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Added 25 mins ago
TU
Communications Assistant, Public Humanities Hub
The University of British Columbia
Vancouver, BC
- $29.23 to $30.71 CAD / hour
- Part-time
…support, for the UBC Public Humanities Hub. The Communications Assistant will have demonstrated interest and experience in digital content creation, new media, event promotions, social…
Added 25 mins ago
WC
On-Call SENĆOŦEN Education Assistant (Internal)
W̱SÁNEĆ College
Brentwood Bay, BC
- Full-time
Job Title: On-Call SENĆOŦEN Education Assistant (Any Level)
Added 25 mins ago
WC
On-Call Education Assistant (Internal/External)
W̱SÁNEĆ College
Brentwood Bay, BC
- Full-time
Job Title: On-Call Education Assistant (Any Level)
Added 25 mins ago
TU
Student Information and Program Assistant
The University of British Columbia
Vancouver, BC
- $4,582 to $4,816 CAD / month
- Full-time
The Student Information and Program Assistant independently provides high-level program and administrative support across the planning and delivery of multiple Go Global programs. The…
Added 25 mins ago
FT Supervisor Produce - Belmont Market
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Langford, BC
…friendly, well-trained staff. The Supervisor will supervise the department and staff and act as the go to person in the absence of the Department Manager and Assistant. The Supervisor will…
Added 55 mins ago
TS
Administrative Assistant/Kettle Coordinator
The Salvation Army in Canada
Parksville, BC
- Part-time
Reporting directly to the Administration Department at Mount Arrowsmith, the Administrative Assistant will handle front desk duties, provide administrative support and back-up support, and…
Added 55 mins ago
CA
Customer Service Representative (Part-Time)
Centurion Associates Inc
Waterloo, ON
- Part-time
Reporting to the Assistant General Manager, the Customer Service Representative is responsible for the professional administration and leasing of a Centurion Property Associates Inc. │The…
Added 55 mins ago
K
Project Assistant / Client Lead
Kinectrics
Toronto, ON
- Full-time
Added 55 mins ago
WH
Assistant Food & Beverage Operations Manager
Westin Hotels & Resorts
Vancouver, BC
- Contract
Operates all department equipment as necessary and reports malfunctions.
Added 1 hour ago
FC
Administrative Assistant
FedEx Canada
Windsor, ON
- Full-time
To perform secretarial and other related clerical duties for a manager and department.
Added 1 hour ago
CS
Assistant Manager, Conversions
Canucks Sports & Entertainment
Vancouver, BC
- Full-time
Department: Facility Operations & Engineering
Added 1 hour ago
UO
Auxiliary Cage Processing Technician
University of British Columbia
Vancouver, BC · UBCV | Life Sciences Centre (LSC)
- $27.07 to $28.4 CAD / hour
- Full-time
CUPE 116 Hourly - Research Assistant /Technician 1
Added 1 hour ago
UO
research assistant
University of British Columbia
Vancouver, BC · UBCV | Forest Sciences Centre (FSC)
- $4,399 to $4,615 CAD / month
- Full-time
CUPE 116 Salaried - Research Assistant /Technician 1
Added 1 hour ago
UO
Assistant Professor
University of British Columbia
Vancouver, BC · UBCV | Forest Sciences Centre (FSC)
- Full-time
The Department of Forest Resources Management in the University of British Columbia’s Faculty of Forestry and Environmental Stewardship invites applications for a tenure-track Assistant…
Added 1 hour ago
UO
Student Information and Program Assistant
University of British Columbia
Vancouver, BC · UBCV | UBC Life Building (LIFE)
- $4,582 to $4,816 CAD / month
- Full-time
The Student Information and Program Assistant independently provides high-level program and administrative support across the planning and delivery of multiple Go Global programs. The…
Added 1 hour ago
UO
Clinical Research Coordinator
University of British Columbia
Vancouver, BC · PHSA | BC Children's Hospital (BCCH)
- $4,845.17 to $5,713.66 CAD / month
- Full-time
Non Union Salaried - Research Assistant /Technician 3
Added 1 hour ago
WC
(CAN) Food Lead Department Manager
Walmart Canada
Mount Pearl, NL
- Full-time
Position Summary...The Food Lead Department Manager supports food area operations by working closely with the Food Assistant Manager to deliver a strong customer experience and efficient…
Added 1 hour ago
WC
(CAN) OMNI Lead Department Manager
Walmart Canada
Mount Pearl, NL
- Full-time
Position Summary...To assist in the leadership of the OMNI area and processes through partnership with the OMNI Assistant Manager and ensure a high level of customer service and while…
Added 1 hour ago
TU
Assistant Professor
The University of British Columbia
Vancouver, BC
- Full-time
The Department of Forest Resources Management in the University of British Columbia’s Faculty of Forestry and Environmental Stewardship invites applications for a tenure-track Assistant…
Added 1 hour ago
PH
Pediatric Emergency Physician(s), Division of Pediatric Emergency Medicine - BC Children's Hospital & UBC
Provincial Health Services Authority
Vancouver, BC
- Full-time
…Physicians that provides clinical service to the Emergency Department of BCCH, and is dedicated to excellence in clinical care, research and education. A fully equipped state-of-the-art…
Added 1 hour ago
SF
Records Assistant
Simon Fraser University
Burnaby, BC
- Full-time
SFU Department Descr: Student Services - Undergraduate Records
Added 1 hour ago
Warehouse Associate
Bureau Veritas
Vancouver, BC
Added 1 hour ago
TS
Administrative Assistant/Kettle Coordinator
The Salvation Army Canada and Bermuda Territory
Parksville, BC · Mount Arrowsmith Corps - Office
- Part-time
Reporting directly to the Administration Department at Mount Arrowsmith, the Administrative Assistant will handle front desk duties, provide administrative support and back-up support, and…
Added 2 hours ago
H
Reception & Office Assistant
HealthCareersInSask.ca
Prince Albert, SK
- Full-time
Department: Registration and Information Services
Added 2 hours ago
H
Continuing Care Assistant
HealthCareersInSask.ca
Montmartre, SK
- Full-time

