Jobs in Canada

25+ jobs

Group jobs by employerEmail me new jobs Save this search

Added 5 mins ago
Customer Marketing Coordinator
Campari Group
Edmonton, AB · The Orchards At Ellerslie, AB
Work closely with the Commercial & Marketing Administrative Assistant to ensure all relevant departments are informed and aligned on price changes and implementation timelines.
Added 1 hour ago
CG
Customer Marketing Coordinator
Campari Group
Toronto, ON
- Full-time
Work closely with the Commercial & Marketing Administrative Assistant to ensure all relevant departments are informed and aligned on price changes and implementation timelines.
Added 1 hour ago
AC
Administrator
Aston Carter
Calgary, AB
- $21 CAD / hour
- Contract
Job Description: The Administrative Assistant provides front-line support to customers and internal teams by accurately entering pickup requests, coordinating out-of-town shipments, and…
Added 2 hours ago
PP
Administrative Assistant
PERMA PIPE INC
Camrose, AB
- $24 to $28 CAD / hour
- Full-time
The Administrative Assistant provides administrative, documentation, reporting, and transactional support to the Order Management and Logistics teams. This position is responsible for…
Added 3 hours ago
GD
Executive Administrative Assistant
General Dynamics Land Systems–Canada
London, ON
- Full-time
The Leader Support Administrator provides administrative support to multiple senior leaders, ensuring that their time, information, and priorities are managed with exceptional accuracy and…
Added 3 hours ago
MV
Administrative Assistant
MARK VII EQUIPMENT INC
Burlington, ON
- $38.5 to $45 CAD / hour
- Full-time
The Administrative Assistant supports Mark VII's Canadian operations and provides administrative support to the leadership team in the United States. The role serves as a primary point of…
Added 4 hours ago
VS
Administrative Assistant (2026-11094)
Verve Senior Living
Mississauga, ON
- Part-time
…ambassadors! Welcoming guests into our community with a smile, and setting the tone for their experience, Receptionists are responsible for providing exceptional customer service while…
Added 4 hours ago
B
DIRECTOR / ASSISTANT VICE PRESIDENT, CREDIT AND INVESTMENT RISK MANAGEMENT - Growth and Transition Capital
BDC
Montreal, QC
- Full-time
The Director / Assistant Vice President (AVP), Credit & Investment Risk Management (CIRM), in collaboration with the Vice President, CIRM will maintain and improve the quality of BDC’s…
Added 5 hours ago
Learning Services Assistant - FLAS - App D
Humber College
Toronto, ON
The Learning Services Assistant plays a key role in the daily operation of the Faculty office by coordinating administrative services, supporting faculty and students, managing office…
Added 5 hours ago
UO
Systems Support/Data Analyst
University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
Reports to the CBME Project Manager, PGME in the Faculty of Medicine, Dean's Office. Takes direction from the Associate/Assistant Deans PGME, the Faculty Leads, CBME, and the PGME Senior…
Added 5 hours ago
ST
Executive Assistant
Strides Toronto
Toronto, ON
- $51,699 to $60,202 CAD / year
- Full-time
THE “MUST HAVES”
Added 5 hours ago
TU
Systems Support/Data Analyst
The University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
Reports to the CBME Project Manager, PGME in the Faculty of Medicine, Dean's Office. Takes direction from the Associate/Assistant Deans PGME, the Faculty Leads, CBME, and the PGME Senior…
Added 5 hours ago
Operations Manager
Government of Alberta
AB
As Operations Manager, you will provide advice, guidance, and direction to executive leadership and divisional staff on operational, administrative, and corporate processes, including…
Added 5 hours ago
HA
Human Resource Administrator
Howmet Aerospace
Georgetown, ON
- Full-time
Our Georgetown, Ontario facility produces complex precision castings for the aerospace industry and is seeking a highly organized and proactive Administrative Assistant to support daily…
Added 5 hours ago
MT
Legal Executive Assistant- Tax Group
McCarthy Tétrault LLP
Toronto, ON
- Full-time
Coordinating and dispersing tasks to be performed by various resource groups such as the Document Specialists, Administrative
Added 5 hours ago
AW
Adjoint(e) exécutif au Chef de la direction - Executive Assistant to the CEO
AJ Walter Aviation
Montreal, QC
- Full-time
…niveau dans la gestion de son agenda, de ses priorités, de ses communications et de ses engagements professionnels. Elle travaille en étroite collaboration avec les équipes internes ainsi…
Added 5 hours ago
HO
Parliamentary Assistant
House of Commons (Canada) / Chambre des communes (Canada)
Ottawa, ON
- $55,000 to $65,000 CAD / year
- Full-time
Reporting directly to the Member of Parliament, the Parliamentary Assistant plays a key role in supporting parliamentary and legislative activities by conducting research, analyzing complex…
Added 6 hours ago
AG
Adjoint(e) exécutif au Chef de la direction - Executive Assistant to the CEO
AJW Group
Montreal, QC
- Full-time
…niveau dans la gestion de son agenda, de ses priorités, de ses communications et de ses engagements professionnels. Elle travaille en étroite collaboration avec les équipes internes ainsi…
Added 6 hours ago
HO
Parliamentary Assistant
House of Commons (Canada) / Chambre des communes (Canada)
Ottawa, ON
- $55,000 to $65,000 CAD / year
- Full-time
Reporting directly to the Member of Parliament, the Parliamentary Assistant plays a key role in supporting parliamentary and legislative activities by conducting research, analyzing complex…
Added 6 hours ago
WF
Parliamentary Assistant
Working for a Member of Parliament / Travailler pour un(e) député(e)
Ottawa, ON
- $55,000 to $65,000 CAD / year
- Full-time
Reporting directly to the Member of Parliament, the Parliamentary Assistant plays a key role in supporting parliamentary and legislative activities by conducting research, analyzing complex…
Added 6 hours ago
Investment Assistant (Req 150)
Odlum Brown
Vancouver, BC
Document transactions and client communications and ensure regulatory compliance
Added 7 hours ago
B
Private Wealth Administrative Assistant, Winter 2027 (Co-op/Internship) - 4 months
BMO
Toronto, ON · CLAIRE
- Full-time
Supports the development of tailored messaging by writing, editing, and distributing communications materials (e.g. correspondence, agendas, presentations, proposals, reports, bulk emails,…
Added 7 hours ago
CR
Adjoint(e) administratif(ve) | Administrative Assistant
CanmetENERGY Research Centres
Varennes, QC
- Full-time
This position provides comprehensive administrative support to the Director and their team, ensuring that departmental policies and procedures are followed in various areas, including human…
Added 7 hours ago
RH
Executive Assistant
Robert Half
Burnaby, BC
- $90,000 to $100,000 CAD / year
- Full-time
Our client is seeking a highly professional and experienced Executive Assistant to the President to provide senior-level administrative and organizational support in a fast-paced,…
Added 7 hours ago
UW
Executive Assistant to President and CEO
United Way Greater Toronto
Toronto, ON
- Full-time
Ability to work in a hybrid work environment with an on-site requirement of 3-4 days per week

