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Added 1 min ago
AE
Lead - Part-Time
Arc'teryx Equipment
AB · Edmonton, AB
- $23.8 to $27.2 CAD / hour
- Part-time
As a key member of the store leadership team, you will be working alongside the Assistant and Store Manager, leading a talented group of Product Guides and facilitating the guest…
Added 1 min ago
ZI
Executive Assistant
ZenaTech Inc.
Toronto, ON
- $60,000 to $70,000 CAD / year
- Full-time
We are seeking a proactive, detail-oriented Executive Assistant to support the Vice President of Investor Relations & Corporate Development. This is a high-visibility role at the…
Added 1 min ago
ED
Executive Personal Assistant #2100
Elite Domo
Markham, ON
- Full-time
A private household is seeking an experienced, highly organized, and resourceful Executive Personal Assistant to provide comprehensive support to the Founder & Executive Chairman and…
Added 17 mins ago
F
Adjoint(e) de direction / Executive Assistant
Fasken
Montreal, QC
- Full-time
Fasken is seeking a highly organized and proactive Executive Assistant to support the Head of Marketing and Business Development (HMBD). This role provides critical executive support in a…
Added 30 mins ago
QS
restaurant assistant manager
Quiznos Sub
Lethbridge, AB
- Full-time
Added 1 hour ago
TH
Front End Supervisor Full-Time - 7052 Regina (12 Month Contract)
The Home Depot
Regina, SK
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 1 hour ago
TH
Department Supervisor Full-Time - 7052 Regina
The Home Depot
Regina, SK
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 1 hour ago
TH
Plumbing & Electrical Department Supervisor Full Time - 7131 Red Deer
The Home Depot
Red Deer, AB
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 1 hour ago
TH
Assistant Store Manager- Saanich Store
The Home Depot
Saanich, BC
- Full-time
Assistant Store Managers (ASMs) are responsible for providing Customers with a convenient and enjoyable shopping experience. They work to create an inviting shopping environment for…
Added 1 hour ago
TH
Department Supervisor: Full Time - PRINCE GEORGE
The Home Depot
Prince George, BC
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 1 hour ago
TH
Department Supervisor Full Time - 7050 Spruce Grove
The Home Depot
Spruce Grove, AB
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 1 hour ago
TH
NIGHT OPERATIONS ASSISTANT STORE MANAGER- BRADFORD STORE
The Home Depot
Canada
- Full-time
Night Operations Assistant Store Managers (ASMs) are responsible for supervision of Back End Operations (e.g., Receiving, RTV and Freight). Night Ops ASMs are responsible in conjunction…
Added 1 hour ago
TH
Department Supervisor: Full Time - TUSCANY
The Home Depot
Canada
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 1 hour ago
TH
Department Supervisor Full-Time - 7175 Grande Prairie
The Home Depot
Grande Prairie, AB
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 1 hour ago
TH
Department Supervisor: Full Time - DUNCAN
The Home Depot
Canada
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 1 hour ago
TH
Department Supervisor Full Time - 7088 St. Albert
The Home Depot
St. Albert, AB
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 1 hour ago
IF
Executive Assistant, Distribution, GBRS
iA Financial Group
Toronto, ON · Montreal, QC · Quebec, QC
- Full-time
…feel confident and secure about their future? As an Executive Assistant, Group Savings and Retirement Distribution, you will play a key role in providing executive and administrative…
Added 2 hours ago
B
Events Assistant
Boomerang
Toronto, ON
- Full-time
Boomerang is growing its Toronto team and hiring an Events Assistant to represent brands at live events, pop-ups and in-store promotions across the GTA. If you love talking to people,…
Added 2 hours ago
MA
restaurant assistant manager
Masala Authentic Indian Cuisine
Banff, AB
- Full-time
Added 3 hours ago
HE
Event Sales Assistant
Hype Events
Toronto, ON
- Full-time
Hype Events is looking for Event Sales Assistants to join our growing network, representing brands through live events, promotional campaigns and face-to-face customer engagement across GTA…
Added 3 hours ago
S
Stage Experience Lead - Full Time
sephora.com
Richmond, BC
- $22.85 to $28.55 CAD / hour
- Full-time
…Skincare, Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling…
Added 4 hours ago
UO
Administrative Assistant to the Chair
University of Waterloo
Waterloo, ON
- Full-time
The Administrative Assistant to the Chair provides executive level support to the Chair and is responsible for ensuring the smooth operation and confidentiality of the Chair’s office. In…
Added 4 hours ago
UO
Undergraduate Coordinator
University of Waterloo
Waterloo, ON · Mathematics & Computer
- Full-time
Prepare reports from student data as requested by Associate/Assistant Deans or other members within the MUO or Faculty;
Added 4 hours ago
UO
Executive Assistant to the Dean
University of Waterloo
Waterloo, ON · B.C. Matthews Hall
- Full-time
The Executive Assistant is responsible for maintaining the Dean’s schedule and must be fully aware of the priorities, including travel and speaking engagements, and alert the Dean to…
Added 4 hours ago
UO
Administrative Coordinator
University of Waterloo
Waterloo, ON · Optometry
- Full-time
…support to the Director, Administrative Officer, Executive Assistant, and the School of Optometry and Vision Science. This role ensures the efficient coordination of the Director’s Office,…

