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Added 6 mins ago
UO
Director, Information Systems
University of Waterloo
Waterloo, ON
- Full-time
Information Systems and Technology - Operations
Added 6 mins ago
T
Operations Manager
Teleperformance
Toronto, ON · TPCA Toronto
- Full-time
Ensures that client issues are dealt with in an efficient manner, informing the Director of Operations of any concerns that may arise.
Added 6 mins ago
T
Operations Manager
Teleperformance
Toronto, ON · TPCA Toronto
- Full-time
Ensures that client issues are dealt with in an efficient manner, informing the Director of Operations of any concerns that may arise.
Added 1 hour ago
FS
Area Safety Manager
First Student
Toronto, ON
- Full-time
…the integration of divisional safety initiatives into area operations and monitors compliance with applicable federal and provincial regulations, company policies and safety…
Added 1 hour ago
F
Webber - HR Operations Specialist - Infrastructure Management
Ferrovial
Ottawa, ON · CAN - Webber - Infra - Ottawa
- Full-time
Our field operations support a variety of critical roles in horizontal infrastructure (roads, highways, tunnels & bridges) and this role will support everything from staff to senior level…
Added 7 hours ago
W/
Sales Associate
WIRELESSWAVE / WAVE SANS FIL
Vancouver, BC
- Full-time
…we’re proud to be recognized as a Best Place to Work by HR Director Magazine. Join us in a rewarding, people-first environment where opportunity and growth are always within…
Added 9 hours ago
AC
Administrator
Aston Carter
New Westminster, BC
- $24 to $25 CAD / hour
- Contract
Manage weekly office bookings for the Indigenous Relations Director, including boardroom reservations and workspace coordination.
Added 11 hours ago
B
Procurement Delivery Lead
BCI
Victoria, BC · CA Victoria
- Full-time
Reporting to the Director, Procurement, you'll join BCI's Finance department, which leads investment and corporate accounting, valuations, financial reporting, budgeting, tax, and…
Added 11 hours ago
Program Manager and Analyst, HR Transformation
Electronic Arts
Vancouver, BC
Reporting to the Senior Director, PE Technology Systems, you will bring together business insight, data, and emerging technology to help shape how work gets done across People Experience.…
Added 11 hours ago
Sr. Manager, FP&A
Open Text Corporation
Mississauga, ON
Reporting to the Sr. Director, FP&A, the Senior Manager, FP&A provides financial planning and analysis support to the Commercial IT, Network Infrastructure & Operations, and Sovereign Cloud…
Added 12 hours ago
Business Planner, Procurement Transformation
Toronto Community Housing or Toronto Seniors Housing
Toronto, ON
As the Business Planner, Procurement Transformation Project (PTP), reporting directly to the Project Director, Procurement Transformation, you will provide strategic planning and project…
Added 12 hours ago
Human Resources Generalist
Hallcon
Toronto, ON
Hallcon provides essential services spanning multi-modal operations, integrated command centers, electric vehicle (EV) infrastructure, technology integration, analytics, business…
Added 12 hours ago
S
Senior Director Finance
SinaLite
Markham, ON
- Full-time
…experience and over $45 million invested in cutting-edge print technology, we help our clients maximize their print profits - and we're just as invested in helping our own team grow. We…
Added 13 hours ago
People Business Partner, Lyft Urban Solutions
Lyft
Montreal, QC
…value. We design, build and support the bikes and stations technology behind bikeshare programs in cities around the world, including Bixi. Our Montreal team sits at the heart of that work,…
Added 15 hours ago
ES
Senior Manager, Finance and Administration
Edmonton Southside Primary Care Network
AB · Edmonton, AB
- Full-time
· To oversee the organization’s physical infrastructure, including facilities, security, and information technology coordination, in alignment with finance, risk management, and corporate…
Added 15 hours ago
CO
Manager, Finance and Risk
College of Naturopaths of Ontario
Toronto, ON
- Full-time
Monitoring the progress of risk controls and assisting the Director, Operations in the preparation of reports for decision making purposes.
Added 17 hours ago
AE
HR & Talent Acquisition Specialist
Aspex Eyewear Inc.
Mont-Royal, QC
- Full-time
This is a hands-on role for someone who enjoys recruiting, working directly with hiring managers, and contributing to the day-to-day operations of our HR department.
Added 17 hours ago
SS
Security Operations Team Lead
Safe Software
Remote, Canada
- $126,000 to $137,000 CAD / year
- Full-time
- Remote
Reporting to the Director of Information Security, you'll take ownership of the programs on our roadmap - incident response, vulnerability and patch management, system hardening and…
Added 19 hours ago
M
People Operations Systems Analyst
Medisca
ON
- Full-time
The People Operations Systems Analyst leads the administration, optimization, and continuous improvement of HRIS platforms and People & Culture workflows. Reporting to the Director, HRIS &…
Added 19 hours ago
CM
Director, People and Workplace Culture
Canadian Museum of Immigration at Pier 21 / Musée canadien de l'immigration du Quai 21
Halifax, NS
- $87,277 to $118,447 CAD / year
- Full-time
The Director, People and Workplace Culture serves as the strategic leader responsible for building an engaged, inclusive, safe, and high-performing workplace that enables the Canadian…
Added 19 hours ago
PH
Manager, Business Function Products, BC Health Workday
Provincial Health Services Authority
BC · British Columbia, Canada
- Full-time
Reporting to the Director, Business Function Products, the Manager will be responsible for their designated functionality / portfolio and ensuring that requirements for all the province’s…
Added 20 hours ago
M
Analyste, systèmes et opérations RH l People Operations Systems Analyst
Medisca
Montreal, QC
- Full-time
Le ou la analyste, systèmes et opérations RH dirige l’administration, l’optimisation et l’amélioration continue des plateformes SIRH et des processus de l’équipe Talents et culture.…
Added 20 hours ago
TM
Program Director
Toronto Metropolitan University
Toronto, ON
- Temporary
Are you a visionary legal technology leader ready to shape the future of legal education and lawyer licensing? The Law Practice Program (LPP) is seeking an experienced, forward-thinking…
Added 1 day ago
N
Director, Engineering
NielsenIQ
Toronto, ON
- $150,000 to $176,000 CAD / year
- Full-time
We are seeking a Director, Software Engineering to lead the engineering teams building and operating customer-facing SaaS product capabilities from our India engineering hub. This leader is…
Added 1 day ago
DE
Office Administrator
Design Electronics
Niagara Falls, ON
- Full-time
Reporting to the Director, People & Culture, the Office Administrator owns the administrative functions of the business across finance, HR, office operations, and corporate services. This…

