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Added 6 mins ago
BT
Property Operations Lead
Better Talent
Hamilton, ON
- $65,000 to $75,000 USD / year
- Full-time
This is not a passive oversight position. You will be expected to get into the details, ask thoughtful questions, solve problems, and take personal ownership of both the operational outcome…
Added 6 mins ago
P
Supervisor, Global Partner Operations
Pursuit
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
…along the way, the thoughtful amenities, and the delightful details that make every visit feel personal and…
Added 6 mins ago
T
Business Systems Analyst II
TD
Toronto, ON
- Full-time
…may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational…
Added 6 mins ago
T
PIA Client Service Associate
TD
Kamloops, BC
- Full-time
…may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational…
Added 6 mins ago
T
Quality Engineer II (VMS)
TD
Toronto, ON
- Full-time
…may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational…
Added 6 mins ago
T
Personal Banking Associate Trainee
TD
Winnipeg, MB
- Full-time
…may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational…
Added 6 mins ago
T
Business Systems Analysis Specialist
TD
Toronto, ON
- Full-time
…may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational…
Added 6 mins ago
LC
Chief Financial Officer
Lakefield College School
Lakefield, ON
- Full-time
Employment at LCS is more than a "job." Because we are predominantly a boarding school, both faculty and staff are required to engage with our community. In return, the school strives to…
Added 6 mins ago
B
Mortgage Specialist
BMO
Fort St. John, BC
- Full-time
If a Credit Qualifiable job, Credit Qualifications and associated credit knowledge and skills according to the credit portfolio requirements and qualification standards.
Added 6 mins ago
TT
Distribution Services Operations Supervisor - 6 Month Contract
The TJX Companies, Inc.
Delta, BC · CAN TJX Canada Distribution Centre Churchill Street
- $76,620 to $107,268 CAD / year
- Full-time
Position Details: Shift B, Friday to Sunday 6:00 AM to 6:30 PM
Added 22 mins ago
C
Business Development Manager
Cisco
Ottawa, ON
- Full-time
Added 22 mins ago
RB
Senior Risk Analyst
Royal Bank of Canada
Toronto, ON
- Full-time
Added 36 mins ago
FR
Building manager
FirstService Residential Canada
Kelowna, BC
- Part-time
…objectively evaluating candidate qualifications based on specific job-related…
Added 36 mins ago
VH
Clinical Assistant- IMG
Verismo Health
Amherstview, ON
- Full-time
Check‑in/out, OHIP/third‑party billing details at intake, appointment scheduling, and payment processing for uninsured services.
Added 36 mins ago
LE
Technician (Full Time)
Laczko Equity Group Inc.
AB · Edmonton, AB
- $18.25 CAD / hour
- Full-time
Career area Position Type Date Posted 10/05/2026 Location 320 Manning Crossing NW, Edmonton, AB T5A 5A1, Canada Job ID P1-1683418-12
Added 36 mins ago
FR
Cleaner
FirstService Residential Canada
Vancouver, BC
- Full-time
…objectively evaluating candidate qualifications based on specific job-related…
Added 36 mins ago
LE
Technician (Full Time)
Laczko Equity Group Inc.
Winnipeg, MB
- $18.5 CAD / hour
- Full-time
Career area Position Type Date Posted 10/06/2026 Location 3226 Portage Ave, Winnipeg, MB R3K 0Y8, Canada Job ID P1-1683427-9
Added 36 mins ago
LE
Technician (Full Time)
Laczko Equity Group Inc.
AB · Edmonton, AB
- $18.25 CAD / hour
- Full-time
Career area Position Type Date Posted 10/05/2026 Location 1195 Windermere Way SW Bldg K, Edmonton, AB T6W 0P1, Canada Job ID P1-1683424-12
Added 36 mins ago
C
Business Development Manager
Cisco
Toronto, ON
- Full-time
Added 36 mins ago
C
Business Development Manager
Cisco
Winnipeg, MB
- Full-time
Added 36 mins ago
C
Business Development Manager
Cisco
Ottawa, ON
- Full-time
Added 36 mins ago
C
Business Development Manager
Cisco
Montreal, QC
- Full-time
Added 36 mins ago
BC
Material Handler / Driver - Vanfax
Belron Canada inc
Langley (District), BC · City of Langley, BC
- Full-time
Our organization keeps growing and expanding, constantly opening the way for opportunities for advancement, on-the-job training, and skill upgrading.
Added 36 mins ago
FR
Strata Property Accountant
FirstService Residential Canada
Vancouver, BC
- Contract
The job duties listed are typical examples of the work performed by positions in this job classification. Not all duties assigned to every position are included, nor is it expected that all…
Added 36 mins ago
BC
Material Handler / Driver - Vanfax
Belron Canada inc
Langley (District), BC · City of Langley, BC
- Full-time
Our organization keeps growing and expanding, constantly opening the way for opportunities for advancement, on-the-job training, and skill upgrading.

Aston Carter

Administrative Associate

Mississauga, ON, Canada

$25 to $28 CAD / hour · Contract

Apply About employer

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Job details

Pay: $25 to $28 CAD / hour
Job type: Contract
Experience: Experience in customer service with a minimum of 2 years.
Working hours: 40 hours per week
Posting language: English · French
Posted: Sep 26, 2026

Original job description

English section of this bilingual listing.