Aston Carter

Administrative Assistant

Calgary, AB, Canada

$21 CAD / hour · Contract

Apply About employer

Applications open in a new tab.

Job details

Pay: $21 CAD / hour
Job type: Contract
Experience: At least 1 year of clerical or administrative experience, preferably in a distribution or transportation environment.
Posting language: English · French
Posted: Oct 6, 2026

Original job description

English section of this bilingual listing.

Job Title: Administrative Assistant

Job Description

This Administrative Assistant position supports a large third-party logistics operation by serving as the primary point of contact for the transportation team. The role focuses on checking drivers and shipments in and out, accurately entering shipment documentation into the warehouse management system, and coordinating with multiple departments to ensure smooth and efficient transportation operations. The successful candidate combines strong clerical experience with excellent communication, customer service, and attention to detail in a fast-paced logistics environment.

Responsibilities

Serve as the front-line administrative contact for the transportation team, acting as the face of the department for drivers and visitors.
Check truck drivers and shipments in and out, ensuring all required information is collected and verified.
Enter Bills of Lading (BOLs) and Proof of Deliveries (PODs) into the companys warehouse management system and internal database with a high level of accuracy.
Communicate regularly with the shipping and receiving teams to identify, investigate, and resolve inventory discrepancies.
Handle inbound and outbound phone calls from drivers requiring directions or updates and from customers inquiring about their deliveries.
Direct callers to the appropriate person or department and provide assistance with issues related to damaged or lost shipments, following established procedures.
Provide administrative support to multiple departments, including transportation and related logistics teams, to maintain efficient operations.
Use Microsoft Office applications, including Outlook and Excel, to manage information, prepare basic reports, and support daily administrative tasks.
Maintain accurate records and documentation to support transportation and warehouse activities.
Work both independently and collaboratively with other departments, demonstrating strong teamwork and clear communication.
Apply strong attention to detail to minimize errors, recognizing that mistakes can have significant financial impacts.
Demonstrate initiative by identifying problems and contributing to practical solutions without constant supervision.

Essential Skills

At least 1 year of clerical or administrative experience, preferably in a distribution or transportation environment.
Strong command of the English language to communicate clearly with multiple departments and external stakeholders.
Proven administrative support experience, including data entry and document handling.
Customer service experience, particularly in a role that involves frequent interaction with drivers and customers.
Proficiency with Microsoft Office, including Outlook and Excel.
Ability to manage multiple tasks in a fast-paced logistics or transportation setting.
Strong attention to detail and accuracy when handling documentation such as BOLs and PODs.
Effective verbal and written communication skills to coordinate with 4 or more departments.
Ability to work independently with minimal supervision while also contributing as part of a team.
Comfort working in a transportation and logistics environment, including exposure to freight and trucking operations.

Additional Skills & Qualifications

Previous experience in the freight or trucking industry.
Knowledge of Truckmate or similar warehouse management systems.
Experience working within less-than-truckload (LTL) or transportation operations.
Demonstrated initiative and problem-solving skills, with the ability to handle issues independently.
Strong organizational skills and the ability to prioritize tasks effectively.
Excellent attention to detail, recognizing that errors can lead to significant financial costs.
Comfort interacting with drivers, warehouse staff, and other frontline logistics personnel.
A friendly, approachable demeanor and a good sense of humor, contributing positively to the team culture.
Ability to adapt to a casual, blue-collar office environment and maintain professionalism in a busy terminal setting.
Interest in long-term stability, including the opportunity to access benefits and pension when converted to a permanent role.