Aston Carter

Administrator

New Westminster, BC, Canada

$24 to $25 CAD / hour · Contract

Apply About employer

Applications open in a new tab.

Job details

Pay: $24 to $25 CAD / hour
Job type: Contract
Apply by: Nov 5, 2026
Experience: Minimum 2+ years of administrative experience, preferably in a role involving coordination, scheduling, and document management.
Posting language: English · French
Posted: Oct 6, 2026

Original job description

English section of this bilingual listing.

Job Title: Administrative Assistant Indigenous Relations

Job Description

This Administrative Assistant role within Indigenous Relations provides comprehensive operational and coordination support to advance relationship-building and reconciliation initiatives. You will manage calendars and correspondence for senior Indigenous Relations leadership, coordinate meetings with First Nations and internal teams, and ensure accurate tracking of communications, decisions, and action items. The position requires strong organizational and communication skills, cultural awareness, and a high level of discretion when handling confidential and sensitive information.

Responsibilities

Review and manage two Indigenous Relations mail inboxes daily, forwarding and escalating messages as needed.
Maintain and update the communication tracker daily, including backdated entries, across multiple projects and engagements with numerous First Nations partners.
Prepare and format weekly Indigenous Relations reports, sending reminders to staff, consolidating submissions, and editing content for clarity and consistency.
Capture, organize, and distribute weekly meeting notes, including updates for facilitators, ensuring decisions and action items are clearly documented and followed up.
Coordinate and attend meetings with First Nations and internal inter-departmental teams, taking detailed notes and tracking decisions and next steps.
Schedule and coordinate weekly one-on-one meetings between leadership and staff, ensuring agendas and materials are prepared in advance when needed.
Manage weekly office bookings for the Indigenous Relations Director, including boardroom reservations and workspace coordination.
Compile and prepare monthly Indigenous Relations reports based on weekly reports, ensuring accuracy, completeness, and timely submission.
Support preparation of quarterly board reports by sending reminders to staff, collecting inputs, formatting documents, and ensuring alignment with reporting requirements.
Maintain calendars for the Indigenous Relations Director and senior managers, adjusting schedules proactively and resolving conflicts in a timely manner.
Schedule and coordinate meetings across multiple departments, collaborating with other Coordinators and Executive Assistants to align availability and logistics.
Book and manage boardrooms and meeting spaces, including virtual meeting links and required technology or equipment.
Save final documents from SharePoint into the OWL (online working library), ensuring proper file naming, version control, and consistent folder structures.
Support onboarding of new employees and contractors by updating and maintaining contact lists, sending notification emails, and coordinating introductory meetings.
Assist with purchase card applications for the Indigenous Relations team, ensuring accurate completion and submission of required documentation.
Provide administrative support for events, workshops, and other activities, including logistics, scheduling, communications, and materials preparation.
Respond to research requests by gathering information, organizing findings, and sharing results with the appropriate stakeholders.
Maintain storage room inventory, including tracking supplies and ensuring materials are organized and readily accessible.
Develop, maintain, and improve departmental administrative processes to support efficient operations and consistent documentation practices.
Prepare, format, and maintain reports, correspondence, and communication records using tools such as Excel, OWL, and SharePoint.
Handle confidential and sensitive information with discretion, particularly in communications and interactions with First Nations partners, Indigenous Relations staff, and other stakeholders.
Demonstrate strong judgment and prioritization skills in a fast-paced environment, managing multiple tasks and deadlines while maintaining high attention to detail.

Essential Skills

Minimum 2+ years of administrative experience, preferably in a role involving coordination, scheduling, and document management.
Proven file management or database experience, including tools such as SharePoint, OneNote, OneDrive, Outlook, and Excel.
Excellent written and verbal communication skills, with the ability to prepare clear correspondence, reports, and meeting notes.
Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Experience using virtual meeting tools to schedule, host, and support online meetings.
