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Added 13 mins ago
Enterprise Application - Experienced Designer, Senior Associate (Reliability Security Clearance Required)
PwC
Ottawa, ON · Toronto, ON
Full-time
Familiarity with the Salesforce digital customer platform, supported by certifications such as Salesforce Administrator, Platform Developer, App Builder, or Salesforce Architect.
Added 13 mins ago
Supervisor, Fund Accounting - Private Assets
The Citco Group Limited
Toronto, ON
Full-time
4+ years of fund accounting experience in either a Private Equity Fund, Private Equity Administrator, or other financial institution where the accountant has gained financial products…
Added 13 mins ago
Manager, Fund Accounting - Private Assets (Traditional PA)
The Citco Group Limited
Toronto, ON
Full-time
3 - 5 years of fund accounting experience in either a Private Equity Fund, Private Equity Fund Administrator or other financial institution where the accountant has gained financial…
Added 13 mins ago
Health and Safety Administrator
Conuma/Quintette
Tumbler Ridge, BC
Full-time
…values our employees. Specifically for the Health and Safety Administrator role, we offer an annual base salary range of $55,000.00 - $70,000.00, along with a variety of bonuses, including…
Added 29 mins ago
Builder Administrator (Edmonton South)
Trail Appliances Ltd.
AB · Edmonton, Alberta
Full-time
As a Builder Administrator, reporting to the Builder Administration Manager, you will be instrumental in managing builder allowances and documentation, ensuring compliance with budgetary…
Added 29 mins ago
Senior ServiceNow Architect - Strategic Portfolio Management
Bell
Montreal, QC
ServiceNow Certified Application Developer (CAD) or Certified System Administrator (CSA).
Added 43 mins ago
Payroll Administrator
Crunch Fitness Canada Corporate
Cambridge, ON
$60,000 to $70,000 CAD / year
Full-time
We’re looking for a detail-oriented, accountable, and solutions-driven Payroll Administrator who takes pride in accuracy and ownership. This role is ideal for someone who thrives in a…
Added 43 mins ago
Medical Office Administrator, Early Shift
Felix
Remote, Canada
$50,000 to $55,000 USD / year
Full-time · Remote
As our medical office administrator, you will be a key member of the clinical operations team, working cross-functionally with our medical directors, clinical operations team, medical…
Added 43 mins ago
Medical Office Administrator, Late Shift
Felix
Remote, Canada
$50,000 to $55,000 CAD / year
Full-time · Remote
As our medical office administrator, you will be a key member of the clinical operations team, working cross-functionally with our medical directors, clinical operations team, medical…
Added 57 mins ago
Office Administrator
Armco
Montreal, QC
Full-time
We are currently looking for a bilingual Office Administrator to join our Armco team. The Office Administrator supports the efficient day-to-day operation of the Armco office. This role…
Added 57 mins ago
Builder Administrator (Edmonton South)
Trail Appliances AB/SK
AB · Edmonton, AB
Full-time
As a Builder Administrator, reporting to the Builder Administration Manager, you will be instrumental in managing builder allowances and documentation, ensuring compliance with budgetary…
Added 57 mins ago
SQL Database Administrator
Experis Canada
Toronto, ON · Scarborough, ON
Full-time
Added 59 mins ago
Account Transfers Administrator
Odlum Brown
Vancouver, BC
We have an opportunity for an Account Transfers Administrator to join our award-winning firm in the Vancouver office.
Added 1 hour ago
Plant Administrator
Conuma/Quintette
Tumbler Ridge, BC
Full-time
…values our employees. Specifically for the Health and Safety Administrator role, we offer an annual base salary range of $65,000 - $80,000 along with a variety of bonuses, including a…
Added 1 hour ago
Dental Administrator - Oakville, ON - 12718
123Dentist
Oakville, ON
$23 to $25 CAD / hour
Full-time
Our clinic, located in Oakville, ON are looking for a passionate, hard-working Dental Administrator on a full-time basis.
Added 1 hour ago
Event Services Administrator
GardaWorld
Toronto, ON
Event Services Administrator Responsibilities
Added 1 hour ago
IT Support Specialist
Charger Logistics Inc
Brampton, ON
Working knowledge of Slack as a user and basic administrator.
Added 1 hour ago
Production Administrator
Carfair
Winnipeg, MB
Full-time
The Production Administrator is responsible for processing and maintaining time and attendance records, including absences, shift adjustments, overtime, and other payroll-related…
Added 1 hour ago
Payroll Administrator
Ledcor
Vancouver, BC
Full-time
Are you a detail-oriented payroll professional who thrives in a high-volume, fast-paced environment? As a Payroll Administrator at Ledcor, you will play a central role in delivering…
Added 1 hour ago
Senior Data Platform Administrator - EN 533
Export Development Canada | Exportation et développement Canada
Ottawa, ON
$96,557 to $128,743 CAD / year
Full-time
Reporting to the Manager - Data Management Platforms, the Senior Data Platform Administrator plays a critical role in shaping the technical direction of EDC's data ecosystem while also…
Added 1 hour ago
Payroll Administrator
PTW Energy Services
Calgary, AB
Full-time
We're looking for a Payroll Administrator to join our Calgary team and play an important role in ensuring our employees are paid accurately, on time, and in compliance with provincial and…
Added 1 hour ago
Service Administrator
Triumph Group of Companies
Mississauga, ON
$45,000 to $60,000 CAD / year
Full-time
As an administrator on the Service team, you support the day-to-day operations of active projects by keeping billing, documentation, and client communications running smoothly. You work…
Added 1 hour ago
Production Administrator
Carfair Composites
Winnipeg, MB
Full-time
The Production Administrator is responsible for processing and maintaining time and attendance records, including absences, shift adjustments, overtime, and other payroll-related…
Added 1 hour ago
Programmer Analyst
Magna International
St. Thomas, ON
$84,000 to $100,000 CAD / year
Full-time
Liaise with Systems Administrator, to assist in resolving problems with software products or company software systems.
Added 1 hour ago
Senior ServiceNow Developer
Brainhunter Systems Ltd
Toronto, ON
Contract
5+ years experience as an administrator for ServiceNow platform