Aston Carter

Administrator

New Westminster, BC, Canada

$24 to $25 CAD / hour · Contract

Apply About employer

Applications open in a new tab.

Job details

Pay: $24 to $25 CAD / hour
Job type: Contract
Apply by: Nov 5, 2026
Experience: Minimum 2+ years of administrative experience, preferably in a role involving coordination, scheduling, and document management.
Posting language: English · French
Posted: Oct 6, 2026

Original job description

English section of this bilingual listing.

Job Title: Administrative Assistant Indigenous Relations

Job Description

This Administrative Assistant role within Indigenous Relations provides comprehensive operational and coordination support to advance relationship-building and reconciliation initiatives. You will manage calendars and correspondence for senior Indigenous Relations leadership, coordinate meetings with First Nations and internal teams, and ensure accurate tracking of communications, decisions, and action items. The position requires strong organizational and communication skills, cultural awareness, and a high level of discretion when handling confidential and sensitive information.

Responsibilities

Review and manage two Indigenous Relations mail inboxes daily, forwarding and escalating messages as needed.
Maintain and update the communication tracker daily, including backdated entries, across multiple projects and engagements with numerous First Nations partners.
Prepare and format weekly Indigenous Relations reports, sending reminders to staff, consolidating submissions, and editing content for clarity and consistency.
Capture, organize, and distribute weekly meeting notes, including updates for facilitators, ensuring decisions and action items are clearly documented and followed up.
Coordinate and attend meetings with First Nations and internal inter-departmental teams, taking detailed notes and tracking decisions and next steps.
Schedule and coordinate weekly one-on-one meetings between leadership and staff, ensuring agendas and materials are prepared in advance when needed.
Manage weekly office bookings for the Indigenous Relations Director, including boardroom reservations and workspace coordination.
Compile and prepare monthly Indigenous Relations reports based on weekly reports, ensuring accuracy, completeness, and timely submission.
Support preparation of quarterly board reports by sending reminders to staff, collecting inputs, formatting documents, and ensuring alignment with reporting requirements.
Maintain calendars for the Indigenous Relations Director and senior managers, adjusting schedules proactively and resolving conflicts in a timely manner.
Schedule and coordinate meetings across multiple departments, collaborating with other Coordinators and Executive Assistants to align availability and logistics.
Book and manage boardrooms and meeting spaces, including virtual meeting links and required technology or equipment.
Save final documents from SharePoint into the OWL (online working library), ensuring proper file naming, version control, and consistent folder structures.
Support onboarding of new employees and contractors by updating and maintaining contact lists, sending notification emails, and coordinating introductory meetings.
Assist with purchase card applications for the Indigenous Relations team, ensuring accurate completion and submission of required documentation.
Provide administrative support for events, workshops, and other activities, including logistics, scheduling, communications, and materials preparation.
Respond to research requests by gathering information, organizing findings, and sharing results with the appropriate stakeholders.
Maintain storage room inventory, including tracking supplies and ensuring materials are organized and readily accessible.
Develop, maintain, and improve departmental administrative processes to support efficient operations and consistent documentation practices.
Prepare, format, and maintain reports, correspondence, and communication records using tools such as Excel, OWL, and SharePoint.
Handle confidential and sensitive information with discretion, particularly in communications and interactions with First Nations partners, Indigenous Relations staff, and other stakeholders.
Demonstrate strong judgment and prioritization skills in a fast-paced environment, managing multiple tasks and deadlines while maintaining high attention to detail.