Ability to work effectively from home, including reliable work-from-home capabilities and self-management skills.
Comfort with repetitive administrative tasks such as correspondence handling, mail processing, and data entry in Excel and other office tools.
High level of discretion and professionalism when handling confidential and sensitive information.
Strong judgment and ability to prioritize tasks in a fast-paced environment with multiple competing deadlines.
Strong attention to detail, with the ability to manage and prioritize multiple tasks while maintaining accuracy.

Additional Skills & Qualifications

Preferred experience working with First Nations or Indigenous organizations, or in roles supporting Indigenous relations or reconciliation-focused work.
Prior experience working with OWL (online working library) or similar document repositories.
Experience within large or complex organizational environments, particularly in Indigenous Relations or related functions.
Demonstrated cultural awareness and respect in working with diverse communities and stakeholders.
Ability to collaborate effectively with cross-functional teams, including coordinators, executive assistants, and leadership.
Strong interpersonal skills, with the ability to build positive working relationships with staff, leadership, and external partners.

Job Type & Location

This is a Contract position based out of New Westminster, BC.

Pay And Benefits

The pay range for this position is $24.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Workplace Type

This is a hybrid position in New Westminster,BC.

À propos d'Aston Carter

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Read the full bilingual original

Review and manage two Indigenous Relations mail inboxes daily, forwarding and escalating messages as needed.
Maintain and update the communication tracker daily, including backdated entries, across multiple projects and engagements with numerous First Nations partners.
Prepare and format weekly Indigenous Relations reports, sending reminders to staff, consolidating submissions, and editing content for clarity and consistency.
Capture, organize, and distribute weekly meeting notes, including updates for facilitators, ensuring decisions and action items are clearly documented and followed up.
Coordinate and attend meetings with First Nations and internal inter-departmental teams, taking detailed notes and tracking decisions and next steps.
Schedule and coordinate weekly one-on-one meetings between leadership and staff, ensuring agendas and materials are prepared in advance when needed.
Manage weekly office bookings for the Indigenous Relations Director, including boardroom reservations and workspace coordination.
Compile and prepare monthly Indigenous Relations reports based on weekly reports, ensuring accuracy, completeness, and timely submission.
Support preparation of quarterly board reports by sending reminders to staff, collecting inputs, formatting documents, and ensuring alignment with reporting requirements.
Maintain calendars for the Indigenous Relations Director and senior managers, adjusting schedules proactively and resolving conflicts in a timely manner.
Schedule and coordinate meetings across multiple departments, collaborating with other Coordinators and Executive Assistants to align availability and logistics.
Book and manage boardrooms and meeting spaces, including virtual meeting links and required technology or equipment.
Save final documents from SharePoint into the OWL (online working library), ensuring proper file naming, version control, and consistent folder structures.
Support onboarding of new employees and contractors by updating and maintaining contact lists, sending notification emails, and coordinating introductory meetings.
Assist with purchase card applications for the Indigenous Relations team, ensuring accurate completion and submission of required documentation.
Provide administrative support for events, workshops, and other activities, including logistics, scheduling, communications, and materials preparation.
Respond to research requests by gathering information, organizing findings, and sharing results with the appropriate stakeholders.
Maintain storage room inventory, including tracking supplies and ensuring materials are organized and readily accessible.
Develop, maintain, and improve departmental administrative processes to support efficient operations and consistent documentation practices.
Prepare, format, and maintain reports, correspondence, and communication records using tools such as Excel, OWL, and SharePoint.
Handle confidential and sensitive information with discretion, particularly in communications and interactions with First Nations partners, Indigenous Relations staff, and other stakeholders.
Demonstrate strong judgment and prioritization skills in a fast-paced environment, managing multiple tasks and deadlines while maintaining high attention to detail.

