficiency with Microsoft Office, including Outlook and Excel.
Ability to manage multiple tasks in a fast-paced logistics or transportation setting.
Strong attention to detail and accuracy when handling documentation such as BOLs and PODs.
Effective verbal and written communication skills to coordinate with 4 or more departments.
Ability to work independently with minimal supervision while also contributing as part of a team.
Comfort working in a transportation and logistics environment, including exposure to freight and trucking operations.

Additional Skills & Qualifications

Previous experience in the freight or trucking industry.
Knowledge of Truckmate or similar warehouse management systems.
Experience working within less-than-truckload (LTL) or transportation operations.
Demonstrated initiative and problem-solving skills, with the ability to handle issues independently.
Strong organizational skills and the ability to prioritize tasks effectively.
Excellent attention to detail, recognizing that errors can lead to significant financial costs.
Comfort interacting with drivers, warehouse staff, and other frontline logistics personnel.
A friendly, approachable demeanor and a good sense of humor, contributing positively to the team culture.
Ability to adapt to a casual, blue-collar office environment and maintain professionalism in a busy terminal setting.
Interest in long-term stability, including the opportunity to access benefits and pension when converted to a permanent role.

Work Environment

The role is based in a front terminal office that supports a busy logistics and trucking operation. The standard shift runs from 2:00 p.m. to 10:30 p.m.

Job Type & Location

This is a Contract position based out of Calgary, AB.

Pay and Benefits

The pay range for this position is $21.00 - $21.00/hr.

Workplace Type

This is a fully onsite position in Calgary,AB.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, lacquisition de talents, les achats, la chaine dapprovisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de lindustrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service dun grand nombre dentreprises du classement Fortune 500. Nous sommes fiers davoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue à cause dun handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître dautres options daccommodement.

Ordonnance sur légalité des chances de San Francisco: Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de lintelligence artificielle (IA): Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.

About Aston Carter

Apply About employer

More about this job

Responsibilities

The Administrative Assistant serves as the primary point of contact for the transportation team, managing driver check-ins and shipment documentation. They also coordinate with multiple departments to resolve inventory discrepancies and provide general administrative support.

Requirements

Candidates must have at least one year of clerical or administrative experience, preferably within a distribution or transportation environment. Proficiency in Microsoft Office and strong communication skills are required to manage documentation and interact with various stakeholders.

Skills

Administrative support
Data entry
Logistics
Transportation operations
Customer service
Microsoft Office
Outlook
Excel
Communication
Attention to detail
Warehouse management systems
Documentation
Problem-solving
Record keeping
Teamwork

Benefits

Pension

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Logistics
Transportation
Warehouse Management System
Bills of Lading
Proof of Deliveries
Microsoft Office
Outlook
Excel
Data Entry
Customer Service
Freight
Trucking
Inventory Discrepancies
Documentation
Truckmate
LTL
Terminal Office
Clerical
Administrative Support

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