Essential Skills

Minimum 2+ years of administrative experience, preferably in a role involving coordination, scheduling, and document management.
Proven file management or database experience, including tools such as SharePoint, OneNote, OneDrive, Outlook, and Excel.
Excellent written and verbal communication skills, with the ability to prepare clear correspondence, reports, and meeting notes.
Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Experience using virtual meeting tools to schedule, host, and support online meetings.
Ability to work effectively from home, including reliable work-from-home capabilities and self-management skills.
Comfort with repetitive administrative tasks such as correspondence handling, mail processing, and data entry in Excel and other office tools.
High level of discretion and professionalism when handling confidential and sensitive information.
Strong judgment and ability to prioritize tasks in a fast-paced environment with multiple competing deadlines.
Strong attention to detail, with the ability to manage and prioritize multiple tasks while maintaining accuracy.

Additional Skills & Qualifications

Preferred experience working with First Nations or Indigenous organizations, or in roles supporting Indigenous relations or reconciliation-focused work.
Prior experience working with OWL (online working library) or similar document repositories.
Experience within large or complex organizational environments, particularly in Indigenous Relations or related functions.
Demonstrated cultural awareness and respect in working with diverse communities and stakeholders.
Ability to collaborate effectively with cross-functional teams, including coordinators, executive assistants, and leadership.
Strong interpersonal skills, with the ability to build positive working relationships with staff, leadership, and external partners.

Job Type & Location

This is a Contract position based out of New Westminster, BC.

Pay And Benefits

The pay range for this position is $24.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Workplace Type

This is a hybrid position in New Westminster,BC.

À propos d'Aston Carter

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Read the full bilingual original

Review and manage two Indigenous Relations mail inboxes daily, forwarding and escalating messages as needed.
Maintain and update the communication tracker daily, including backdated entries, across multiple projects and engagements with numerous First Nations partners.
Prepare and format weekly Indigenous Relations reports, sending reminders to staff, consolidating submissions, and editing content for clarity and consistency.
Capture, organize, and distribute weekly meeting notes, including updates for facilitators, ensuring decisions and action items are clearly documented and followed up.
Coordinate and attend meetings with First Nations and internal inter-departmental teams, taking detailed notes and tracking decisions and next steps.
Schedule and coordinate weekly one-on-one meetings between leadership and staff, ensuring agendas and materials are prepared in advance when needed.
Manage weekly office bookings for the Indigenous Relations Director, including boardroom reservations and workspace coordination.
Compile and prepare monthly Indigenous Relations reports based on weekly reports, ensuring accuracy, completeness, and timely submission.
Support preparation of quarterly board reports by sending reminders to staff, collecting inputs, formatting documents, and ensuring alignment with reporting requirements.
Maintain calendars for the Indigenous Relations Director and senior managers, adjusting schedules proactively and resolving conflicts in a timely manner.
Schedule and coordinate meetings across multiple departments, collaborating with other Coordinators and Executive Assistants to align availability and logistics.
Book and manage boardrooms and meeting spaces, including virtual meeting links and required technology or equipment.
Save final documents from SharePoint into the OWL (online working library), ensuring proper file naming, version control, and consistent folder structures.
Support onboarding of new employees and contractors by updating and maintaining contact lists, sending notification emails, and coordinating introductory meetings.
Assist with purchase card applications for the Indigenous Relations team, ensuring accurate completion and submission of required documentation.
Provide administrative support for events, workshops, and other activities, including logistics, scheduling, communications, and materials preparation.
Respond to research requests by gathering information, organizing findings, and sharing results with the appropriate stakeholders.
Maintain storage room inventory, including tracking supplies and ensuring materials are organized and readily accessible.
Develop, maintain, and improve departmental administrative processes to support efficient operations and consistent documentation practices.
Prepare, format, and maintain reports, correspondence, and communication records using tools such as Excel, OWL, and SharePoint.
Handle confidential and sensitive information with discretion, particularly in communications and interactions with First Nations partners, Indigenous Relations staff, and other stakeholders.
Demonstrate strong judgment and prioritization skills in a fast-paced environment, managing multiple tasks and deadlines while maintaining high attention to detail.