Work Environment

The role is based in a front terminal office that supports a busy logistics and trucking operation. The standard shift runs from 2:00 p.m. to 10:30 p.m.

Job Type & Location

This is a Contract position based out of Calgary, AB.

Pay and Benefits

The pay range for this position is $21.00 - $21.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Workplace Type

This is a fully onsite position in Calgary,AB.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Read the full bilingual original

Job Title: Administrative Assistant

Job Description

Responsibilities

Serve as the front-line administrative contact for the transportation team, acting as the face of the department for drivers and visitors.
Check truck drivers and shipments in and out, ensuring all required information is collected and verified.
Enter Bills of Lading (BOLs) and Proof of Deliveries (PODs) into the companys warehouse management system and internal database with a high level of accuracy.
Communicate regularly with the shipping and receiving teams to identify, investigate, and resolve inventory discrepancies.
Handle inbound and outbound phone calls from drivers requiring directions or updates and from customers inquiring about their deliveries.
Direct callers to the appropriate person or department and provide assistance with issues related to damaged or lost shipments, following established procedures.
Provide administrative support to multiple departments, including transportation and related logistics teams, to maintain efficient operations.
Use Microsoft Office applications, including Outlook and Excel, to manage information, prepare basic reports, and support daily administrative tasks.
Maintain accurate records and documentation to support transportation and warehouse activities.
Work both independently and collaboratively with other departments, demonstrating strong teamwork and clear communication.
Apply strong attention to detail to minimize errors, recognizing that mistakes can have significant financial impacts.
Demonstrate initiative by identifying problems and contributing to practical solutions without constant supervision.

Essential Skills

At least 1 year of clerical or administrative experience, preferably in a distribution or transportation environment.
Strong command of the English language to communicate clearly with multiple departments and external stakeholders.
Proven administrative support experience, including data entry and document handling.
Customer service experience, particularly in a role that involves frequent interaction with drivers and customers.
Proficiency with Microsoft Office, including Outlook and Excel.
Ability to manage multiple tasks in a fast-paced logistics or transportation setting.
Strong attention to detail and accuracy when handling documentation such as BOLs and PODs.
Effective verbal and written communication skills to coordinate with 4 or more departments.
Ability to work independently with minimal supervision while also contributing as part of a team.
Comfort working in a transportation and logistics environment, including exposure to freight and trucking operations.

Additional Skills & Qualifications

Previous experience in the freight or trucking industry.
Knowledge of Truckmate or similar warehouse management systems.
Experience working within less-than-truckload (LTL) or transportation operations.
Demonstrated initiative and problem-solving skills, with the ability to handle issues independently.
Strong organizational skills and the ability to prioritize tasks effectively.
Excellent attention to detail, recognizing that errors can lead to significant financial costs.
Comfort interacting with drivers, warehouse staff, and other frontline logistics personnel.
A friendly, approachable demeanor and a good sense of humor, contributing positively to the team culture.
Ability to adapt to a casual, blue-collar office environment and maintain professionalism in a busy terminal setting.
Interest in long-term stability, including the opportunity to access benefits and pension when converted to a permanent role.

Work Environment

The role is based in a front terminal office that supports a busy logistics and trucking operation. The standard shift runs from 2:00 p.m. to 10:30 p.m.

Job Type & Location

This is a Contract position based out of Calgary, AB.

Pay and Benefits

The pay range for this position is $21.00 - $21.00/hr.

Workplace Type

This is a fully onsite position in Calgary,AB.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, lacquisition de talents, les achats, la chaine dapprovisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de lindustrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service dun grand nombre dentreprises du classement Fortune 500. Nous sommes fiers davoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue à cause dun handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître dautres options daccommodement.

Ordonnance sur légalité des chances de San Francisco: Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de lintelligence artificielle (IA): Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.

About Aston Carter

Apply About employer

More about this job

Responsibilities

The Administrative Assistant serves as the primary point of contact for the transportation team, managing driver check-ins and shipment documentation. They also coordinate with multiple departments to resolve inventory discrepancies and provide general administrative support.

Requirements

Candidates must have at least one year of clerical or administrative experience, preferably within a distribution or transportation environment. Proficiency in Microsoft Office and strong communication skills are required to manage documentation and interact with various stakeholders.

Skills

Administrative support
Data entry
Logistics
Transportation operations
Customer service
Microsoft Office
Outlook
Excel
Communication
Attention to detail
Warehouse management systems
Documentation
Problem-solving
Record keeping
Teamwork

Benefits

Pension

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Logistics
Transportation
Warehouse Management System
Bills of Lading
Proof of Deliveries
Microsoft Office
Outlook
Excel
Data Entry
Customer Service
Freight
Trucking
Inventory Discrepancies
Documentation
Truckmate
LTL
Terminal Office
Clerical
Administrative Support

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