Aston Carter

Administrator

Calgary, AB, Canada

$21 CAD / hour · Contract

Apply on careers.astoncarter.com About employer

Applications open in a new tab.

Job details

Pay: $21 CAD / hour
Job type: Contract
Experience: At least 1 year of customer service experience in a professional setting.
Posting language: English · French
Posted: Nov 14, 2026

Original job description

English section of this bilingual listing.

Job Title: Administrative Assistant (Transportation)

Job Description: The Administrative Assistant provides front-line support to customers and internal teams by accurately entering pickup requests, coordinating out-of-town shipments, and handling day-to-day administrative tasks. This role focuses on customer service, data entry, report creation, and communication with carriers and terminals to ensure efficient transportation operations and timely resolution of customer inquiries.

Responsibilities

Enter customer pickup requests received via phone calls and emails into the appropriate systems with a high level of accuracy.
Set up out-of-town pickups with carriers and conduct follow-ups to confirm scheduling, status, and completion of shipments.
Respond to customer inquiries by phone and email, providing clear, timely, and professional communication.
Handle customer issues by coordinating with dispatch and other internal departments to resolve concerns and ensure service quality.
Liaise with terminals and carriers to confirm orders, clarify details, and support smooth transportation operations.
Perform general administrative duties, including proof of delivery (POD) processing and imaging or scanning documents into the system.
Enter payroll data and productivity information into tracking systems and ensure records are complete and accurate.
Create, update, and use spreadsheet-based reports on a daily basis to support operational tracking and performance monitoring.
Maintain organized records and documentation to support audits, reporting, and day-to-day business needs.
Work independently with minimal supervision while managing multiple tasks and priorities in a fast-paced environment.
Collaborate with colleagues in the office to support a cohesive and efficient team environment.

Essential Skills

Working knowledge of Microsoft Outlook for managing emails and calendar communications.
Working knowledge of Microsoft Word for creating and editing documents.
Beginner-level proficiency in Microsoft Excel for creating and maintaining basic spreadsheets and reports.
At least 1 year of customer service experience in a professional setting.
Ability to communicate clearly and professionally with customers and internal teams by phone and email.
Strong attention to detail when entering data, preparing reports, and managing documentation.
Excellent verbal and written communication skills.
Strong interpersonal skills to build positive relationships with customers, carriers, and colleagues.
Ability to work independently with minimal supervision while meeting deadlines and quality standards.
Positive attitude combined with effective problem-solving skills to address customer and operational issues.

Additional Skills & Qualifications

Experience in the transportation or logistics industry is an asset.
Familiarity with TruckMate software is an asset.
Experience using TruckMate or similar transportation management systems is preferred.
Ability to create and maintain spreadsheet reports for daily operational use.
Demonstrated ability to manage multiple tasks and follow up with carriers and terminals.
Strong organizational skills to handle documentation, PODs, and imaging efficiently.
Interest in long-term growth opportunities within an organization that promotes from within and offers career advancement across multiple related businesses.