Closed listing

Aston Carter

Administrator

New Westminster, BC, Canada

Pay: The pay range for this position is $20.00 - $25.00/hr.
Job type: Contract
Closing date: Oct 31, 2026
Posting language: English · French
Posted: Oct 1, 2026

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Similar jobs hiring now

Added 43 mins ago
Medical Office Administrator, Early Shift
Felix · Remote, Canada
$50,000 to $55,000 USD / year
Added 43 mins ago
Medical Office Administrator, Late Shift
Felix · Remote, Canada
$50,000 to $55,000 CAD / year
Added 59 mins ago
Account Transfers Administrator
Odlum Brown · Vancouver, BC, Canada
Added 1 hour ago
Payroll Administrator
Ledcor · Vancouver, BC, Canada

Search current openings

Original job description

Archived listing. The details below describe a past opening.

English section of this bilingual listing.

Job Title: AdministratorJob Description

This administrative role supports the Benefits team by managing incoming and outgoing mail, organizing personnel files, and performing a variety of clerical tasks related to employee disability plans and benefits administration. The administrator ensures accurate handling, scanning, and routing of documents and inquiries, while maintaining a high level of organization, attention to detail, and professional communication.

Responsibilities

Collect, sort, stamp, and distribute mail to the Benefits teams in a timely and accurate manner.
Assist the Benefits team in preparing personnel files in both paper and digital formats, ensuring documents are complete and properly organized.
Receive, scan, and process forms related to pay, benefits, tax, and work history, ensuring they are correctly labeled and filed.
Sort documents that need to be placed in personnel files and assist with filing as required to maintain up-to-date and accurate records.
Perform a variety of clerical duties related to the administration of employee disability plans, following established procedures and timelines.
Review employee benefits inboxes in Outlook and respond to Canada Life inquiries, including claim discrepancies, employee schedules, and return-to-work questions, and reroute inquiries to the appropriate team when needed.
Assist Benefits Administrators in preparing FOI/POP requests by photocopying and organizing personnel files for disclosure or review.
Receive the daily courier package from Canada Life, then sort, scan, rename, and organize documents and cheques so the Benefits team can take appropriate action.
Maintain accurate electronic and paper records by consistently applying naming conventions and filing standards.
Collaborate with Benefits team members and other stakeholders to ensure efficient workflow and clear communication.
Use virtual meeting tools and email to communicate updates, clarify information, and coordinate tasks with colleagues.

Essential Skills

Proven skill in scanning, sorting, and organizing documents in both paper and digital formats.
Strong organizational and time-management skills, with the ability to handle multiple tasks and deadlines.
Proficiency with MS Office, including Outlook, Word, Excel, and PowerPoint.
Ability to use virtual meeting tools effectively for communication and collaboration.
Excellent written and verbal communication skills for interacting with internal teams and external partners.
Strong attention to detail to ensure accuracy in document handling, data entry, and record maintenance.
Experience in administration, particularly in benefits administration or onboarding, is considered essential.
Prior experience in a transit or related organizational environment (such as TL, BCRTC, or CMBC) is highly valued for familiarity with processes and systems.

Additional Skills & Qualifications

Previous benefits administration experience is a strong asset.
Experience supporting onboarding processes and general administrative functions.
Familiarity with handling FOI/POP requests and working with confidential personnel files.
Comfort working with courier deliveries and time-sensitive documents.
Ability to adapt to established procedures and systems within a professional office environment.