Essential Skills

Minimum 2+ years of administrative experience, preferably in a role involving coordination, scheduling, and document management.
Proven file management or database experience, including tools such as SharePoint, OneNote, OneDrive, Outlook, and Excel.
Excellent written and verbal communication skills, with the ability to prepare clear correspondence, reports, and meeting notes.
Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Experience using virtual meeting tools to schedule, host, and support online meetings.
Ability to work effectively from home, including reliable work-from-home capabilities and self-management skills.
Comfort with repetitive administrative tasks such as correspondence handling, mail processing, and data entry in Excel and other office tools.
High level of discretion and professionalism when handling confidential and sensitive information.
Strong judgment and ability to prioritize tasks in a fast-paced environment with multiple competing deadlines.
Strong attention to detail, with the ability to manage and prioritize multiple tasks while maintaining accuracy.

Additional Skills & Qualifications

Preferred experience working with First Nations or Indigenous organizations, or in roles supporting Indigenous relations or reconciliation-focused work.
Prior experience working with OWL (online working library) or similar document repositories.
Experience within large or complex organizational environments, particularly in Indigenous Relations or related functions.
Demonstrated cultural awareness and respect in working with diverse communities and stakeholders.
Ability to collaborate effectively with cross-functional teams, including coordinators, executive assistants, and leadership.
Strong interpersonal skills, with the ability to build positive working relationships with staff, leadership, and external partners.

Job Type & Location

This is a Contract position based out of New Westminster, BC.

Pay And Benefits

The pay range for this position is $24.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Workplace Type

This is a hybrid position in New Westminster,BC.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, lacquisition de talents, les achats, la chaine dapprovisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de lindustrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service dun grand nombre dentreprises du classement Fortune 500. Nous sommes fiers davoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue à cause dun handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître dautres options daccommodement.

Ordonnance sur légalité des chances de San Francisco: Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de lintelligence artificielle (IA): Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Apply About employer

More about this job

Responsibilities

Provide operational and coordination support to Indigenous Relations leadership, including managing calendars and correspondence, coordinating meetings, and tracking communications, decisions, and action items. Prepare reports and meeting materials, maintain document repositories and administrative processes, and support onboarding, events, research requests, and office logistics.

Requirements

Requires at least two years of administrative experience, strong communication and organizational skills, and proficiency with Microsoft Office and file-management tools such as SharePoint, OneNote, OneDrive, Outlook, and Excel. Candidates should demonstrate discretion, attention to detail, prioritization, virtual meeting support, and the ability to work independently; experience with Indigenous organizations or reconciliation-focused work is preferred.

Skills

Calendar Management
Meeting Coordination
Correspondence Management
Document Management
SharePoint
OWL
OneNote
OneDrive
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Report Preparation
Meeting Notes
Data Entry
Cross-Functional Collaboration

Visa sponsorship

Not detected in the job text

Keywords

Indigenous Relations
First Nations
Reconciliation
Administrative Support
Calendar Management
Correspondence
Communication Tracking
Meeting Coordination
Meeting Notes
Action Item Tracking
Weekly Reports
Monthly Reports
Quarterly Board Reports
SharePoint
OWL
OneNote
OneDrive
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Virtual Meetings
Document Management
Version Control
File Naming
Onboarding
Purchase Card Applications
Event Coordination
Research Requests
Confidential Information

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