Office & administration jobs in Canada

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Added 14 days ago
FC
Operations Supervisor
FedEx Canada
Whitby, ON
- Part-time
Must possess valid driver’s license and a good driving record
Added 14 days ago
BU
Course Coordinator COSC 1P03 Winter D3
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Must have previous experience in demonstrating laboratories and supervising other demonstrators · Must have a(n) Computer Science Degree
Added 14 days ago
WA
Management Consultant
Weekday AI
Remote, Canada
- ₹5,000,000 to ₹15,000,000 INR / year
- Full-time
- Remote
Added 14 days ago
Administrative Coordinator, Academic Reviews
University of Toronto
Toronto, ON
Added 14 days ago
CH
Executive Assistant
Covenant Health Canada
AB · Edmonton, AB
- Contract
Related post-secondary office administration certificate. Five years in a senior secretarial or administrative assistant position in a health care institution.
Added 14 days ago
C
Receptionist/Concierge
Chartwell
Maple Ridge, BC
- Part-time
· Maintain department files, including correspondence, forms and routine office records and reports.
Added 14 days ago
AC
Infrastructure & Capital Projects - Office Manager, COM
Accenture Construct
Toronto, ON
- Full-time
Effective facility management of the office facilities occupied by the integrated project team, made up of the client, delivery partners and contractors.
Added 14 days ago
NA
FINANCIAL MANAGEMENT ANALYST
Naval Air Warfare Center Training Systems Division (NAWCTSD)
Cherry Point, AB
- Full-time
Added 14 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 14 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 14 days ago
AC
Administrative Assistant
Aston Carter
AB · Edmonton, Alberta
- $21.63 CAD / hour
- Contract
Added 15 days ago
DG
Culinary Operations Supervisor
Dexterra Group
Surrey, BC
- Full-time
Added 15 days ago
PS
Administrative Assistant
PEI Senior Citizens' Federation
Charlottetown, PE
- Part-time
High school diploma or GED required; a post-secondary certificate or diploma in business administration or office management is preferred.
Added 15 days ago
ST
Office Receptionist
Shivalik Trading Inc.
Montague, PE
- Full-time
As the Office Receptionist for Shivalik Trading Inc., you are the first point of contact for our global clients, local suppliers, and logistics partners. Shivalik specializes in the trusted…
Added 15 days ago
AS
Casual Administrative Assistant
Abbotsford School District
Abbotsford, BC
- Temporary
Grade 12 diploma or equivalent. Completion of a six-month certificate in Administration, Applied Business Technology, or another related field and/or one year of recent relevant work…
Added 15 days ago
CV
Receptionist
Charlottetown Veterinary Clinic
Charlottetown, PE
- Full-time
Added 15 days ago
AP
office administrative assistant
Advance Pallet and Lumber Ltd.
Rocky View No 44, AB · Rocky View County, AB
- Full-time
Added 15 days ago
CR
Automotive auction Administrative assistant
Canadian Remarketing Group
Calgary, AB
- Full-time
Added 15 days ago
TE
Executive Assistant to Director
TRIPLE EIGHT TRANSPORT INC.
Abbotsford, BC
- $65,000 to $75,000 CAD / year
Diploma or degree in Business Administration, Management, Communications or a related field preferred.
Added 15 days ago
FO
Managing Director Green Municipal Fund and Climate Programs
Federation of Canadian Municipalities
Ottawa, ON · Hybrid - Ottawa
- Full-time
…While work is primarily virtual, occasional travel to our Head Office in Ottawa is expected. The majority of the team is based in the National Capital…
Added 15 days ago
F
Executive Assistant
FONEMED
St. John's, NL · Greater St. John's Metropolitan Area
- Full-time
We are seeking an exceptional Executive Assistant to work directly with our President & CEO and support the smooth and efficient operation of the executive office.
Added 15 days ago
SG
Payroll, Accounting & Human Resources Administrator
S3 Group Ltd.
Swift Current, SK
- Full-time
Added 15 days ago
SG
Purchaser - Swift Current
S3 Group Ltd.
Swift Current, SK
- Full-time
Added 15 days ago
D
Culinary Operations Supervisor
Dexterra
Surrey, BC
- Up to $70,000 CAD / year
- Full-time
Added 15 days ago
F
Executive Assistant
Fonemed
St. John's, NL
- Full-time
We are seeking an exceptional Executive Assistant to work directly with our President & CEO and support the smooth and efficient operation of the executive office.

Aston Carter

Administrative Assistant

AB, Canada
Edmonton, AB, Canada

$21.63 CAD / hour · Contract

Apply on careers.astoncarter.com About employer

Applications open in a new tab.

Job details

Pay: $21.63 CAD / hour
Job type: Contract
Experience: 1+ year of customer service or administrative experience.
Posting language: English · French
Posted: Oct 26, 2026

Original job description

English section of this bilingual listing.

Job Title: Administrative Assistant (1:00 PM to 9:30 PM)

Job Description: The Administrative Assistant coordinates and monitors the movement of inbound and outbound cargo to ensure timely and efficient transportation. This role involves scheduling pickups and deliveries, communicating transportation requirements with carriers, drivers, warehouses, and customers, and tracking shipments to provide status updates to customers and internal stakeholders.