Essential Skills

Minimum 2+ years of administrative experience, preferably in a role involving coordination, scheduling, and document management.
Proven file management or database experience, including tools such as SharePoint, OneNote, OneDrive, Outlook, and Excel.
Excellent written and verbal communication skills, with the ability to prepare clear correspondence, reports, and meeting notes.
Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Experience using virtual meeting tools to schedule, host, and support online meetings.
Ability to work effectively from home, including reliable work-from-home capabilities and self-management skills.
Comfort with repetitive administrative tasks such as correspondence handling, mail processing, and data entry in Excel and other office tools.
High level of discretion and professionalism when handling confidential and sensitive information.
Strong judgment and ability to prioritize tasks in a fast-paced environment with multiple competing deadlines.
Strong attention to detail, with the ability to manage and prioritize multiple tasks while maintaining accuracy.

Additional Skills & Qualifications

Preferred experience working with First Nations or Indigenous organizations, or in roles supporting Indigenous relations or reconciliation-focused work.
Prior experience working with OWL (online working library) or similar document repositories.
Experience within large or complex organizational environments, particularly in Indigenous Relations or related functions.
Demonstrated cultural awareness and respect in working with diverse communities and stakeholders.
Ability to collaborate effectively with cross-functional teams, including coordinators, executive assistants, and leadership.
Strong interpersonal skills, with the ability to build positive working relationships with staff, leadership, and external partners.

Job Type & Location

This is a Contract position based out of New Westminster, BC.

Pay And Benefits

The pay range for this position is $24.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Workplace Type

This is a hybrid position in New Westminster,BC.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, lacquisition de talents, les achats, la chaine dapprovisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de lindustrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service dun grand nombre dentreprises du classement Fortune 500. Nous sommes fiers davoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue à cause dun handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître dautres options daccommodement.

Ordonnance sur légalité des chances de San Francisco: Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de lintelligence artificielle (IA): Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Apply About employer

More about this job

Responsibilities

Provide operational and coordination support to Indigenous Relations leadership, including managing calendars and correspondence, coordinating meetings, and tracking communications, decisions, and action items. Prepare reports and meeting materials, maintain document repositories and administrative processes, and support onboarding, events, research requests, and office logistics.

Requirements

Requires at least two years of administrative experience, strong communication and organizational skills, and proficiency with Microsoft Office and file-management tools such as SharePoint, OneNote, OneDrive, Outlook, and Excel. Candidates should demonstrate discretion, attention to detail, prioritization, virtual meeting support, and the ability to work independently; experience with Indigenous organizations or reconciliation-focused work is preferred.

Skills

Calendar Management
Meeting Coordination
Correspondence Management
Document Management
SharePoint
OWL
OneNote
OneDrive
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Report Preparation
Meeting Notes
Data Entry
Cross-Functional Collaboration

Visa sponsorship

Not detected in the job text

Keywords

Indigenous Relations
First Nations
Reconciliation
Administrative Support
Calendar Management
Correspondence
Communication Tracking
Meeting Coordination
Meeting Notes
Action Item Tracking
Weekly Reports
Monthly Reports
Quarterly Board Reports
SharePoint
OWL
OneNote
OneDrive
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Virtual Meetings
Document Management
Version Control
File Naming
Onboarding
Purchase Card Applications
Event Coordination
Research Requests
Confidential Information

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