Job Title: Administrative AssociateJob Description

We are seeking a detail-oriented and customer-focused Administrative Associate to join our team. This role involves working closely with clinical trial teams across multiple countries, ensuring the smooth execution of financial and administrative tasks. The position requires strong organizational skills and the ability to manage various systems and processes to support clinical research operations.

Responsibilities

Collaborate with Clinical Trial teams to verify visit information and procedures in Veeva and Excel templates.
Generate reports to consolidate payment proposals by country, including Investigator, Site, and Patient information.
Confirm financial details with Research Sites to ensure accuracy and timeliness.
Manage payments for Research Sites using SAP, CCOPS, My Buy, and Veeva systems.
Assist Research Sites with account reconciliation and payment inquiries.
Coordinate with Vendor Master department to create clinical trial-related vendors in SAP.
Configure Research Site information in the CCOPS system for USA and Canada.
Create purchase orders in My Buy system as required.
Collaborate with Clinical Operations Lead for study payment process approvals.
Respond to audit queries and ensure necessary information is registered in systems.
Recommend innovative solutions for payment processes and forecasting.
Support local study teams and Clinical Operations Leads in forecasting and expense management.
Provide training on payment processes and reporting tools to Clinical Research department members.
Maintain control over discrepancy reports to ensure information quality.
Keep systems updated according to pre-established calendar dates.

Essential Skills

Proficiency in Microsoft Office, particularly Excel.
Experience in customer service with a minimum of 2 years.
Strong administrative support and organizational skills.
Ability to navigate web tools and applications effectively.
Cross-functional collaboration with key stakeholders.

Additional Skills & Qualifications

Experience in the clinical or pharmaceutical industry is a plus.
Excellent interpersonal skills.

Work Environment

This position is a full-time role requiring 40 hours per week and is fully onsite in Mississauga. You will be part of a dynamic team within a world-leading pharmaceutical company, contributing to innovative projects and advancing your career in a collaborative environment.

Job Type & Location

This is a Contract position based out of Mississauga, ON.

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Workplace Type

This is a fully onsite position in Mississauga,ON.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Read the full bilingual original

Job Title: Administrative AssociateJob Description

Responsibilities

Collaborate with Clinical Trial teams to verify visit information and procedures in Veeva and Excel templates.
Generate reports to consolidate payment proposals by country, including Investigator, Site, and Patient information.
Confirm financial details with Research Sites to ensure accuracy and timeliness.
Manage payments for Research Sites using SAP, CCOPS, My Buy, and Veeva systems.
Assist Research Sites with account reconciliation and payment inquiries.
Coordinate with Vendor Master department to create clinical trial-related vendors in SAP.
Configure Research Site information in the CCOPS system for USA and Canada.
Create purchase orders in My Buy system as required.
Collaborate with Clinical Operations Lead for study payment process approvals.
Respond to audit queries and ensure necessary information is registered in systems.
Recommend innovative solutions for payment processes and forecasting.
Support local study teams and Clinical Operations Leads in forecasting and expense management.
Provide training on payment processes and reporting tools to Clinical Research department members.
Maintain control over discrepancy reports to ensure information quality.
Keep systems updated according to pre-established calendar dates.

Essential Skills

Proficiency in Microsoft Office, particularly Excel.
Experience in customer service with a minimum of 2 years.
Strong administrative support and organizational skills.
Ability to navigate web tools and applications effectively.
Cross-functional collaboration with key stakeholders.

Additional Skills & Qualifications

Experience in the clinical or pharmaceutical industry is a plus.
Excellent interpersonal skills.

Work Environment

Job Type & Location

This is a Contract position based out of Mississauga, ON.

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr.

Workplace Type

This is a fully onsite position in Mississauga,ON.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, les achats, la chaine d’approvisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l’industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du classement Fortune 500. Nous sommes fiers d’avoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître d’autres options d’accommodement.

Ordonnance sur l’égalité des chances de San Francisco: Conformément à l’Ordonnance sur l’égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l’intelligence artificielle (IA): Nous pouvons utiliser l’intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d’embauche, notamment la recherche, la présélection et l’évaluation des candidatures. L’IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l’aide d’outils d’IA.

About Aston Carter

Apply About employer

More about this job

Responsibilities

The Administrative Associate will collaborate with clinical trial teams to manage financial tasks, including payment processing, account reconciliation, and purchase order creation. They will also generate reports, maintain system accuracy, and provide training on payment processes to the clinical research department.

Requirements

Candidates must have at least 2 years of experience in customer service and strong administrative and organizational skills. Proficiency in Microsoft Office, particularly Excel, and the ability to navigate various web-based systems are essential for this role.

Skills

Microsoft Office
Excel
Customer Service
Administrative Support
Organizational Skills
Financial Tasks
Clinical Trial Support
Veeva
SAP
CCOPS
My Buy
Account Reconciliation
Purchase Orders
Data Reporting
Forecasting
Expense Management

Visa sponsorship

Not detected in the job text

Keywords

Administrative Associate
Clinical Trials
Financial Administration
Veeva
SAP
CCOPS
My Buy
Account Reconciliation
Purchase Orders
Clinical Operations
Forecasting
Expense Management
Data Quality
Microsoft Excel
Customer Service
Pharmaceutical Industry
Reporting
Audit Support
Vendor Management
Stakeholder Collaboration

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