Responsibilities

Coordinate and monitor the movement of inbound and outbound cargo.
Schedule pickups and deliveries and communicate transportation requirements.
Track shipments and provide status updates to customers and internal stakeholders.
Prepare, review, and maintain shipping documentation, including bills of lading, manifests, invoices, and transportation records.
Coordinate cargo receiving, storage, and dispatch operations within the terminal.
Communicate with customers, freight carriers, and warehouse personnel to resolve shipment delays, delivery issues, and documentation discrepancies.
Maintain accurate logistics, inventory, and shipment records using company software TRUCKMATE and Microsoft Excel.
Process transportation and shipping requests, ensuring compliance with company procedures and transportation regulations.
Generate reports related to cargo movement, shipment status, inventory, and operational performance.
Collaborate with operations, warehouse, and transportation teams to improve logistics efficiency and customer service.
Ensure compliance with workplace safety requirements and transportation industry standards.

Essential Skills

1+ year of customer service or administrative experience.
Proficiency in Excel for basic data entry.
Experience with TRUCKMATE and dispatch operations.

Additional Skills & Qualifications

Experience in the trucking/transportation industry.
Ability to thrive in a chaotic environment.
High attention to detail and accuracy.
Great time management skills.
Ability to work with multiple personalities.

Work Environment

The work environment includes a team of 6 administrative staff and 2 dispatchers, with another offsite terminal nearby housing 1 additional admin. The working hours are from 1:00 PM to 9:30 PM. The company offers a diverse and supportive environment, with opportunities for growth and a bonus program upon permanent placement.

Job Type & Location

This is a Contract to Hire position based out of Edmonton, AB.

Pay and Benefits

The pay range for this position is $21.63 - $21.63/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Job Type & Location

This is a Contract to Hire position based out of Edmonton, AB.

Workplace Type

This is a fully onsite position in Edmonton,AB.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Read the full bilingual original

Job Title: Administrative Assistant (1:00 PM to 9:30 PM)

Responsibilities

Coordinate and monitor the movement of inbound and outbound cargo.
Schedule pickups and deliveries and communicate transportation requirements.
Track shipments and provide status updates to customers and internal stakeholders.
Prepare, review, and maintain shipping documentation, including bills of lading, manifests, invoices, and transportation records.
Coordinate cargo receiving, storage, and dispatch operations within the terminal.
Communicate with customers, freight carriers, and warehouse personnel to resolve shipment delays, delivery issues, and documentation discrepancies.
Maintain accurate logistics, inventory, and shipment records using company software TRUCKMATE and Microsoft Excel.
Process transportation and shipping requests, ensuring compliance with company procedures and transportation regulations.
Generate reports related to cargo movement, shipment status, inventory, and operational performance.
Collaborate with operations, warehouse, and transportation teams to improve logistics efficiency and customer service.
Ensure compliance with workplace safety requirements and transportation industry standards.

Essential Skills

1+ year of customer service or administrative experience.
Proficiency in Excel for basic data entry.
Experience with TRUCKMATE and dispatch operations.

Additional Skills & Qualifications

Experience in the trucking/transportation industry.
Ability to thrive in a chaotic environment.
High attention to detail and accuracy.
Great time management skills.
Ability to work with multiple personalities.

Work Environment

Job Type & Location

This is a Contract to Hire position based out of Edmonton, AB.

Pay and Benefits

The pay range for this position is $21.63 - $21.63/hr.

Job Type & Location

This is a Contract to Hire position based out of Edmonton, AB.

Workplace Type

This is a fully onsite position in Edmonton,AB.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, lacquisition de talents, les achats, la chaine dapprovisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de lindustrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service dun grand nombre dentreprises du classement Fortune 500. Nous sommes fiers davoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue à cause dun handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître dautres options daccommodement.

Ordonnance sur légalité des chances de San Francisco: Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de lintelligence artificielle (IA): Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.

About Aston Carter

Apply on careers.astoncarter.com About employer

More about this job

Responsibilities

The Administrative Assistant coordinates inbound and outbound cargo movements, schedules pickups and deliveries, and maintains accurate shipping documentation. They also track shipments, provide status updates to stakeholders, and resolve delivery issues or documentation discrepancies.

Requirements

Candidates must have at least one year of customer service or administrative experience and proficiency in Microsoft Excel. Experience with TRUCKMATE software and dispatch operations is required for this role.

Skills

Customer service
Administrative support
Excel
Truckmate
Dispatch operations
Data entry
Logistics
Inventory management
Shipping documentation
Time management
Attention to detail
Communication
Problem solving

Benefits

Bonus program

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Logistics
Transportation
Trucking
Cargo
Dispatch
Shipping
Bills of lading
Manifests
Invoices
Inventory
Data entry
Microsoft Excel
Truckmate
Customer service
Contract to hire
Safety compliance

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Office & administration jobs in Canada

Operations Supervisor

Course Coordinator COSC 1P03 Winter D3

Management Consultant

Administrative Coordinator, Academic Reviews

Executive Assistant

Receptionist/Concierge

Infrastructure & Capital Projects - Office Manager, COM

FINANCIAL MANAGEMENT ANALYST