Work Environment

This is an in-office position with working hours from approximately 8:00 a.m. to 4:30 p.m. The role is based in a location that is not easily accessible by public transit, so reliable transportation is recommended. You will work in a small office environment with about eight colleagues, fostering close collaboration and direct communication. The work involves regular use of computers and office software such as Outlook, Word, Excel, and transportation-related systems like TruckMate. The environment is professional and focused on customer service and operational efficiency, with opportunities for growth and internal promotion across related companies.

Job Type & Location

This is a Contract to Hire position based out of Calgary, AB.

Pay and Benefits

The pay range for this position is $21.00 - $21.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Job Type & Location

This is a Contract to Hire position based out of Calgary, AB.

Workplace Type

This is a fully onsite position in Calgary,AB.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Read the full bilingual original

Job Title: Administrative Assistant (Transportation)

Responsibilities

Enter customer pickup requests received via phone calls and emails into the appropriate systems with a high level of accuracy.
Set up out-of-town pickups with carriers and conduct follow-ups to confirm scheduling, status, and completion of shipments.
Respond to customer inquiries by phone and email, providing clear, timely, and professional communication.
Handle customer issues by coordinating with dispatch and other internal departments to resolve concerns and ensure service quality.
Liaise with terminals and carriers to confirm orders, clarify details, and support smooth transportation operations.
Perform general administrative duties, including proof of delivery (POD) processing and imaging or scanning documents into the system.
Enter payroll data and productivity information into tracking systems and ensure records are complete and accurate.
Create, update, and use spreadsheet-based reports on a daily basis to support operational tracking and performance monitoring.
Maintain organized records and documentation to support audits, reporting, and day-to-day business needs.
Work independently with minimal supervision while managing multiple tasks and priorities in a fast-paced environment.
Collaborate with colleagues in the office to support a cohesive and efficient team environment.

Essential Skills

Working knowledge of Microsoft Outlook for managing emails and calendar communications.
Working knowledge of Microsoft Word for creating and editing documents.
Beginner-level proficiency in Microsoft Excel for creating and maintaining basic spreadsheets and reports.
At least 1 year of customer service experience in a professional setting.
Ability to communicate clearly and professionally with customers and internal teams by phone and email.
Strong attention to detail when entering data, preparing reports, and managing documentation.
Excellent verbal and written communication skills.
Strong interpersonal skills to build positive relationships with customers, carriers, and colleagues.
Ability to work independently with minimal supervision while meeting deadlines and quality standards.
Positive attitude combined with effective problem-solving skills to address customer and operational issues.

Additional Skills & Qualifications

Experience in the transportation or logistics industry is an asset.
Familiarity with TruckMate software is an asset.
Experience using TruckMate or similar transportation management systems is preferred.
Ability to create and maintain spreadsheet reports for daily operational use.
Demonstrated ability to manage multiple tasks and follow up with carriers and terminals.
Strong organizational skills to handle documentation, PODs, and imaging efficiently.
Interest in long-term growth opportunities within an organization that promotes from within and offers career advancement across multiple related businesses.

Work Environment

Job Type & Location

This is a Contract to Hire position based out of Calgary, AB.

Pay and Benefits

The pay range for this position is $21.00 - $21.00/hr.

Job Type & Location

This is a Contract to Hire position based out of Calgary, AB.

Workplace Type

This is a fully onsite position in Calgary,AB.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, lacquisition de talents, les achats, la chaine dapprovisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de lindustrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service dun grand nombre dentreprises du classement Fortune 500. Nous sommes fiers davoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue à cause dun handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître dautres options daccommodement.

Ordonnance sur légalité des chances de San Francisco: Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de lintelligence artificielle (IA): Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.

About Aston Carter

Apply on careers.astoncarter.com About employer

More about this job

Responsibilities

The Administrative Assistant provides front-line support by entering pickup requests, coordinating shipments, and managing day-to-day administrative tasks. They also handle customer inquiries, maintain operational reports, and liaise with carriers to ensure efficient transportation services.

Requirements

Candidates should have at least one year of professional customer service experience and proficiency in Microsoft Office applications. Strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment are essential.

Skills

Customer service
Data entry
Microsoft Outlook
Microsoft Word
Microsoft Excel
Transportation operations
Logistics
Communication
Problem-solving
Reporting
Documentation
TruckMate
Scheduling
Payroll data entry
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Transportation
Logistics
Customer Service
Data Entry
Microsoft Outlook
Microsoft Word
Microsoft Excel
TruckMate
Shipment Coordination
Payroll
Reporting
Proof of Delivery
Documentation
Dispatch
Operational Tracking
Contract to Hire

Report this job

Work requirements

Jobs in Canada