Job Type & Location

This is a Contract position based out of New Westminster, BC.

Pay And Benefits

The pay range for this position is $20.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Workplace Type

This is a hybrid position in New Westminster,BC.

À propos d'Aston Carter

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Read the full bilingual original

Collect, sort, stamp, and distribute mail to the Benefits teams in a timely and accurate manner.
Assist the Benefits team in preparing personnel files in both paper and digital formats, ensuring documents are complete and properly organized.
Receive, scan, and process forms related to pay, benefits, tax, and work history, ensuring they are correctly labeled and filed.
Sort documents that need to be placed in personnel files and assist with filing as required to maintain up-to-date and accurate records.
Perform a variety of clerical duties related to the administration of employee disability plans, following established procedures and timelines.
Review employee benefits inboxes in Outlook and respond to Canada Life inquiries, including claim discrepancies, employee schedules, and return-to-work questions, and reroute inquiries to the appropriate team when needed.
Assist Benefits Administrators in preparing FOI/POP requests by photocopying and organizing personnel files for disclosure or review.
Receive the daily courier package from Canada Life, then sort, scan, rename, and organize documents and cheques so the Benefits team can take appropriate action.
Maintain accurate electronic and paper records by consistently applying naming conventions and filing standards.
Collaborate with Benefits team members and other stakeholders to ensure efficient workflow and clear communication.
Use virtual meeting tools and email to communicate updates, clarify information, and coordinate tasks with colleagues.

Essential Skills

Proven skill in scanning, sorting, and organizing documents in both paper and digital formats.
Strong organizational and time-management skills, with the ability to handle multiple tasks and deadlines.
Proficiency with MS Office, including Outlook, Word, Excel, and PowerPoint.
Ability to use virtual meeting tools effectively for communication and collaboration.
Excellent written and verbal communication skills for interacting with internal teams and external partners.
Strong attention to detail to ensure accuracy in document handling, data entry, and record maintenance.
Experience in administration, particularly in benefits administration or onboarding, is considered essential.
Prior experience in a transit or related organizational environment (such as TL, BCRTC, or CMBC) is highly valued for familiarity with processes and systems.

Additional Skills & Qualifications

Previous benefits administration experience is a strong asset.
Experience supporting onboarding processes and general administrative functions.
Familiarity with handling FOI/POP requests and working with confidential personnel files.
Comfort working with courier deliveries and time-sensitive documents.
Ability to adapt to established procedures and systems within a professional office environment.

Work Environment

This is an in-office position based at a professional headquarters environment. The role follows a standard Monday to Friday schedule, typically from 8:00 a.m. to 4:00 p.m. Work is performed in a professional office setting that involves regular use of computers, MS Office applications, scanning equipment, and virtual meeting tools. The position reports into a leadership role within the Benefits function and requires frequent interaction with team members and external partners. The dress code is business casual.

Job Type & Location

This is a Contract position based out of New Westminster, BC.

Pay And Benefits

The pay range for this position is $20.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Workplace Type

This is a hybrid position in New Westminster,BC.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, lacquisition de talents, les achats, la chaine dapprovisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de lindustrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service dun grand nombre dentreprises du classement Fortune 500. Nous sommes fiers davoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue à cause dun handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître dautres options daccommodement.

Ordonnance sur légalité des chances de San Francisco: Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de lintelligence artificielle (IA): Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

About employer

More about this job

Responsibilities

Manage incoming and outgoing mail, scan and organize benefits-related documents, and maintain accurate paper and electronic personnel records. Support the Benefits team with disability-plan administration, employee inquiries, courier processing, and preparation of personnel files for FOI/POP requests.

Requirements

Requires administrative experience, ideally in benefits administration or onboarding, along with proficiency in Microsoft Office and effective use of virtual meeting tools. Candidates should have strong organizational, communication, time-management, and attention-to-detail skills; transit-sector experience and familiarity with confidential files or FOI/POP requests are valued.

Skills

Document Scanning And Filing
Records Management
Benefits Administration
Personnel File Preparation
Mail Handling
Data Entry
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Written And Verbal Communication
Organization And Time Management
Attention To Detail
Confidential File Handling
FOI/POP Request Support
Virtual Meeting Tools

Visa sponsorship

Not detected in the job text

Keywords

Benefits Administration
Employee Disability Plans
Personnel Files
Document Scanning
Mail Distribution
Records Management
Document Processing
Data Entry
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
FOI/POP Requests
Confidential Information
Courier Deliveries
Canada Life
Employee Inquiries
Return-To-Work Questions
Claim Discrepancies
Onboarding
Virtual Meeting Tools
Paper And Digital Filing
Administrative Support

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